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Position Summary:
The College of Science at Florida Atlantic University is seeking an Environmental, Coastal, and Ocean Sustainability (ECOS) Administrative Assistant in Davie, FL
The Administrative Assistant provides comprehensive administrative, operational, and programmatic support to ECOS, ensuring the effective delivery of services and resources to students across multiple departments at Florida Atlantic University. This role supports leadership operations, coordinates events and communications, and assists with fiscal and administrative processes to enhance the overall student experience.
Key Duties and Responsibilities:
Support the academic and programmatic learning needs of ECOS students across various FAU departments.
Manage and maintain the Director’s calendar, including scheduling meetings and coordinating priorities.
Provide administrative and organizational support to the Director, Associate Director, Assistant Director, and internal staff on an as‑needed basis.
Perform routine fiscal activities in Workday, including processing expense reports, spend authorizations, and requisitions, along with maintaining accurate records and Excel-based documentation.
Maintain and update departmental databases to ensure accurate and accessible information.
Coordinate and support ECOS meetings, events, and workshops (virtual and in-person), including logistics, registration, outreach, and preparation of presentations and materials.
Assist with travel arrangements, including booking and coordination.
Handle professional email and phone correspondence with internal and external stakeholders.
Monitor, maintain, and track office and program supplies.
Provide scheduling support, record meeting notes, and distribute minutes for meetings and conference calls.
Perform other job-related duties as assigned by ECOS leadership.
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Minimum Qualifications:
High school diploma or equivalent from an accredited institution and two years of appropriate experience required.Salary:
$20.00-$25.00 per hourCollege or Department:
COS: ECOS - DavieLocation:
DavieWork Days and Hours:
Monday through Friday, daytime business hours, flexible based on employee and department needs.This is a part time position (20 hours per week)
Application Deadline:
2026-05-29Special Instructions to Applicant:
This is a part time position.Temporary positions are not established positions and are paid from OPS funds. Temporary positions are usually not eligible for benefits and retirement; however, they may be eligible for health insurance coverage depending on the average hours worked per week. They provide full-time or part-time employment in an exempt or non-exempt employment situation based on job duties and salary in accordance with the Fair Labor Standards Act (FLSA). Temporary positions do not have layoff rights and may be terminated without prior notice. Applicants hired into Temporary positions may apply for a regular appointment should a vacancy become available.
APPLICATION DOCUMENTS REQUIRED:
Resume
Cover letter
OFFICIAL SEALED TRANSCRIPTS REQUIRED:
Final candidate will be required to have official, sealed transcripts and original NACES evaluation, if applicable, sent from their educational institution to Human Resources prior to the start of employment.
PRE-EMPLOYMENT SCREENINGS REQUIRED:
Selected candidates must successfully complete and pass all employment screenings prior to the start of employment. Employment screenings may include a criminal background check (level I and level II), motor vehicle check, credit check, reference checks, alcohol, and drug screening check.
REQUEST FOR ACCOMMODATIONS:
Individuals with disabilities requiring accommodations may contact the Office of Civil Rights and Title IX at 561-297-3004 or send an email at [email protected]. To contact Human Resources, please call 561-297-3057. For communication assistance call 7-1-1.
Skills Required
- High school diploma or equivalent
- Two years of appropriate experience
What We Do
Florida Atlantic University, founded in 1961, is currently serving more than 30,000 undergraduate and graduate students at sites throughout its six-county service region in southeast Florida. The University's student body, which ranks as the most ethnically and culturally diverse in Florida's State University System, includes many men and women of non-traditional age. Long known as an outstanding teaching institution, FAU is undergoing rapid development as a center of cutting-edge research, particularly in the biomedical arena. This process has been accelerated by the University's partnerships with four internationally known biomedical research organizations, the Scripps Research Institute, the Vaccine and Gene Therapy Institute, the Torrey Pines Institute for Molecular Studies and the Max Planck Society. Additionally, FAU's Charles E. Schmidt College of Medicine recently welcomed its inaugural class.
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