In collaboration with course directors and faculty, coordinate the day-to-day administrative activities of the Integrated Science blocks. Duties include scheduling course events, monitoring course enrollments, inputting grades, maintenance of course materials within the learning management system, scheduling exams and proctoring, assisting in recruiting course facilitators and other duties as assigned. Provide support to the Curriculum team to facilitate the achievement of the Integrated Science and School of Medicine’s program goals.
• Coordinate and collaborate on the development of course materials including educational materials for courses, course schedules, labs, exams, orientation materials, and course reports.
• Build and maintain online course(s) in the Learning Management System (i.e., Brightspace) and curriculum information and scheduling databases (i.e., OASIS and MCWConnect).
• Maintain course timeline including tracking deadlines for course components and assignment schedules, course and exam materials and grades.
• Organize virtual and in person course sessions, assessment opportunities, and course related special events.
• Coordinate assessment and evaluation activities with a high degree of independence.
• Coordinate and manage course outreach activities including acting as a liaison with community organizations and affiliate partners.
• Partner with the coordinator teams at the Green Bay and Central Wisconsin campuses and collaboarte on the development of quality improvement initiatives.
• Conduct or coordinate training for course participants (i.e., students).
• Coordinate recruitment and training of course faculty facilitators.
• Collect, analyze, and disseminate course data, such as grades and attendance to course directors and other key stakeholders.
• Develop and maintain database(s) to track, schedule, and record activities related to the institution, program, and learners.
• Participate on appropriate committees relevant to the course.
• Ensure compliance with regulatory and institutional policies.
• Troubleshoot problems and advocate for medical students as needed.
• Collaborate with Course Directors to achieve course and institutional goals.
Knowledge of technical, business, consultation, project management, and cultural awareness.
Customer focus, building trust, communication, critical thinking, and influencing skills.
Appropriate experience may be substituted for education on an equivalent basis.
Minimum Required Education: Bachelor's degree
Minimum Required Experience: 3 year’s
Preferred Education: Bachelor’s Degree in relevant field
Preferred Experience: Program Coordination, Teaching or Educational Management, Instructional Design
Field: Program Coordination or Management, Education, Higher Education, Medical Education
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Work requires occasionally lifting moderate weight materials, standing, or walking continuously.
Occasional exposure to dust, noise, temperature changes, or contact with water or other liquids. Work is performed in an environmentally controlled environment.
Ability to detect and translate speech or other communication required. May occasionally require the ability to distinguish colors and perceive relative distances between objects.
Why MCW?
- Outstanding Healthcare Coverage, including but not limited to Health, Vision, and Dental. Along with Flexible Spending options
- 403B Retirement Package
- Competitive Vacation and Paid Holidays offered
- Tuition Reimbursement
- Paid Parental Leave
- Employee & Family Assistance Program (EFAP)
- Pet Insurance
- On campus Fitness Facility, offering onsite classes
- Additional discounted rates on items such as: Select cell phone plans, local fitness facilities, Milwaukee recreation and entertainment etc.
For a brief overview of our benefits see: Benefits Overview
For a full list of positions see: MCW Careers
At MCW all of our endeavors, from our internal operations to our interactions with our partners, are driven by our shared organizational values: Caring – Collaborative – Curiosity – Inclusive – Integrity – Respect. We are committed to fostering an inclusive environment that values diversity in backgrounds, experiences, and perspectives through merit-based processes and in alignment with all applicable laws. We believe that embracing human differences is critical to realize our vision of a healthier world, and we recognize that a healthy and thriving community starts from within. Our values define who we are, what we stand for and how we conduct ourselves at MCW. If you believe in embracing individuality and working together according to these principles to improve health for all, then MCW is the place for you. For more information, please visit our institutional website.
MCW as an Equal Opportunity Employer and Commitment to Non-Discrimination:
The Medical College of Wisconsin (MCW) is an Equal Opportunity Employer. We are committed to fostering an inclusive community of outstanding faculty, staff, and students, as well as ensuring equal educational opportunity, employment, and access to services, programs, and activities, without regard to an individual's race, color, national origin, religion, age, disability, sex, gender identity/expression, sexual orientation, marital status, pregnancy, predisposing genetic characteristic, or military status. Employees, students, applicants or other members of the MCW community (including but not limited to vendors, visitors, and guests) may not be subjected to harassment that is prohibited by law or treated adversely or retaliated against based upon a protected characteristic.
Skills Required
- Bachelor's degree
- Minimum 3 years of relevant experience
- Experience building and maintaining courses in an LMS (Brightspace) and using curriculum/scheduling databases (OASIS, MCWConnect)
- Experience coordinating course scheduling, assessments, grading, and course materials
- Knowledge of project management, communication, customer focus, and critical thinking
- Preferred: Program coordination, teaching or educational management, or instructional design experience
- Preferred: Bachelor's degree in a relevant field
What We Do
The Medical College of Wisconsin brings a synergy between the best medical education, research and patient care.
