Early Elementary Ministry Coordinator

OVERVIEW 

An Early Elementary Coordinator at Hillside Community Church leads the Kinder–2nd Grade ministry environment, creating a warm, safe, joy-filled space where young children begin building foundational faith and trust in Jesus. This role blends relational care, volunteer leadership, and creative programming. The coordinator oversees all curriculum, teaching, worship, crafts, snacks, check-in operations, and budget management while recruiting and shepherding a team of volunteers. They are committed to the vision of seeing God’s hope transform our cities one story at a time, and the mission of experiencing God’s love, Growing in Community, and Serving with Compassion. 

CORE STAFF VALUES  

• Christ-centered: I choose to seek Christ and His kingdom above all else. I will keep the main thing the main thing and strive to love, trust and follow Jesus, stay grounded in Scripture and keep in step with His Spirit day by day 

• Compassionate (care): I want to be marked by the compassion of Jesus in how I relate to others, I choose to be a proactive initiator of care, remembering that Jesus is a friend of sinners like me, and reaches out to the suffering 

• Collaboration: I choose partnership with God and with others over individual achievement and effort. I want to work with God, and His people on His mission of transformation that is bigger than anyone one of us 

• Community: I will devote myself to and faithfully cultivate friendships with others at Hillside. Growing with Jesus always involves being with friends who pray, serve and follow Jesus together 

• Commitment: I will wholeheartedly and sacrificially devote myself to God and one another in a world of busyness and overcommitment. In my heart, home, neighborhood and church I will be a devoted follower of Christ 

• Courageous: our faith calls us out of our comfort zones and invites us to live with boldness & resiliency, filled with God’s Spirit and power. I will seek first the kingdom of God, being a servant and witness to Him daily 

• Celebration: I will choose to be thankful and joyful in the goodness of God and His salvation. Even when sorrowful I will seek to be grateful for the gifts of God. I also choose to rejoice with others as they rejoice. 

RESPONSIBILITIES 

Early Elementary Leadership & Programming 

• Lead all Sunday programming for Kinder–2nd Grade  

• Plan and execute curriculum, teaching, worship, crafts, activities, and snacks 

• Create safe, nurturing, engaging learning environments 

• Foster small group care where each child feels known 

• Oversee Kids Discipleship Night during two 10-week Discipleship Rhythms 

Volunteer Development & Care 

• Recruit, train, schedule, and shepherd Kinder-2nd Grade volunteers 

• Build a culture of warmth, safety, and encouragement 

• Provide onboarding, coaching, and appreciation for leaders 

• Utilize Planning Center Online (PCO) for scheduling and communication 

• Believe the best in others, maintain positivity, refrain from gossip, and model resilience 

Check-In & Operations 

• Oversee Haven side check-in 

• Recruit and train volunteers to create a welcoming family experience 

• Ensure safety, hospitality, and a smooth family experience 

Budget & Administration 

• Manage Kinder-2nd grade ministry budget responsibly 

• Track expenses and submit receipts in a timely manner 

• Steward Divvy credit card with integrity and accountability 

Special Events & Seasonal Leadership 

• Collaborate on the Kids Team Newsletter, partnering weekly with the Communications Team 

• Communicate clearly and consistently with families 

• Help plan and host New Families Welcome Events as scheduled 

• Take a leadership role in Summer Blast week and other major Kids Ministry events 

Summer Blast Leadership 

• Details coordination 

• Set Up & Tear Down Lead 

• Registration Architect 

• Preparation of Supplies 

• Crews & Kids Scheduling 

• Volunteer communication & training 

• Behind-the-scenes execution 

Team Culture & Collaboration 

• Attend weekly Kids Team meetings (as scheduled) 

• Support broader Kids Ministry initiatives 

• Adapt to changes with flexibility and positivity 

• Practice humility, teamwork, and encouragement 

A Win Looks Like… 

• Young kids feel safe, known, and excited about church 

• Volunteers feel confident and supported 

• Families feel informed and connected 

• Systems run smoothly 

• Communication is clear and proactive 

• K-2nd grades feel joyful, warm, and organized 

Education & Experience Preferred: 

• Experience in Kids Ministry or church leadership  

• Experience recruiting and leading volunteers 

• Strong organizational and communication skills with staff, volunteers, kids, and parents 

• Familiarity with Planning Center Online, budgeting, and digital communication 

• Ability to teach Biblical truth in fun, engaging ways 

Personal & Ministry Alignment: 

• Committed follower of Jesus Christ with a lifestyle that reflects biblical values and integrity. 

• Alignment with Hillside’s Vision, Mission, and Core Staff Values, and with the Aspire Network of Churches’ leadership development and multiplication philosophy. 

• Team-oriented leader who thrives in collaboration, innovation, and excellence for God’s glory. 

Child Safety & Mandatory Reporting 

The safety and well-being of children are a top priority at Hillside Community Church. This role is a mandated reporter under California law and is required to comply with all child safety policies and procedures. The coordinator must immediately report any suspected abuse, neglect, or unsafe behavior according to church policy and legal requirements. This position requires: 

• Completion of Hillside’s child safety training 

• Background check and fingerprinting 

• CPR/AED certification 

• Adherence to all Kids Ministry safety protocols