· Full time, Fixed term until July 2027 based at Westmead Hospital
· We are seeking an Education Administration Officer to join our dynamic and collaborative team, providing essential administrative and operational support for the delivery of the Doctor of Medicine (MD) program across the Western Sydney (Baludarri) Health Precinct.
· Base Salary starting at $93,345 + 17% Superannuation
About the opportunity
The Faculty of Medicine and Health is looking for an Education Administration Officer to provide a broad range of administrative and operational support to academic and teaching staff in the delivery of the Doctor of Medicine (MD) program.
Working as part of the Westmead Clinical School team, you will support the effective coordination of teaching and learning activities, ensuring academic staff and students have access to the information, resources and administrative support required for a positive educational experience.
This position requires you to be onsite a minimum of four days per week. Hybrid working arrangements may be considered in consultation with your manager.
This is a Targeted Aboriginal and Torres Strait Islander Position. While we welcome applications from all candidates, this is a targeted role for Aboriginal and Torres Strait Islander people. As part of our commitment to diversity and inclusion, Aboriginal and Torres Strait Islander candidates will be assessed as a priority. This Exemption is claimed under Section 21 of the Anti-Discrimination Act 1977.
Your key responsibilities will include:
provide administrative and operational support to academic and teaching staff across the MD program.
support the coordination of teaching activities, including timetabling, room bookings, teaching resources and other logistical requirements.
assist with the preparation, coordination and distribution of academic content and teaching materials, including uploading information to Canvas and other online systems.
liaise with academic staff, professional staff, clinicians and other stakeholders to support the smooth delivery of teaching and learning activities.
support the administration of assessments, examinations and other education-related activities.
maintain accurate education and student information and support relevant reporting and administrative processes.
provide timely and professional responses to enquiries from academic staff, students and other stakeholders.
support accreditation and compliance requirements for relevant programs of study.
contribute to the review and improvement of administrative processes, systems and workflows to improve efficiency and the experience of staff and students.
ensure relevant University policies, procedures and legislative requirements are followed and contribute to maintaining a safe working environment.
About you
To be successful in this role, you will:
demonstrated experience providing high-quality administrative and operational support, ideally within a complex education, health or professional environment.
excellent organisational and time management skills, with the ability to manage competing priorities, meet deadlines and maintain accuracy.
demonstrate initiative and sound judgement when managing day-to-day administrative matters and resolving issues.
strong communication and stakeholder engagement skills, with the ability to build effective working relationships with academic, professional and clinical stakeholders.
ability to work on multiple systems and digital platforms, with strong proficiency in Microsoft 365 and the ability to learn and use new systems effectively.
strong attention to detail and the ability to maintain accurate records and information.
Sponsorship / work rights for Australia
You must have unrestricted work rights in Australia for the duration of this employment to be eligible to apply. Visa sponsorship is not available for this appointment.
Pre-employment checks and declarations
Your employment is conditional upon the successful completion of all pre-employment or background checks required for the role in terms satisfactory to the University. Also, to meet the University’s obligations under the National Higher Education Code to Prevent and Eliminate Gender-Based Violence you will be asked to declare if you have been investigated for, or found to engaged in, sexual harm or gender-based violence in the course of previous employment or in a legal process. Similarly, your ongoing employment is conditional upon the satisfactory maintenance of all relevant clearances and background check requirements. If you do not meet these conditions, the University may take any necessary step, including the termination of your employment.
EEO statement
At the University of Sydney, our shared values are trust, accountability and excellence and we strive to be a place where everyone can thrive. We are committed to creating a University community that thrives through diversity and reflects the wider community that we serve. We deliver on this through our commitment to diversity and inclusion, evidenced by our people and culture programs, as well as key strategies to increase participation and support the careers of Aboriginal and Torres Strait Islander People, women, people living with a disability, people from culturally and linguistically diverse backgrounds, and those who identify as LGBTQIA+. We welcome applications from candidates from all backgrounds.
We are proud to be recognised as an Australian Workplace Equality Index (AWEI) Platinum Employer. Find out more about our work on diversity and inclusion.
How to apply
Applications (including a cover letter, CV, and any additional supporting documentation) can be submitted via the Apply button at the top of the page.
For employees of the University or contingent workers, please login into your Workday account and navigate to the Career icon on your Dashboard. Click on USYD Find Jobs and apply.
For a confidential discussion about the role, or if you require reasonable adjustment or any documents in alternate formats, please contact Ajay Singh, Recruitment Operations by email to [email protected].
© The University of Sydney
The University reserves the right not to proceed with any appointment.
Click to view the Position Description for this role.
Applications Close
Sunday 30 August 2026 11:59 PMSkills Required
- Demonstrated experience providing high-quality administrative and operational support, ideally in a complex education, health, or professional environment.
- Excellent organisational and time management skills, including the ability to manage competing priorities, meet deadlines, and maintain accuracy.
- Initiative and sound judgment when managing day-to-day administrative matters and resolving issues.
- Strong communication and stakeholder engagement skills, with the ability to build effective relationships with academic, professional, and clinical stakeholders.
- Ability to work across multiple systems and digital platforms, with strong proficiency in Microsoft 365 and the ability to learn new systems effectively.
- Strong attention to detail and ability to maintain accurate records and information.
- Unrestricted work rights in Australia for the duration of employment.
- Aboriginal or Torres Strait Islander background, as this is a targeted position assessed under Section 21 of the Anti-Discrimination Act 1977.
What We Do
The University of Sydney is a leading, comprehensive education and research institution that aims to maximize the potential of researchers and students from all backgrounds.
