E-Billing Coordinator

For Linklaters Office in Warsaw, we are currently recruiting for the E-Billing Coordinator role.
About the team

Join our finance team as a valued member, supporting the firm’s financial health through timely and accurate insight. The team is globally diverse and dedicated to upholding high standards of integrity, teamwork, and continuous improvement.

In this assistant role, you will help to manage e-billing by maintaining records, supporting teams, and preparing reports to improve billing efficiency and compliance. The team ensures smooth submission of billing data to clients’ platforms, guides new client onboarding, manages submissions and rejections, and offers ongoing support to clients and practice teams.

You will be responsible for:

• eBilling Platform Management: Uploading invoices to client systems in a timely manner and coordinating with clients and vendors to troubleshoot issues.

• Query Resolution: Addressing and resolving queries and rejections from clients and fee earners promptly.

• Deadlines: Monitoring and updating internal billing schedules to ensure internal and external deadlines are adhered to.

• Data Management: Maintaining the eBilling console to ensure it is accurate and up-to-date; ensuring timekeepers/user records, matters, and billing rates, are also accurate and up-to-date.

• Managing New Client Setups: Assisting with client configuration and implementation while ensuring compliance with eBilling policies and procedures, SAR rules and firm policies.

• Client Communication: Liaising with clients throughout the eBilling process, from setup to payment.

• Collaboration: Working with other teams (e.g., Credit Control, Client Finance, Billing and Pricing Teams) to ensure compliance with eBilling requirements.

Apply if you have:

• Around two years of experience in eBilling activities at a professional services firm

• Demonstrated ability to deliver eBilling responsibilities effectively, ensuring operational excellence and positive experiences for all stakeholders

• Legal Finance experience - nice to have

• Strong communication and teamwork abilities

• Willingness and ability to travel for business to the United Kingdom as required

• Demonstrated excellent written and spoken English

• Familiarity with SAP is a plus

• Demonstrated a good working knowledge of Microsoft Excel

Location
Warsaw - hybrid model

Benefits

Joining Team Linklaters will see you qualify for a range of benefits designed to reward the vital contribution you'll be making to our success. These include:

• Private medical insurance

• Free in-house fitness centre

• Group Life insurance

• Worldwide travel insurance for business and non-business travel

• Benefit Multisport club card or subsidised travel card

• Wide range of training opportunities

Linklaters

Linklaters is a people business. Being best in class in the eyes of our clients means that our people must be exceptional.

We look not only for brilliant minds, but for people who will thrive in our environment: people who love working collaboratively and demonstrate the innovative, efficient, agile, entrepreneurial, and responsible mind-set we aim to bring to every interaction.

Ours is an environment of outperformance. We achieve this not with targets and incentives, but by fostering a positive, supportive, fair, and open atmosphere.

We respect and value difference but insist on inclusivity. We celebrate all aspects of diversity and challenge any form of bias, because we want everyone to feel that they belong. This is vital to our ability to work as one team, with a common mind-set.

We recognise that one size does not fit all. Our goal is to embed flexibility across our firm by giving everyone the opportunity to work in an agile way, whether as a regular pattern or on an ad hoc basis, and we will be happy to discuss this further.

What sets us apart

At Linklaters

• We offer a truly global work experience and the opportunity to be involved in strategic projects that drive innovation and shape the future of our business

• We belong to a firm that embodies its corporate social, environment, and governance responsibility commitments

• We remain focused on talent and having the best people which will result in a diverse workforce

• Having got the best people, we want them to feel included, valued and respected so they can perform at their best

• We advocate speak-up culture to empower our people in sharing their voices and an open-door policy to ensure they are listened to

• We invest in custom-fit career paths for our people in line with their talents and aspirations

• We provide agile working solutions to meet the changing needs of our people and our business

• We are committed to people first relationships based on mutual trust, respect, and appreciation

• We support the health and wellbeing of our people, providing a safe space to talk about emotions and mental health with access to expert advice as needed

• We invest in developing leaders of the future who demonstrate emotional intelligence and a passion to discover, coach and develop the talents of others

Technical Skills:

This list of duties and responsibilities above is not exhaustive.  It is intended to describe the general content of, and requirements for, the performance of this job. As such, the role may also include the undertaking of additional tasks as required.