Document Controller

Description

Our Major Projects group is currently looking to add a Document Controller to our growing team, based in Edmonton, AB, Calgary, AB or Markham, ON.

Reporting to the Project Manager, we are seeking a Document Controller who has knowledge and experience to manage the project document databases, including the collection, digitization, classification and loading of critical project documents and fundamental project information, with accurate and timely transmission and distribution.

Duties and Responsibilities

• Communicate with client contacts regarding document control and DDM requirements
• Liaise with both internal and external customers in a timely and professional manner
• Manage the client DDM system on behalf of Valard
• Ensure correct electronic format, metadata and filing of all project documents
• Ensure project documents are transmitted and distributed correctly in an efficient manner
• Perform regular quality checks of the project databases for accuracy
• Identify and report any deficiencies in the DDM system, documents and procedures
• Assist the project team with the DDM systems (access, training, troubleshooting)
• Assist the project team in locating documents and/ or related information
• Communicate with internal and external helpdesks pertaining to any DDM system issues
• Offer suggestions for improvements in processes and system functionality
• Create project information (summaries, status updates, reports, instructions) as requested
• Administrative duties to assist the project team

• 5+ years of experience in managing project documentation in an engineering or construction environment
• Post-secondary education in a related field
• Working knowledge of various databases, including implementation, development, training and troubleshooting
• Highly proficient with the Microsoft Office suites of software
• Highly proficient in data and document management systems
• Experience with engineering/ construction document management

Preferred Skills / Qualifications

• Specific experience with Aconex and SharePoint

Job Posting End Date: August 14, 2026

Benefits 

This position offers a base salary range of  $60,320– $70,720 annually, depending on experience and qualifications. 

We offer a comprehensive and competitive total rewards package that incorporates a complete range of employee benefits, including an RRSP matching program, to ensure you have the tools necessary to manage, maintain, and improve your health and wellbeing. 

About our Business

Valard Construction is Canada’s premier utility contractor providing comprehensive EPC+ (engineering, procurement, construction) and maintenance services to utilities, independent power producers, mining, oil and gas industries and rural electric associations. We have the capabilities, knowledge, and resources to take on any project, any size, any complexity, anywhere.  We are also part of Quanta Services, the largest electrical power contractor in North America.

Valard Construction is an equal opportunity employer.

Learn more

Visit us at www.valard.com and connect with us on our social media channels for our latest news, employee stories, community activities, and other updates.

* Depending on qualifications, the successful candidate may be offered a position at a more appropriate level.

* Applicants must have legal authorization to work in Canada with no restrictions.

* Valard Construction is committed to providing employment opportunities to all qualified individuals, without regard to race, religion, age, sex, color, national origin, sexual orientation, gender identity, veteran status, or disability.  Accommodation for applicants with disabilities is available on request during the recruitment process.

* We do not use automated tools to screen applications.  All hiring decisions involve human review.  This job posting is for an existing vacancy.