Document Controller

At GHD, we don’t just believe in the power of commitment, we live and breathe it every day. 

That’s why we pledge to support and empower all of our people to make a positive impact when working hand in hand with our business to drive change. We'll help you accelerate your career and empower you with the right technology and training as you bring ideas and projects to life. 
Together with your colleagues, clients and partners, you'll make an impact that is felt by all. See where your commitment could take you. 

Who are we looking for?   

Our Waterloo office is looking for a Document Controller to support our growing project demands.  Come join our growing Engineering Design Organization (EDO) team and play an integral role is moving our process forward! As this is an exciting opportunity to help us streamline our process and build a path forward!

Be part of the dynamic culture! Our workplace thrives on a hybrid model, combining in-office collaboration and flexibility. Join us in office, three days a week to contribute, connect and excel in our vibrant environment.

Working with an energetic and high performing team, this position offers a variety of work and will see you involved in: 

• Carry out the management and complete control of documents (receipt, verification, recording, dissemination and filing)

• Manage and coordinate deliverables and deliverable lists jointly with design teams

• Manage and coordinate supplier/vendor deliverables and deliverable lists

• Organize and maintain project documents according to document procedures

• Transmitting document as per the Document Review, Approval, & Distribution Matrix using the project’s Document Management System

• Maintain project communications and distribute documents to appropriate project teams

• Organize and maintain digital documents and reference materials for projects

• Support to design managers on other project controls.

• Support design management team with project proposals and/or construction contract administration as needed

• Proactively monitoring the submission and progress of client/ subcontractor document deliverables and reporting submittal progress 

• Establish working Procedure, DC responsibilities and reporting to ensure effective compliance on using of the project’s Document Management System

• Participates in the Project meetings in order to explain issues as naming conventions, revision, Document standards and formatting guidelines to the project team

What you will bring to the Team

• 5 or more years of document control experience with a willingness to learn 

• Engineering and/or construction office experience is an asset

• Post-secondary education in documentation technology or equivalent studies

• Team player with the ability to work independently to meet deadlines, goals, and objectives 

• English essential, proficiency in French languages is an asset

• Working knowledge and proficiency with one (or more) of the following document management systems: SharePoint, ProjectWise, ACC, Aconex, ASITE and/or PM+ 

• Intermediate to advanced level proficiency with Microsoft Word, Excel, Adobe Acrobat (PDF) and Bluebeam.

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The salary range for this position is $78,88 - $118,320 The posted salary range represents the expected hiring range for GHD locations in its major city centres. Ranges may vary for positions in other locations. At GHD, base salary is determined by your skills, experience, qualifications and work location. We are committed to offering competitive compensation and adhere to all relevant pay transparency legislation.  
The use of artificial intelligence (AI) in recruiting is just getting started and may be used during the process to improve efficiency and fairness. Your application may be reviewed by both AI and our hiring team. While AI supports some steps through the process, all final hiring decisions are made by humans
This position is for an existing vacancy

As a diverse and inclusive organization, we encourage individual achievement and recognize the strength of a diverse workforce. GHD is an equal opportunity employer. Upon request, GHD will provide reasonable accommodation for applicants with disabilities throughout the recruitment and selection process.