Document Controller
Silent Aire - Dublin
What you will do
We are seeking a highly organized and driven Document Controller to join our team. The ideal candidate will be proficient in MS Applications and have used Procore/Aconex/Viewpoint. This role requires excellent multitasking abilities and a keen eye for detail to track the progress of documentation gathering and ensure timely submission to clients.
How you will do it
- Document Management: Scan, rename, and save documents to the server. Upload documentation to the client platform. Reporting on the status of project documentation.
- Internal Platform Maintenance: Maintain ACC, our internal platform, ensuring the site team has access to necessary information.
- Stakeholder Liaison: Communicate with internal stakeholders and different departments to ensure client requirements are met on time.
- Project Coordination: Manage multiple small projects simultaneously, ensuring smooth transitions between tasks.
- Resource Planner Updates: Update the resource planner platform, ensuring accurate and current information.
- Submittals Management: Collect submittals from the in-house team and upload them to the Main Contractor platform. Return comments and upload responses as needed. Supporting all PMs with adherence and completion to/of external workstreams/doc management applications such as Compass, Procore, Aconex, EIDA etc.
- PMO Support: Assist with ad hoc administrative tasks for the Project Management Office (PMO).
- Providing administration and coordination services for document management systems and support the site teams
What we look for
- Ability to work in the office in Dublin 12 five days per week
- Previous experience within construction, pharmaceuticals or manufacturing would be desirable.
- Strong multitasking skills and the ability to track and manage documentation processes.
- Excellent communication skills and the ability to liaise effectively with various stakeholders.
- Ability to prioritize tasks and manage time efficiently.
Preferred Skills:
- Proficiency in MS Outlook, Excel, Word, and online platforms.
- Familiarity with construction platforms Viewpoint, Autodesk or Procore would be a distinct advantage.
- Team player with a proactive and driven attitude.
Skills Required
- Proficiency in MS Outlook, Excel, and Word
- Experience in construction, pharmaceuticals, or manufacturing
- Excellent communication skills
- Strong multitasking skills
Johnson Controls Compensation & Benefits Highlights
The following summarizes recurring compensation and benefits themes identified from responses generated by popular LLMs to common candidate questions about Johnson Controls and has not been reviewed or approved by Johnson Controls.
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Retirement Support — Retirement support is positioned as a meaningful part of the package through employer 401(k) matching, repeatedly framed as a strong pillar of the overall rewards mix. The matching contribution is described with specific match levels in multiple places, reinforcing perceived value for long-term saving.
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Leave & Time Off Breadth — Time off is presented as comparatively robust, with multiple paid holiday categories, vacation time, and sick time described as generous or “amazing” in places. Paid time off breadth appears to be a consistent contributor to total rewards attractiveness beyond base pay.
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Flexible Benefits — Benefits are described as broad and customizable, spanning standard medical/dental/vision plus optional add-ons like pet insurance, identity protection, and legal support. Tuition reimbursement is repeatedly highlighted as a high-value option supporting professional development.
Johnson Controls Insights
What We Do
At Johnson Controls, we transform the environments where people live, work, learn and play. From optimizing building performance to improving safety and enhancing comfort, we drive the outcomes that matter most. Dedicated to protecting the environment, we deliver our promise in industries such as healthcare, education, data centers and manufacturing. With a global team of 100,000 experts in more than 150 countries and over 130 years of innovation, we are the power behind our customers’ mission. Our leading portfolio of building technology and solutions includes some of the most trusted names in the industry, such as Tyco®, York®, Metasys®, Ruskin®, Titus®, Frick®, Penn®, Sabroe®, Simplex®, Ansul® and Grinnell®.
