Documentation Specialist

We are seeking a Documentation Specialist position based in our Poznań location to join the Group Technology team.

Ready to help build a better future for generations to come?  

In an ever-changing, fast paced world, we owe it to ourselves and our future generations to live life responsibly. At ROCKWOOL, we work relentlessly to enrich modern living through our innovative stone wool solutions.

Join us and make a difference!  

Your future team:  

You will join a growing and supportive team that currently consists of seven Quality Engineers and their manager.

What you will be doing: 

Providing operations with high-end technical solutions and ensuring continuous improvements, you will play an important role in our continued expansion worldwide. From day one, you will get responsibilities to engage in projects and help solve operational challenges. In our team-oriented environment, you will work among colleagues who are highly skilled and passionate about what they do. The variety of possibilities and the empowerment we provide, will allow you to grow and gain new experiences.

Your responsibilities will include:

Technical Writing: Documentation Development & Editorial Support

• Support Engineers with editorial tasks and urgent documentation development
• Review and revise Instructions for ROCKWOOL production equipment to ensure clarity, accuracy, and consistency
• Proofread and standardize language, terminology, and phrasing across documents

Transfer & Migration of Documentation

• Transfer Standard Equipment documentation to new templates.
• Migrate documentation from legacy templates to new formats (Equipment Risk Assessments, User’s Manual - Instruction Handbook)

Templates Maintenance & Updates

• Implement corrections and maintain consistency of project documentation templates (tendering templates, Documentation Status Overview, User’s Manual/Instruction Handbook)

Documentation Management & Control

• Centralize incoming documentation on request of Quality Engineer
• Upload to SharePoint project sites incoming documentation from Engineers or suppliers, following Company standards and rules
• Extract and capture key dates from time plans for suppliers and in-house deliveries (deadlines, review dates, version dates) and update the documentation schedule/calendar; support Quality Engineers in tracking delivery dates
• Update reporting tools: Documentation Status Overview (excel) for different projects

Translations

• Coordinate instruction translation requests and timelines with external translation vendors or translation tools
• Track progress and verify translated files for accuracy before distribution

Project Closure & Handover

• Prepare documentation for project closure: finalization, publishing, archiving, and handover to factories (drop-off and batch lists)

Process Improvement & Tools

• Seek documentation optimization opportunities using modern tools (e.g., ROCKGPT) and propose automation where possible

Review Workflows - Spare Parts Lists

• Back up support for Spare part review process

What you bring:  

• Flexibility and strong organizational discipline
• Advanced MS Office skills (Word, Excel, Outlook) and familiarity with document management systems
• Analytical skills and attention to detail
• Excellent written English
• Strong communication and stakeholder collaboration skills
• Ability to work with cross‑functional teams and adapt to different working environments
• Experience in technical writes (previous roles) 

Desirable

• Supporting growth in organization: technical background or familiarity with engineering documentation and CE‑marking requirements
• This person can be eventually promoted to Quality Engineer position

What we offer:  

By joining our team, you become a part of the people-centric work environment of a Danish company. We offer you a competitive salary, permanent contract after the probation period, development package, team building events, activity-based office in Poznan’s city center in the new prestigious office building – Nowy Rynek. The building is recognized as a building without barriers, which means that it is fully adapted to the needs of people with disabilities.

Our compensation package on employment contracts includes:   

• An office-first approach: home office is available up to 2 days per week
• Adaptable Hours: start your workday anytime between 7:00 AM and 9:00 AM
• Home office subsidy
• Private Medical Care
• Multikafeteria MyBenefit
• Wellbeing program
• Extra Day Off for voluntary activities

… and while in the office you can also use modern office space with beautiful view and high standard furniture, bicycle parking facilities & showers, chill-out rooms with PlayStation, football table, pool table, board games, subsidized canteen with delicious food & fruit.

Interested?  

If you recognize yourself in this profile and challenge, we kindly invite you to apply with CV written in English.  

Who we are  

We are the world leader in stone wool solutions. Founded in 1937 in Denmark, we transform volcanic rock into safe, sustainable products that help people and communities thrive. We are a global company with more than 12,200 employees, located in 40+ countries with 51 manufacturing facilities… all focused on one common purpose – to release the natural power of stone to enrich modern living.    

Sustainability is central to our business strategy. ROCKWOOL was one of the first companies to commit to actively contributing to the United Nations Sustainable Development Goals (SDGs) framework and are actively committed to 11 SDGs, including SDG 14, Life Below Water. Through our partnership with the One Ocean Foundation and in connection with our sponsorship of the ROCKWOOL Denmark SailGP team, we will help raise awareness around ocean health challenges in an effort to accelerate solutions to protect it.     

Diverse and Inclusive Culture  

We want all our people to feel valued, respected, included and heard. We employ 79 different nationalities worldwide and are committed to providing equal opportunities to all employees, promote diversity, and work against all forms of discrimination among ROCKWOOL employees.  

At ROCKWOOL, you will experience a friendly team environment. Our culture is very important to us. In fact, we refer to our culture as “The ROCKWOOL Way”. This is the foundation in which we operate and is based upon our values of ambition, responsibility, integrity and efficiency.