Document Controls Specialist

At Cumming Group, you will work on some of the world's most exciting projects in a dynamic environment where your success is measured by the impact you make. We are one of the fastest-growing project and cost management consultancies in the United States, as reflected in our top 10 rankings in ENR. With over 60 offices globally, an extremely diverse project portfolio, and double-digit year-over-year revenue growth, the opportunities to make your mark are limitless!

In this role, you will be a member of our highly reputable cost management and estimating team. The cost team delivers solutions to clients in the areas of conceptual estimating, budget development, cost planning, feasibility studies, value management, economic forecasting, milestone reports, pre- and post-contract auditing, change order review and reconciliation, BIM 5D cost modeling, LEED cost analysis, life cycle costing, and more. We encourage you to research us to learn more about our outstanding reputation within this service line.

We are currently hiring for a Document Controls Specialist in the Syracuse, NY area. In this role, you will have the opportunity to grow your project controls and cost knowledge within all phases of a project, while gaining experience on a large-scale semi-conductor project.

Essential Duties & Responsibilities:

• Set up the project filing system. 

• Manage confidential project information utilizing a database, software, or filing system. 

• Formulate procedures for systematic retention, protection, retrieval, transfer, and disposal of records in conjunction with the client contract. 

• Establish documentation policies, processes, and databases to ensure compliance and quality control. 

• Collaborate with cross-functional departments, vendors, and contractors to ensure timely implementation of changes to controlled documents. 

• Plan, manage, and coordinate all aspects of the project schedule, scope, and cost. 

• Value Engineer the project by identifying opportunities for savings and ensuring material substitutions are equal. 

• Communicate with and manage project stakeholders. 

• Prepare Project Management plan and fee budget/proposal at the project outset. 

• Evaluate documents and communicate the client’s specific goals and expectations to all project team members. 

• Develop and communicate action plans that will lead the project team throughout the project, beginning with the initial Project Management Plan. 

• Re-evaluate the contract scope of work as the project progresses against the goals, expectations, and the needs of the client, and recommend adjustments as necessary. 

• Coordinate with cost management group as applicable for preparation of cost estimates, cost studies, actual job cost reviews, and budget reconciliation. 

• Organize and maintain framework for project team processes and record keeping of electronic and physical documents. 

• Drive the permitting process by designing team documents to be submitted to various local, state, and federal agencies and ensure the applicable permits are moving through the process efficiently. 

• Ensure the project design management continues to follow the client project documents such as budget, scope, schedule, and client's design standards. 

• Prepare cost and revenue projections.

• Other duties as assigned.

• Attendance at work during normal business hours.

Knowledge & Skills Required:

• Experience with setting up and maintaining a project filing system.

• Experience with record retention, protection, retrieval, transfer and disposal.

• Ability to manage confidential project information.

• Utilize effective written and oral communication skills. 

• Understand how your role contributes to the organization's goals. 

• Deliver quality work product by role modeling organizational core values. 

• Hold self-accountable to individual and team goals. 

• Consistently communicates and collaborates with team members and clients. 

• Build relationships with peers, leaders, and clients. 

• Proactively participate in self-development to continually enhance current skills and build new skills required to excel at current role and prepare for career progression. 

• Demonstrate ability to be dependable, diligent, and thorough. 

• Exercise creativity and resourcefulness in managing the project effectively in a compressed timeframe. 

Preferred Education and Experience:

• Education: Bachelor's degree in Business Administration Degree or equivalent

• Experience: A minimum of 5 years’ experience in construction administration

• Preferred Certification: Document Control certification from accredited institution (ie, Consepsys).

• Proficient in Procore, Autodesk Construction Cloud (ACC), and SharePoint and/or similar Electronic Document Management System (EDMS). 

•  Familiarity with AI in Construction and/or Document Control. 

• Proficient in Microsoft 365.

• Familiarity with project lifecycle, technical documents and drawings (ie, BIM).

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Cumming Group is committed to providing Equal Employment Opportunity in its personnel policies and practices. It is Cumming Group’s policy to recruit, hire, train and promote Team Members and applicants for employment without regard to race, color, creed, religion, age, sex, marital status, registered domestic partner status, genetic information, sexual preference, sexual orientation, gender (including gender expression and gender identity), pregnancy (including childbirth or related medical conditions, including breastfeeding), military service, national origin, ancestry, citizenship, physical disability, mental disability, veteran status or any other protected classification under federal, state, or local law. All such decisions are based on (1) individual merit, qualifications, and competence as they relate to the particular position, and (2) promotion of the principle of equal employment opportunity.

All other terms and conditions of employment, such as compensation, benefits, transfers, layoff, return from layoff, training, education, and social and recreational programs, are administered without regard to the characteristics described above. To this end, Cumming Group complies with all provisions of Title VII of the Civil Rights Act of 1964 as amended, all of the rules, regulations and relevant orders of the Secretary of Labor, and all similar state and local laws.

The salary range for this full-time role is $75,000.00-$100,000.01 per year. Ranges are determined based on the position, geography, client and industry experience and level, and represent a good faith effort to provide a fair and equitable salary. This range reflects base salary only, and not the total compensation package. Cumming Group reserves the right to pay more or less than the posted range, depending on a candidate’s experience, skills, and qualifications, including client requirements.

In addition to base salary, Cumming Group offers a comprehensive benefits package including:

• Medical
• Dental Insurance
• Vision Insurance
• 401(k)
• 401(k) Matching
• Paid Time Off
• Paid Holidays
• Short and long-term disability
• Employee Assistance Program