Job Description – Document Controller
Job Description:
The Document Controller is responsible for the project documentation control and administration tasks specifically assigned to them. This includes preparation and checking of documents ready for issue, usage of the Project Administration database, expediting internal and external parties. Activities are to be undertaken in accordance with the Jord ISO system.
Duties and Responsibilities:
- Coordinate all activities related to the Document Control procedure
- Set-up project databases and file contractual documents as advised by Project Manager
- Ensure timely creation of MDL after Project Kick-off meeting (CMDL, CDD, VCDL and VDD)
- Notify project team upon creation of MDL and contract documents upload to job repository
- Obtain approval from Project Manager on documents for submission
- Ensure the timely submission and transfer of project documents to relevant parties, i.e., project team, customer and vendors
- Maintain, track and log documents through respective project databases
- Expedite external and internal parties on a weekly basis and inform Project Managers on outstanding documents
- Generate the various document control reports as required
- Makes sure that controlled copies of latest approved documents and drawings are given to the project team and vendors as directed by the Project Manager
- Maintain good relations with external and internal parties
- Complete MDR at the end of the project
- Seek continuous improvement in methods, practices and quality
- Adhere to all Jord company policies and IMS requirements
Skills and Experience:
- Knowledge in use of spreadsheets, database, word processing and selected job specific software including Lotus Notes, SharePoint and Documentum
- Tertiary diploma or degree from a technical course
- At least 2 to 4 years’ related work experience in office work, documentation and control
- Ability to keep clear and accurate records and reports
- Ability to use computer and input data and retrieve records and information
- Ability to organize work load and to manage a filing methods and management techniques
- Good interpersonal, communication and customer service skills to liaise with both internal and external stakeholders
- Self-motivated with the ability to work within a team
- Pro-active and capable of working under occasional pressure
Skills Required
- Knowledge of spreadsheets, databases, word processing, and job-specific software including Lotus Notes, SharePoint, and Documentum
- Tertiary diploma or degree from a technical course
- At least 2 to 4 years of related experience in office work, documentation, and document control
- Ability to maintain clear and accurate records and reports
- Ability to use computers, input data, and retrieve records and information
- Ability to organize workload and manage filing methods and document management techniques
- Good interpersonal, communication, and customer service skills for liaising with internal and external stakeholders
- Self-motivated and able to work within a team
- Proactive and capable of working under occasional pressure
What We Do
Jord International is a privately-owned international company that designs, manufactures, commissions, and services bespoke process plant and systems. Specializing in the energy and resource sectors, the company provides innovative and reliable engineering solutions for industries such as oil and gas, power generation, mineral processing, and chemicals on a global scale.
