Documentation Preparation Specialist

Thank you for your interest in joining our team!  At CGB, you can contribute to meaningful work, grow professionally and personally, and belong in a place where everyone has a voice.  

Founded in 1969, CGB Enterprises, Inc. is known as an innovative and progressive leader in the grain and transportation industries.  Today, CGB operates an enterprise with over 100 locations and nearly 2,000 U.S. employees overseeing a diverse family of businesses that provide an array of services for producers and logistics services for an international base of customers. The combination of our assets provides a growing organization that is celebrating over 50 years of strength and stability!

Are you a highly motivated and skilled professional with experience in providing exceptional customer service and love working in a position that requires a strong attention to detail? If so, this might be just the right career move for you!
This job is primarily responsible for performing a variety of administrative and clerical and/or office duties in support of an assigned function or location. Responsibilities may include, but are not limited to, data entry, processing tickets, A/P and A/R, accounting support, and other miscellaneous office administrative and clerical support duties.

In this job, you will:

Actual responsibilities will vary depending on daily needs of location or function supported.

• Perform data entry.
• Scan and index documents in electronic system. 
• Process accounts payable and accounts receivable.
• Application of tickets to contracts, settlements.
• Provide customer support.
• Prepare and distribute reports as needed.
• Utilize software programs such as word processing, spreadsheets, etc.
• Sort and file; electronically and/or paper.
• Monitor office supplies and other inventory; order and replace as needed.
• May assist with travel arrangements, scheduling meetings, trainings, and other events as applicable.
• May prepare outgoing mail, collect, sort, and distribute incoming mail.
• May greet and direct visitors.
• Answer phones, assist caller, take message, or redirect calls to appropriate party.
• May serve as backup to other positions as needed. 
• Other duties as assigned, such as duties specific to function supported.

Here’s what you’ll need to be considered:

Education

Required – High school diploma or equivalent training and experience.

Experience

Required – Related working experience.

Preferred - Experience in functional area supported.

Knowledge, Skills, and Abilities

• Working knowledge of basic administrative and clerical functions; answering phones, working with spreadsheets, working with basic office equipment.
• Proficiency in computer skills, including working knowledge of Microsoft Office Suite.
• Effective interpersonal, oral and written communication skills with the ability to interact with all levels of people within and outside the organization.
• Strong time management, organizational and project management skills.
• Strong customer service orientation and attention to detail.
• Strong team player.
• Discretion in handling confidential information.

Here’s additional information you need to know:

Physical Demands & Requirements

Light work. Exerting up to 20 pounds of force occasionally, and/or up to 10 pounds of force frequently, and/or a negligible amount of force constantly to move objects.  If the use of arm and/or leg controls requires exertion of forces greater than that for sedentary work and the worker sits most of the time, the job is rated for light work.

Ability to sit and/or stand continuously.

Hearing.  Perceiving the nature of sounds at normal speaking levels with or without correction.  Ability to receive detailed information through oral communication, and to make the discriminations in sound.

The employee is required to have close visual acuity to perform an activity such as: preparing and analyzing data and figures; transcribing; viewing a computer terminal; extensive reading; visual inspection involving small defects, small parts, and/or operation of machines (including inspection); using measurement devices; and/or assembly or fabrication parts at distances close to the eyes.

Environmental Conditions

The work environment described here are meant to be representative of those an employee would normally encounter while performing the essential functions of this job.

The physical environment requires the employee to work inside where there are limited extremes to heat and/or cold; moderate noise; a normal office environment.

Travel required, minimal for meetings and trainings.

The expected base pay range for this role is:

$18.00 - $27.00

Actual pay offered may vary depending on multiple individualized factors, including work location, job-related knowledge, skills and relevant experience for the job. Pay amount does not guarantee employment for any particular period of time.

Are you ready to make a meaningful career move & an impact at CGB?  Apply today! 

 

Known in our industry for stability and high ethics, CGB Enterprises, Inc. offers a stellar benefits package including: an outstanding 401(k) retirement plan with company contributions, medical, prescription drug, dental, vision, life, & disability benefits, flexible spending accounts, paid leave (holidays, vacation, sick), wellness programs, recognition programs, community involvement opportunities, and much more!

 

CGB Enterprises, Inc. is an Equal Opportunity Employer.  EEO is the Law links in English or Spanish. We are unable to legally hire anyone who is not eligible to work in the United States nor are we able to sponsor visas.

The above is intended to describe the general content of and requirements for the performance of this position. It should not be construed as a detailed description of all the work requirements that may be performed in the job.

 

All Third Party Agencies, Headhunters, and Recruiters

CGB Enterprises, Inc. and its Subsidiaries only forms contracts with recruiters with whom we have an established relationship and with whom we have in place a signed contract. All contact from third parties must go through our Human Resources Department. Any contact made outside of our Human Resources Department by a third party will cancel any future business relationships between the third party and CGB Enterprises, Inc. and its Subsidiaries.