What We're Looking For
At HNTB, you can create a career that is meaningful to you while building communities that matter to all of us. For more than a century, we have been delivering solutions for some of the largest, most complex infrastructure projects across the country. With our historic growth, it is an exciting time to join our team of employee-owners.This opportunity entails administering the document lifecycle and processes for an ultra mega program management consultant (PMC) contract, in support of a major DOT client. Responsible for defining standards and workflows for document. Administers the collection, authorization, publication, storage and retrieval of documents. Manages document processes and systems to ensure control and availability. May provide training on documentation and record retention policies, records destruction, SharePoint and ProjectWise, procedures and instructions to site personnel.
This position will be based in-office at the HNTB Nashville, TN downtown location with the potential need to travel to a project office near Nashville.
What You’ll Do:
- Defines standards and workflows for document management as well as leads the collection, authorization, publication, storage, retrieval, and retention of documents.
- Establishes (within corporate or client guidelines) the document controls strategy, systems, and policies and procedures including but not limited to the authoring, approval, publishing, version control and archiving of all project or program related documents.
- Maintains the master electronic project files.
- Prepares records for inactive storage according to the Records Retention Schedule. Copies and scans documents as needed to perform distribution and storage duties.
- Manages and audits document control processes and systems to ensure control and availability of documentation to appropriate personnel.
- May provide training to project personnel regarding document control and record retention policies, procedures, and project management system use.
- Reviews new and revised documentation for suitability and conformance to HNTB or client standards.
- Performs and/or supports quality reviews and audits associated with document controls procedures.
- Performs other duties as assigned.
What You’ll Need:
- Associate's degree in relevant field and 6 years relevant experience, or
- In lieu of degree, 8 years of project controls and/or technical administrative support experience
What You'll Bring:
- Ability to organize and think in a structured way
- Critical thinker able to see impact of decisions throughout system
- Ability to communicate with other staff and management
What We Prefer:
- One or more of the following certifications: CSI Construction Documents Technologist (CDT) or equivalent, PMI Project Management Professional (PMP) or equivalent
- Experience working as client's PM/CM agent (e.g., providing program management/construction management services), or as part of design-build contractor (or equivalent design and construction experience)
Additional Information
Click here for benefits information: HNTB Total Rewards
Click here to learn more about Equal Opportunity Employer/Disability/Veteran
Visa sponsorship is not available for this position.#RV.
Locations:
Nashville, TN (City Center).
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NOTICE TO THIRD-PARTY AGENCIES:
HNTB does not accept unsolicited resumes from recruiters or agencies. Any staffing/employment agency, person or entity that submits an unsolicited resume to this site does so with the understanding that the applicant's resume will become the property of HNTB. HNTB will have the right to hire that applicant at its discretion and without any fee owed to the submitting staffing/employment agency, person or entity. Staffing/employment agencies who have fee agreements with HNTB must submit applicants to the designated HNTB recruiter to be eligible for placement fees.
Skills Required
- Associate's degree in a relevant field and 6 years of relevant experience
- Alternatively, 8 years of project controls and/or technical administrative support experience without a degree
- Ability to organize and think in a structured way
- Critical thinking and ability to understand the broader impact of decisions
- Ability to communicate with staff and management
- CSI Construction Documents Technologist certification or equivalent
- PMI Project Management Professional certification or equivalent
- Experience as a client's PM/CM agent or with a design-build contractor, or equivalent design and construction experience
HNTB Compensation & Benefits Highlights
The following summarizes recurring compensation and benefits themes identified from responses generated by popular LLMs to common candidate questions about HNTB and has not been reviewed or approved by HNTB.
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Retirement Support — Retirement programs are viewed as a standout, with the ESOP and 401(k) described as valuable long‑term wealth components. Accounts note meaningful accumulation through ownership over time.
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Equity Value & Accessibility — Employee ownership is accessible from day one via the ESOP, enabling broad participation in firm performance. This accessibility is credited with enhancing long‑term compensation value.
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Affordable Benefits — Health insurance is described as covering most costs with low out‑of‑pocket expenses. Comprehensive medical, dental, and vision options contribute to perceived affordability.
HNTB Insights
What We Do
At HNTB, we are committed to making connections possible and creating a better tomorrow. As an employee-owned infrastructure solutions firm, we believe that mobility plays an important role in helping to unlock a brighter future for communities everywhere. That's why we work to deliver innovative transportation systems and infrastructure solutions that connect people and expand opportunity. Our approach is rooted in collaboration, and we work closely with our clients and partners to create innovative solutions that meet the unique needs of each community we serve. With more than a century of service, we are working to build a future where everyone has access to safe, reliable and efficient transportation options. Professionals work alongside clients nationwide to address their most complex technical, financial and operational challenges — providing a full range of infrastructure-related services, including planning, design, program management and construction management. Together, we are making connections possible
