We're hiring a high-performance Executive Assistant to serve as the CEO’s leverage partner across multiple fast-growing, U.S.-based SaaS ventures — including Expedite Commerce and Re:them.
This isn’t a traditional EA role. You’ll work at the center of AI experimentation, customer research coordination, internal organization, and external visibility. Your job is to keep the CEO focused, informed, and friction-free — using your judgment, speed, and tools (especially AI) to multiply their time and impact.
Key ResponsibilitiesCalendar, Inbox & Communication Support- Manage calendar proactively with clear priorities
- Process and filter CEO inbox daily — draft replies, flag critical issues, clear distractions
- Write, edit, and polish internal and external messages with CEO’s voice in mind
- Use ChatGPT, Notion AI, Perplexity, or similar tools to:
- Research people, companies, topics
- Create executive summaries and smart briefs
- Generate content outlines, posts, or talking points
- Help build reusable AI prompts and lightweight playbooks
- Help build decks, talking point outlines, or internal updates
- Track delegated tasks and follow-ups via Notion, Salesforce, Jira or other task boards
- Maintain clean checklists, templates, or documentation to support recurring CEO workflows
- Manage outreach to customers, partners, or target users for interviews
- Schedule calls, track completion, send follow-ups
- Help summarize insights or tag recordings
- Support lightweight testing using tools like UserTesting
- Build and maintain basic Salesforce reports and dashboards
- Extract data for CEO prep, reviews, or presentations
- Verify that reports are accurate, clear, and current
- Schedule and coordinate podcasts, speaking slots, and media moments
- Draft LinkedIn posts or email announcements
- Organize prep materials and bios for external appearances
- CEO’s time is focused on highest-leverage work
- Inbox is clear, calendar is strategic, tasks don’t get dropped
- AI tools are actively used to save time, increase quality, and speed up thinking
- Customer interviews and VoC workflows happen seamlessly
- Presentations and reports are clean, polished, and ready ahead of time
- 3+ years supporting senior executives (remote or U.S.-based ideal)
- Strong written English and professional communication skills
- Fluent with productivity tools (Notion, Jira, Salesforce, Google Workspace, etc.)
- Comfortable with AI tools and eager to experiment and optimize
- Familiar with CRM tools like Salesforce (report-level access)
- Highly self-directed, discreet, organized, and fast-moving
- Competitive pay and regular reviews
- Remote-first with flexible scheduling
- Access to premium tools and platforms (AI, automation, design)
- Learning budget + optional certifications
- Exposure to multiple fast-growing ventures
Similar Jobs
What We Do
At Expedite Commerce, we're leading a transformative shift in revenue operations by embedding advanced AI into our cloud-based platform. Our AI-first solutions redefine the lead-to-cash process, enabling businesses to: - Accelerate Growth: Harness AI to boost sales and expand market reach. - Optimize Operations: Streamline processes with intelligent automation. - Enhance Customer Engagement: Deliver personalized experiences that drive loyalty. We envision a future where AI and human expertise collaborate seamlessly to unlock unprecedented business potential. Our suite includes AI-powered Configure-Price-Quote (CPQ), Contract Lifecycle Management (CLM), eCommerce, and Recurring Billing solutions. What Sets Us Apart -Deep AI Integration: Our platform utilizes an agent-based framework that acts on your behalf, adapting to your business processes to automate complex tasks. -Market Leadership: Positioned at the forefront of the AI revolution in revenue operations. -Proven Track Record: With a global client base and consistent growth, we've demonstrated our ability to deliver impactful results. Who We Empower Our solutions are tailored for forward-thinking leaders in: -Sales Operations: Free your sales team to focus on buyers by automating complex tasks. -Marketing Operations: Leverage insights for more effective campaigns. -Finance Operations: Optimize billing and revenue recognition with intelligent automation. Industries We Serve We cater to dynamic industries where innovation is essential: SaaS XaaS IoT Manufacturing Brands Our Global Footprint We support customers in over 50 countries with a team of 60 experts and 150 partner resources. Join Our Mission We're on a mission to reshape the future of commerce through AI innovation. Whether you're seeking new growth avenues or looking to make a significant impact, Expedite Commerce offers an exciting path forward. Connect with Us Discover how we can be the catalyst for your business transformation.
