E-billing Coordinator

Focused on labor and employment law since 1958, Jackson Lewis P.C.’s 950+ attorneys located in major cities nationwide consistently identify and respond to new ways workplace law intersects business. We help employers develop proactive strategies, strong policies and business-oriented solutions to cultivate high-functioning workforces that are engaged, stable and diverse, and share our clients' goals to emphasize inclusivity and respect for the contribution of every employee.

The Firm is ranked in the First Tier nationally in the category of Labor and Employment Litigation, as well as in both Employment Law and Labor Law on behalf of Management, in the U.S. News - Best Lawyers® “Best Law Firms”. 

Job Summary

This position will represent the Accounting department and work as a key member of the E-Billing team while providing full-service support to attorneys on all E-Billing questions and all E-Billing matters.  With limited supervision, the E-Billing Coordinator will liaise with attorneys and staff to make sure changes are made accurately and in a timely manner, while partnering with account services and billing to fully understand the details and make sure best practices and billing guidelines are followed.

Essential Functions

• Work with Billing Supervisor to ensure e-bills are prepared accurately in accordance with clients' outside counsel policies.
• Obtain matter reference numbers from clients.
• Submit timekeeper data to clients.
• Create new e-files in the required Legal Electronic Data Exchange Standard (LEDES) format, etc.
• Submit e-bills to clients and verify successful transmissions.
• Prepare appeals for rejected invoices and troubleshoot to resolve all issues.
• Track status of uploaded invoices, research to identify issues and works with Billing Supervisor to address client deductions and other submission errors.
• Respond to requests for case estimates providing budgets, forecasts and historical profitability
• Assist Billing Supervisor to resolve errors through Bill Blast to achieve successful submissions.
• Perform other ad hoc duties as assigned

Skills and Educational Requirements

• Must have in depth experience with E-Billing, preferably in a law firm environment.
• Minimum of 2 years legal E-Billing experience. 
• Knowledge of Windows environment including Microsoft Word, Outlook and Excel.
• Must be able to work independently and prioritize work.
• Excellent organizational and time management skills.
• Ability to write and communicate effectively, tactfully, and professionally with employees, clients, and attorneys.
• Knowledge of Aderant software preferred.
• Strong analytical and excel skills including the ability to review and interpret reports.
• Experience with online E-Billing vendors and Bill Blast highly preferred

For Westchester County, NY the expected hourly wages for this position is between $28.00 and $33.00.   The actual compensation will be determined based on experience and other factors permitted by law.

Jackson Lewis understands that embracing our differences makes us a stronger, better firm. We appreciate the importance of having a workforce that reflects the various communities in which we work, and we strive to create an inclusive environment where diverse employees want to work and where they can flourish professionally. In furtherance of our culture, all qualified applicants will receive consideration for employment without regard to race, national origin, gender, age, religion, disability, sexual orientation, veteran status, marital status or any other characteristics protected by law.​​​​​