Everforth ECS has an opportunity for a Documentation Specialist in support of the Marine Corps' Manpower and Reserve Affairs (M&RA) Service Treatment Record program by ensuring accurate digitization of paper-based medical and dental records. This role will be responsible for the organization and preparation of paper medical records for transition to digital images in order to expedite the adjudication of USMC Veteran claims processing.
Preferred QualificationsKey Responsibilities
- Demonstrate a knowledge of the overall Service Treatment Record (STR) conversion process.
- Review service member medical records, identify corresponding parts and subparts, sort, organize, and prepare documents for digital conversion (removing staples, folds, illegible docs, etc.).
- Organize the contents of a service member's medical record and prepare it for scanning.
- Demonstrate a knowledge and understanding of the service member medical record, including all parts, subparts and verification letters (DD2963).
- Monitor the STR Registry to ensure all cases are uploaded to both STR Registry and HAIMS (Healthcare Artifact and Image Management System).
- Work in a team production environment and be able to perform other duties as assigned.
- Conduct quality control of the digitized record.
- Verify each STR section scanned for correct service member identification and legibility.
- Use provided tools to correct skewed or non-legible documents prior to upload.
- Re-scan documents as needed to meet quality standards.
- Ensure digitized pages achieve functional equivalence with paper STRs.
- Occasionally lift boxes containing medical records weighing up to 35 pounds.
Required Experience/Education
- Associate's degree with 2 years of relevant experience.
- Bachelor's Degree may be substituted for 4 years of experience.
- Must be U.S. Citizen able to pass background investigation and hold Public Trust clearance
- Computer experience:
- Microsoft Office Suite.
- Data entry and Validation.
- Strong attention to detail with an emphasis on quality.
- Ability to work independently and as part of a team.
- Have (or obtain) Green Belt Lean Six Sigma Certification.
Skills Required
- Associate's degree with 2 years of relevant experience (Bachelor's may substitute for 4 years)
- Must be U.S. Citizen able to pass background investigation and hold Public Trust clearance
- Knowledge of the Service Treatment Record (STR) conversion process and service member medical record structure
- Experience using STR Registry and HAIMS (Healthcare Artifact and Image Management System)
- Computer experience: Microsoft Office Suite; data entry and validation skills
- Ability to perform quality control of digitized records and ensure legibility/functional equivalence
- Ability to work independently and as part of a team; strong attention to detail and quality focus
- Have or obtain Green Belt Lean Six Sigma Certification
- Occasional lifting of boxes containing medical records weighing up to 35 pounds
ECS Compensation & Benefits Highlights
The following summarizes recurring compensation and benefits themes identified from responses generated by popular LLMs to common candidate questions about ECS and has not been reviewed or approved by ECS.
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Healthcare Strength — ECS advertises multiple national-network medical plan options with HSA eligibility alongside dental and vision coverage. Coverage generally begins quickly and is paired with company-paid short- and long-term disability, adding stability to the health package.
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Retirement Support — A 401(k) with Safe Harbor and immediate vesting on employer contributions is emphasized, with an employer match available. Access to an employee stock purchase plan via the parent company provides an additional savings avenue.
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Parental & Family Support — Paid parental leave up to 30 days, adoption assistance, and other family-oriented leaves are highlighted. Feedback suggests these offerings add meaningful value beyond base pay for many roles.
ECS Insights
What We Do
ECS, a segment of ASGN (NYSE: ASGN), delivers advanced solutions and services in cloud, cybersecurity, artificial intelligence (AI), machine learning (ML), application and IT modernization, and science and engineering. The company solves critical, complex challenges for customers across the U.S. public sector, defense, intelligence and commercial industries. ECS maintains partnerships with leading cloud, cybersecurity, and AI/ML providers and holds specialized certifications in their technologies. Headquartered in Fairfax, Virginia, ECS has more than 3,400 employees throughout the U.S. and has been recognized as a Top Workplace by The Washington Post for the last five years.
