Document Controller

As the Document Controller, you are responsible for ensuring the timely completion, collection, and accuracy of all sales-related documents. You will serve as the “connection” between Sales Managers, Consultants, and internal departments, following up on missing paperwork, collecting booking forms, preparing contract amendments, making copies, and supporting the documentation process. You will also be responsible for keeping documentation accurate, organized, and complete, enabling the Sales Development team to finalize smoothly and on time

KEY RESPONSIBILITIES

Document Collection & Follow-Up

• Actively follow up with Sales Managers and Consultants to ensure all booking forms, contracts, and supporting documents are completed and submitted on time.
• Collect, verify, and organise booking forms, identification documents, and related paperwork from internal teams and clients.
• Remind and track outstanding documentation requirements to ensure the timely completion of files.

Document Preparation & Drafting

• Prepare, draft, and format sales contracts, booking forms, amendments, and addenda as instructed by the Sales Documentation Executive.
• Support in writing contract amendments, details, and adjustments as required.
• Make copies, circulate, and archive contracts and related documents.

Documentation Management

• Maintain both physical and digital filing systems for all booking documents, sales contracts, and client files.
• Ensure that all sales-related documentation is accurate, up-to-date, and readily accessible for review.
• Assist in compiling and drafting standard document templates for recurring sales activities.

Coordination & Administrative Support

• Act as a point of contact between Sales Managers, Sales Consultants, and the Documentation team to ensure a smooth flow of paperwork.
• Coordinate with Finance, Legal, and Sales Development teams for pending documentation.
• Support the sales documentation process by running administrative errands, making copies, and ensuring the circulation of documents for approvals.
• Collect, review, and circulate booking forms and contracts.
• Draft and prepare sales agreements, addenda, and amendments.
• Follow up with internal teams to complete pending documents.
• Organise and maintain a filing system for all physical and electronic sales documents.
• Provide administrative support for documentation activities.

Qualifications

• Diploma or bachelor’s degree in business administration, Sales & Marketing, or related field.
• Proficiency in MS Office (Word, Excel, Outlook, PowerPoint).
• Familiarity with document management systems is an advantage.
• Bilingual is a must; typing and speaking Arabic are mandatory.

Experience

• 1–3 years of experience in documentation, administrative, or sales support roles.

Knowledge

• Understanding of contract preparation and document handling.
• Familiarity with sales processes in the real estate/business sector in KSA is preferred.

Skills

• Strong organisational and multitasking skills.
• Good drafting and document formatting ability.
• Effective coordination and communication skills.
• Attention to detail and accuracy.

Traits

• Proactive, task-driven, and detail-oriented.
• Service-focused with a “go-getter” attitude.
• Reliable and accountable in completing ground-level follow-up work.

• High-performing and fast-paced work environment.

• Comprehensive Health Insurance
• Rewards and recognition

• Learning & Development
  

Bayut is an equal-opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.

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