Economic Development Coordinator

The Economic Development Coordinator provides administrative, research, database, project coordination, and event support for the Greater Oklahoma City Chamber’s economic development initiatives. This position supports business attraction, recruitment, retention and expansion efforts, industry sector initiatives, and regional economic development partnerships by coordinating logistics, compiling information, maintaining accurate records, and preparing reports, presentations, proposals, and business recruitment materials. Working under the direction of economic development leadership and team members, the Coordinator supports the implementation of established initiatives; program strategy, major business development decisions, and overall initiative leadership remain with designated senior staff.

PRINCIPAL DUTIES    

• Provides administrative and project coordination support for economic development programs and daily team activities, including maintaining records, organizing files, updating calendars and contact lists, tracking milestones, and following up on assigned action items.
• Schedules meetings, conference calls, site visits, trade show appointments and other business development activities; assists with travel planning and coordinates agendas, invitations, venues, registrations, presentations, materials, gifts and follow-up communications.
• Compiles company, industry, market, workforce and regional research to support business recruitment, retention, expansion and industry initiatives; monitors regional news, company announcements, accolades and other developments and shares relevant information with the team and stakeholders.
• Assists with identifying prospective companies, business development opportunities and relevant events using designated research platforms, including Gazelle and Insitu; supports initial outreach, prospect follow-up and appointment scheduling.
• Compiles basic prospect research and due diligence, prepares background information and talking points for meetings, and assists with retail intelligence reports and other research materials.
• Maintains company, contact, lead and project information in Salesforce and other designated systems, including logging business cards, recording communications and follow-up activities, updating prospect records, and maintaining distribution lists for RFIs, Partnership communications, consultant outreach and other stakeholders.
• Assists with compiling and editing requests for information (RFIs), preparing proposals, presentations, briefing materials and recruitment collateral, and maintaining current site and building information, industry sector marketing materials and reusable proposal content.
• Coordinates with Marketing and Communications to provide verified data, research and supporting information for recruitment materials; assists with keeping Partnership webpage content current in coordination with community partners and internal staff.
• Assists with coordinating meetings, events, project updates and communications involving developers, businesses, consultants, community and regional partners; supports Partnership activities through meeting planning, routine communications and invoicing coordination as assigned.
• Supports business retention and expansion (BRE) activities and targeted industry initiatives by assisting with event execution, industry surveys, quarterly communications, meeting logistics, partner follow-up and tracking of related activities.
• Compiles information and assists with routine reports, project updates and tracking program activity, company engagement and project milestones; provides routine project-specific administrative support, including data entry and credit card statement processing, as assigned.
• Performs other duties as assigned.

• Associate’s or bachelor’s degree in business, economics, marketing, public administration, urban planning, economic development, finance or a related field preferred.
• One to three years of experience in administrative support, project coordination, research, data management, business development, customer service or a related professional environment preferred.
• Experience supporting economic development, nonprofit organizations, chambers of commerce, business development, community development or public-sector initiatives preferred.
• Experience maintaining CRM systems, databases, contact records or other information management platforms preferred; Salesforce experience is a plus.
• Experience preparing reports, presentations, proposals, business correspondence and meeting materials, or coordinating meetings, travel, conferences, trade shows or community events preferred.
• Proficiency in Microsoft Office applications, including Word, Excel and PowerPoint, and ability to learn and effectively use Salesforce and designated research platforms.
• Strong research, organizational, analytical and administrative skills, with attention to detail and accuracy.
• Ability to compile information from multiple sources and organize it into clear, accurate and useful reports, presentations and business materials.
• Strong written and verbal communication skills and the ability to communicate professionally with business leaders, community partners, consultants and internal stakeholders.
• Ability to coordinate multiple assignments, manage competing priorities, meet deadlines, follow established procedures and work both independently and collaboratively.
• Sound judgment, professionalism and the ability to maintain confidentiality when handling sensitive company and business information.
• Willingness to work a flexible schedule and attend occasional early morning, evening or weekend meetings and events as needed.