About Westman Atelier
A new standard of clean luxury. Founded by world-renowned editorial makeup artist Gucci Westman, Westman Atelier is a curated edit of skin-loving, performance-first makeup that is always effortless, never overdone. A mother, makeup artist, and champion of holistic living, Gucci believes passionately that ‘luxury’, ‘efficacy’ and ‘clean’ can be synonymous with exceptional makeup.
- A skincare approach to high performance make-up formulated with clean ingredients and no-compromise integrity
- Balancing perfect shades and buttery textures that melt into the skin with plant-based actives and cutting-edge science
About Our Founder
Gucci Westman has more than 20 years of professional experience as a major editorial makeup artist, contributing to publications like Vogue and Harper’s Bazaar. Gucci is known for creating dewy, supernaturally glowy looks and her highly coveted “second-skin approach” to makeup, resulting in naturally beautiful, radiantly amplified skin.
Position Summary
Westman Atelier is seeking a detail-oriented, eager-to-learn EDI & Operations Coordinator to join our fast-growing Operations team. This entry-level position is ideal for a recent graduate looking to build a career in luxury CPG operations and retail systems.
In this role, you will be responsible for the day-to-day processing and tracking of customer orders, Electronic Data Interchange (EDI) transmissions, and retail portal fulfillment across our premier global accounts (e.g., Sephora, Nordstrom, Bergdorf Goodman, Harrods, Cult Beauty).
Starting as an operational coordinator, you will gain hands-on experience across our enterprise technology stack, learning how orders flow from wholesale partners through NetSuite into our distribution centers. As our business expands, this role offers significant room for growth as you help us streamline processes, eliminate operational bottlenecks, and automate workflows.
Responsibilities:
EDI & Order Processing
- Process manual and EDI Purchase Orders (POs) daily, validating pricing, margins, start/cancel dates, and shipping hold statuses across major wholesale and international accounts.
- Manage end-to-end EDI order workflows, including Order Acknowledgments, Advanced Shipping Notices (ASNs), and Invoicing, ensuring compliance with retailer-specific guidelines.
- Execute order setups and shipping label creation across various retail customer portals (e.g., Cult Beauty, FWRD, Moda Operandi).
- Review and troubleshoot EDI errors, identifying missing or incorrect information and coordinating with internal teams and retail partners to resolve issues.
- Maintain accurate order data and proactively follow up on discrepancies, cancellations, and order changes.
- Manage no-cost and special order requests, ensuring orders are entered, processed, and tracked accurately.
Fulfillment & Retail Logistics Coordination
- Monitor open orders thoroughly to ensure smooth end-to-end transit from warehouse release through final delivery to key accounts.
- Submit shipment specifications, upload tracking details, process shipment confirmations in vendor portals, and generate customer invoices.
- Assist in researching retailer compliance disputes (e.g., Sephora) by auditing packing lists, matching style/color codes, and verifying ASN data against freight records.
Process Improvement & Efficiency
- Partner with senior team members to identify manual tasks that can be automated or streamlined within NetSuite and our EDI systems.
- Maintain high data integrity across systems to minimize order holds, shipping rejections, and compliance chargebacks.
Requirements:
- Bachelor’s degree in Business, Operations, Information Systems, or a related field (Recent/Fresh Graduates strongly encouraged to apply!)
- Familiarity with NetSuite or similar ERP environments (SAP, Oracle, Microsoft Dynamics) is a strong plus; comfortable learning new software and retail vendor portals quickly.
- Exceptional attention to detail, strong problem-solving skills, and a high degree of comfort working with numbers, margins, and complex spreadsheets.
- Highly motivated self-starter with a strong interest in understanding luxury beauty supply chains and operational workflows.
- Clear verbal and written communication skills to collaborate effectively with internal teams and external logistics contacts.
- Thrives in a fast-paced environment with a strong ability to prioritize tasks and meet daily shipping deadlines.
Skills Required
- Bachelor's degree in Business, Operations, Information Systems, or a related field
- Familiarity with NetSuite or a similar ERP environment such as SAP, Oracle, or Microsoft Dynamics
- Exceptional attention to detail
- Strong problem-solving skills
- Comfort working with numbers, margins, and complex spreadsheets
- Strong interest in luxury beauty supply chains and operational workflows
- Clear verbal and written communication skills
- Ability to prioritize tasks and meet daily shipping deadlines in a fast-paced environment
What We Do
Founded in 2018 by professional makeup artist Gucci Westman. For Westman, there are three vital signs of modern beauty: luxury, efficacy, and clean, consciously-crafted ingredients. For her first makeup line, she combines supremely buttery, rich textures with the best plant-based active ingredients. The ultimate naturally beautiful complexion — now available to everyone. We are creating a new standard in luxury that we like to call consciously crafted beauty. Consciously crafted beauty means a transparent and thoughtful approach to innovation that recognizes modern needs, balancing ethical beauty standards with science, technology and product performance. It means we are always evolving and learning. And it means we are passionately committed to products formulated with integrity. We believe makeup should do more than enhance — it should calm, nourish and balance. Westman Atelier ingredients are thoroughly and thoughtfully curated by both artist and chemist so you can enjoy skin-benefiting, non-toxic makeup that performs at the highest possible standard. Our commitment is to constantly review, research and reassess our ingredients as fresh information comes to light — in the meantime, we’ll always be completely transparent about our formulations, which meet the European Union’s rigorous standards for clean beauty. And we promise never to use, parabens, PEGs, phthalates and many other harmful chemicals. Feel good about your skin from the inside out.
