The Role
Provide executive PA support and day-to-day office administration: manage calendars, travel bookings, office systems, events, reporting, supplies, and liaise with internal and external stakeholders. Must be fluent in Mandarin and English.
Summary Generated by Built In
The EA and Office Administrator plays a key role in the effective day to day running of the Office Support department, working closely with management and key stakeholders to support business initiatives. The successful candidate will need to be fluent in Mandarin and English, both written and spoken.
Key Responsibilities
- Using a variety of software packages, such as Microsoft Word, Outlook, Powerpoint, Excel, Access, etc., to produce correspondence and documents and maintain presentations, records, spreadsheets and databases
- PA for senior management
- Work closely with the housing letting management team
- Assist with delegations and HQ integrative related work
- Organise company events together with the wider Office Support team
- Collect and coordinate relevant reports for management
- Responsible for travel management, including coordinating the travel approval process, booking flights, hotels, cars and drivers when needed
- Maintain office systems, booking rooms and conference facilities
- Liaise with staff in other departments and with external contacts
- Order and maintain stationery and equipment supplies;
- Organise and store paperwork, documents and computer-based information
- Ad hoc tasks from management and the department
Skills, Knowledge and Expertise
- A Bachelor degree in Management, Business Studies or equivalent is preferred
- Possess a professional background and have demonstrable experience in company communications and administration
- Methodical and organised
- Excellent time management skills
- A strong team player
- Fluent in English and Chinese (written and spoken)
Benefits
This role offers a competitive salary (commensurate with experience), plus a comprehensive benefits package, including Private Medical, Dental and Travel Insurance cover, Life Assurance, Annual Gym Allowance, Contributory Pension Scheme, 25 days annual leave, Discretionary Bonus, and more. This is a full-time position.
About
Petroineos Trading Limited comprises trading and refining joint ventures between PetroChina International (London) Company Limited and INEOS. Established in 2011, Petroineos is one of Europe’s leading International Integrated Energy Trading Companies. Our highly experienced teams trade a comprehensive range of energy products, supported by a network of professional teams across the globe, enabling our customers to benefit from our ability to leverage our shareholders’ global network. Trading is carried out by three divisions: Crude, Refined Products, and Low Carbon Solutions.To discover more about the company, click here.
Skills Required
- Fluent in Mandarin and English (written and spoken)
- Proficient with Microsoft Word, Outlook, PowerPoint, Excel, Access
- PA experience supporting senior management
- Demonstrable experience in company communications and administration
- Methodical and organised
- Excellent time management skills
- Strong team player
- Experience managing travel approvals and bookings
- Experience maintaining office systems, booking rooms and conference facilities
- Experience liaising with staff and external contacts
- Experience organising company events
- Ability to collect and coordinate reports for management
- Ability to order and maintain stationery and equipment supplies
- Bachelor's degree in Management, Business Studies or equivalent
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The Company
What We Do
Petroineos is a joint venture between PetroChina International London and INEOS Group, established in 2011. It operates as an integrated refining and energy trading company, processing crude oil and trading a comprehensive range of energy products globally. The company focuses on quality, safety, and sustainability, with key assets including refineries and distribution terminals that support its trading and refining activities across European and African markets.
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