Document Controller
Department: TS – MSSEmployment Type: FTC on Rolls / Work VisaDuty Hours: 08 Hours per Day | 6 Days per WeekLocation: As per Project RequirementSalary: SAR 3,000 + FAT (as applicable)
Job Summary
The Document Controller is responsible for managing, controlling, and maintaining all maintenance and project-related documentation in accordance with approved document control procedures and quality standards. The role ensures that documents are accurate, up to date, properly reviewed, distributed, and readily accessible to support maintenance operations, audits, and compliance requirements.
Key Responsibilities
1.Document Control & Management
Control, register, receive, distribute, and archive all maintenance-related documents including drawings, manuals, procedures, work orders, inspection reports, and technical records.
Maintain proper document numbering, classification, and filing systems for easy retrieval.
Ensure only latest approved revisions of documents are issued and used at site.
2. Version Control & Compliance
Track document revisions, approvals, comments, and transmittals.
Maintain strict version control to avoid use of obsolete documents.
Ensure documents comply with approved document control procedures and quality requirements.
3. Coordination & Interface
Coordinate with maintenance, engineering, and project teams to collect, update, and close documentation.
Follow up with concerned departments for pending documents, approvals, and revisions.
Support smooth information flow between site teams and management.
4. Electronic & Hard Copy Records
Maintain electronic document management systems (DMS/EDMS) and hard-copy filing systems.
Ensure documents are securely stored, backed up, and protected against loss or damage.
Control access to sensitive and confidential documents.
5. Audit & Reporting Support
Provide required documents during audits, inspections, and compliance reviews.
Prepare document status reports, transmittal logs, and document registers for management review.
Support maintenance schedules and project timelines through timely document availability.
Qualification & Experience
Minimum 5 years of experience as a Document Controller.
Experience in maintenance, industrial, oil & gas, or petrochemical environments preferred.
Proven experience handling technical documentation such as:
Equipment manuals
P&IDs
Preventive maintenance records
Technical and inspection reports
Familiarity with Document Management Systems (DMS / EDMS).
Proficiency in MS Office (Word, Excel, Outlook).
Skills & Competencies
Strong organizational and time-management skills
High attention to detail and accuracy
Good communication and coordination skills
Ability to work independently and under pressure
Understanding of maintenance workflows and technical documentation
Skills Required
- Minimum 5 years of experience as a Document Controller
- Experience in maintenance, industrial, oil & gas, or petrochemical environments
- Proven experience handling technical documentation (equipment manuals, P&IDs, preventive maintenance records, technical and inspection reports)
- Familiarity with Document Management Systems (DMS / EDMS)
- Proficiency in MS Office (Word, Excel, Outlook)
- Strong organizational and time-management skills
- High attention to detail and accuracy
- Good communication and coordination skills
- Ability to work independently and under pressure
- Understanding of maintenance workflows and technical documentation
What We Do
Hudson Information Technology and Manpower Services, part of The Hudson Group, is a global workforce solutions and software services partner founded in 2019. The company combines HudsonIT Consultancy Ltd, which provides enterprise software and technology consulting, with Hudson Manpower Inc, which specializes in comprehensive technical recruitment across various sectors, including Oil & Gas, IT, and Hospitality.
