Document Controller, Projects

Venture Global LNG (“Venture Global”) is a long-term, low-cost provider of American-produced liquefied natural gas. The company’s two Louisiana-based export projects service the global demand for North American natural gas and support the long-term development of clean and reliable North American energy supplies. Using reliable, proven technology in an innovative plant design configuration, Venture Global’s modular, mid-scale plant design will replace traditional designs as it allows for the same efficiency and operational reliability at significantly lower capital cost.

The Venture Global LNG Document Controller (DC) will be assigned to one or more projects and will function under a dotted-line matrix organization with hard line accountability to the VG LNG Information Manager based upon project assignments.  The DC is accountable to ensure adherence to company standards and processes, and will be assigned to support project teams at various offices; minimal travel between offices is required.

Key Responsibilities:

Governance and Control

• Ensure the effective application of Venture Global LNG’s Document Control processes, procedures, numbering standards, tools and systems
• Perform Document Control activities for the assigned Project Team including the management of all drawings, correspondence, internal documentation, final project documentation, and all project related documents
• Implement procedures and work processes that adhere to Venture Global LNG’s Document Control standards
• Responsible for oversight and assurance that Contractor Document Control function conforms and delivers to Venture Global LNG’s Document Control standards
• Basic understanding of DFO (Documents for Operations) requirements
• Utilize and share lessons learned in accordance with Venture Global LNG’s best practices
• Responsible for maintaining integrity of the Project information stored in Venture Global LNG’s Information Management System (IMS)
• Respond to Project queries and status requests
• Expedite personnel delivering documents to meet the scheduled delivery of information
• Ensure information is handed over in compliance with the Venture Global LNG’s Document Control requirements, the specific operations business needs and in alignment with the project schedule

Interfaces

• Develop and maintain interfaces with key project stakeholders within the Company as well as with the Contractors
• Represent the Document Management function at relevant project meetings or workshops (e.g. Project Team Meetings and Project Service Meetings)
• Support and champion document management standardization objectives through the provision of training and other knowledge sharing activities
• Liaise with the Contractor Document Control staff regularly
• Research and maintain awareness of DC standards and business best practices for project documentation
• Serve as the point-of-contact for the project team for the management of project documentation and the supporting applications

Administration

• Deliver efficient, effective and secure management of documents and Project Team support that includes document capture, quality assessment, rejection as applicable, coding, updating, review routing, distribution to ensure that project documents adhere to the documentation requirements (name, revisions, review and approved, etc.)
• Process incoming/outgoing Project Documentation accurately, and in a timely fashion
• Timely distribution of submitted documents based on pre-approved Document Distribution Matrix (DDM)
• Perform quality assurance to ensure integrity and accuracy of the Project Master Document Register
• Analyze data from the project MDR to identify gaps in documentation
• Facilitate training and guidance for project team members use of the IMS
• Oversee the application of document numbers and the delivery of documents to meet project requirements to both internal project team members and Contractors
• Daily contact with Venture Global LNG Project team members and routine contact with Document Control Supervisor
• Proactive in addressing or sharing issues with others who can address them

Experience:

• Five (5) years of experience as a Document Controller
• Relevant professional experience gained from at least two different job roles related to engineering document management on projects or business assets
• Experience using electronic document management systems for processing of Transmittals/Documentation and controlling and reporting project data
• Advanced understanding of Engineering Technical Documentation (Types and Disciplines)

Skills:

• Sound knowledge of Information and Document Management processes
• Excellent interpersonal and influencing skills, across the whole project irrespective of seniority, organizational or contractual boundaries
• High level of self-motivation
• Strong verbal and written communication and Organizational skills
• Advanced user of MS Office suite of software

Desirable criteria and qualifications:

• Experience in Oil and Gas / LNG sector
• Previous experience in a Client / Operator role
• Prior experience with Onshore, Offshore and LNG projects preferred

Venture Global LNG is an Equal Opportunity Employer. We do not discriminate on the basis of race, religion, color, sex, gender identity, sexual orientation, age, non-disqualifying physical or mental disability, national origin, veteran status or any other basis covered by appropriate law.

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