Document Control Supervisor

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At AECOM, we're delivering a better world. Whether improving your commute, keeping the lights on, providing access to clean water, or transforming skylines, our work helps people and communities thrive. We are the world's trusted infrastructure consulting firm, partnering with clients to solve the world’s most complex challenges and build legacies for future generations.

There has never been a better time to be at AECOM. With accelerating infrastructure investment worldwide, our services are in great demand. We invite you to bring your bold ideas and big dreams and become part of a global team of over 50,000 planners, designers, engineers, scientists, digital innovators, program and construction managers and other professionals delivering projects that create a positive and tangible impact around the world.

We're one global team driven by our common purpose to deliver a better world. Join us.

Document Controls Supervisor

AECOM is in need of a Document Controls Supervisor to join our team in Ottawa. The job incumbent will be responsible for sending, receiving, distributing, circulating, tracking, expediting and archiving all official project documents to, from and within the company using SharePoint, Aconex or other EDMS.

The Document Controls Supervisor is also responsible for assisting in the implementation and management of the Document Management System, while providing the supported projects and company and external stakeholders with quality assurance measures.

KEY RESPONSIBILITIES

Facilitate workflow of information and communication between clients, vendors, subcontractors and staff; for various projects

Create and maintain Document Management Systems including library distributions and participant matrix.

Ensure document control function is being performed in accordance with corporate procedures and project requirements in a timely and efficient manner.

Organize necessary filing and archiving of technical documents.

Configuring SharePoint systems to specified requirements.

Assist in the coordination of documentation processes including creating automatic business workflows through SharePoint Online and Power Automate.

Extend SharePoint functionality with forms, web parts, and application technologies.

Manage and maintain templates and information on project servers.

Drive improvements and efficiencies in our data management systems & processes

Participating in other document control initiatives or data management tasks under the direction of the functional team lead

Construction Project Administration

Technical Document Control

Development of Corporate Standards and Documents

Management of Corporate Document Data Base and File Life-Cycles

Coordinating of RFI, RFR and Inspection Activities

Record management and document retention scheduling

Developing, and conducting internal project and process audits

Preparation for ISO 9001:2008 external audit

Developing Standard Operating Procedures including guides and templates

Tracking of Key Performance Indicators

Generating and maintaining BOMs of newly designed equipment

Minimum Requirements

• Fluent in French and English language speaking and writing.
• At a minimum. candidate requires BA/BS + 6 YORE or if candidate does not have this, they should have demonstrated equivalency of experience and/or education.
• Working knowledge of industry standard EDMS Document Control software including SharePoint, Oracle Aconex and methodologies
• Experience managing in a DC team environment.

Preferred Qualifications

• Experience with EDMS systems including Unifier, Oracle Aconex, SharePoint Online, Prism Contruent, BIM 360/ACC and MS Power Platform including PowerAutomate, PowerApps and PowerBI.
• Strong computer skills (MS Word, Excel, PowerPoint, Access, Adobe and Outlook)
• Experience with Technical Document Control Management software Unifier,  (Share Point, JD Edwards, Documentum EDMS, Aconex EDMS, SAP, PrismDocs, CRM, ERP, Oracle, People Soft, ProjectWise, McLaren EDMS, Microsoft Office, AS400, Macros, Global Shop, Solid Works, FSCM, HCM, E-Fin, Proliance, e-Builder, Prolog and Micros). Familiar with POSSE and LiveLink, SPIN, and 311 Service Request Logs.
• Experience in Engineering, Construction or Owner Environment
• Efficient and Resourceful at multitasking and initiative-taking in problem solving.
• Ability to work in a challenging environment and under pressure.
• Ability to effectively communicate with all staff at all levels, clients and external vendors.
• Ability to anticipate project needs and work independently with minimal supervision.
• Strong organization skills with attentive detail and professional technical writing skills.
• Trained internal auditor.

About AECOM 

AECOM is proud to offer comprehensive benefits to meet the diverse needs of our employees. Depending on your employment status, AECOM benefits may include medical, dental, vision, life, AD&D, disability benefits, paid time off, leaves of absences, voluntary benefits, perks, flexible work options, well-being resources, employee assistance program, business travel insurance, service recognition awards, retirement savings plan, and employee stock purchase plan. 

AECOM is the global infrastructure leader, committed to delivering a better world. As a trusted professional services firm powered by deep technical abilities, we solve our clients’ complex challenges in water, environment, energy, transportation and buildings. Our teams partner with public- and private-sector clients to create innovative, sustainable and resilient solutions throughout the project lifecycle – from advisory, planning, design and engineering to program and construction management. AECOM is a Fortune 500 firm that had revenue of $16.1 billion in fiscal year 2024. Learn more at aecom.com. 

What makes AECOM a great place to work 

You will be part of a global team that champions your growth and career ambitions. Work on groundbreaking projects - both in your local community and on a global scale - that are transforming our industry and shaping the future. With cutting-edge technology and a network of experts, you’ll have the resources to make a real impact. Our award-winning training and development programs are designed to expand your technical expertise and leadership skills, helping you build the career you’ve always envisioned. Here, you’ll find a welcoming workplace built on respect, collaboration and community - where you have the freedom to grow in a world of opportunity. 

As an Equal Opportunity Employer, we believe in your potential and are here to help you achieve it. All your information will be kept confidential according to EEO guidelines.