The Document Controller supports SSA Marine's centralized Engineering Department by establishing and maintaining document management standards, processes, and systems across the engineering and capital project portfolio. This role is foundational and strategic, responsible not only for document control execution but also for helping define and implement the Engineering Department's future Document Management System (DMS/EDMS).
The position ensures consistency, traceability, and governance of engineering documents across all project phases, from early FEL development through execution and close-out.
- Manage day-to-day document control activities for Engineering projects, including document receipt, registration, version control, distribution, and archiving.
- Ensure proper document naming, numbering, revision control, and approval workflows.
- Maintain document registers and transmittal logs.
- Support document control during FEL, design development, procurement, construction, and close-out phases.
- Support the Engineering leadership team in evaluating, selecting, and implementing a Document Management System (DMS/EDMS).
- Help define document control standards, procedures, workflows, and governance rules for the Engineering Department.
- Develop and maintain document control templates, metadata structures, and filing conventions.
- Assist with system configuration, testing, rollout, and user support.
- Develop and maintain Engineering document control procedures aligned with project governance and FEL stage-gates.
- Ensure document readiness and completeness for stage-gate reviews and approvals.
- Support audits, reviews, and compliance checks related to engineering documentation.
- Promote consistency across projects and external engineering partners.
- Coordinate with Project Managers, engineers, consultants, and contractors regarding document requirements and workflows.
- Provide guidance and training to internal users on document control processes and tools.
- Maintain and update the Engineering web portal.
- Support continuous improvement initiatives related to document management efficiency and quality.
- Other duties as assigned.
- Technical degree or diploma in Administration, Information Management, Document Control, Engineering, or related discipline.
- 3--7 years of experience in document control within engineering, construction, or capital project environments.
- Experience with electronic document management systems (EDMS) and collaboration platforms (SharePoint, Aconex, ProjectWise, etc.).
- Experience supporting the setup or implementation of a DMS/EDMS strongly preferred.
- Familiarity with engineering deliverables, drawings, specifications, and technical documentation.
- Strong organizational skills and attention to detail.
- Knowledge of document control standards, transmittals, revision control, and archiving best practices
- Proficiency with common document management platforms and MS Office tools.
- Excellent written and verbal communication skills in English; Spanish proficiency is a plus.
$75,000 - 105,000 per year
Compensation & BenefitsEligible employees (and their families) may qualify for medical, dental, and vision insurance, as well as having basic life and accidental death insurance, paid disability insurance, including paid parental leave if eligible, and an Employee Assistance Program. Employees will receive paid sick and vacation time, and company holidays if eligible. The company also offers paid bereavement leave, and paid jury duty. Eligible employees can enroll in our company's 401k plan, as well as a retirement plan. Employees will be eligible for discretionary and/or metric-based bonuses dependent on their position.Top Skills
What We Do
Founded by Fred R. Smith in 1949 as Bellingham Stevedoring Company, we began our first cargo handling operations in a small corner of Washington State. Driven by a pioneering spirit, our family-owned company saw steady growth over the years, expanding up and down the West Coast to operate a significant market share of the major international terminals in the eastern Pacific. Today, we have become a global enterprise spanning more than 260 locations across five continents. We continue to broaden our reach by developing new locations and upgrading existing facilities, providing some of the most technologically advanced facilities in the world. We partner to move commerce with efficiency, flexibility, and integrity. With operations across five continents and a vast network of interconnected transportation solutions, we open new opportunities that accelerate the growth and pace of global business. Improving the customer experience is at the heart of everything we do, so we make purposeful investments in people, facilities and technical innovations that deliver the greatest customer value.
