Document Control Specialist

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There has never been a better time to be at AECOM. With accelerating infrastructure investment worldwide, our services are in great demand. We invite you to bring your bold ideas and big dreams and become part of a global team of over 50,000 planners, designers, engineers, scientists, digital innovators, program and construction managers and other professionals delivering projects that create a positive and tangible impact around the world.

We're one global team driven by our common purpose to deliver a better world. Join us.

Start here. Grow here.  

At AECOM, we are currently recruiting for a Document Control Specialist to join us at our Dublin office.

Here’s what you’ll do: 

Your day-to-day will include but not be limited to the following tasks and responsibilities;

The Document Controller will support the programme team by managing all aspects of document storage, sharing, and governance. They will coordinate programme documentation and act as the first point of contact for any documentation-related queries. Working as an integral member of the programme team, the role holder will help implement programme control tools, oversee the programme’s document management systems, and provide general administrative support to ensure smooth and effective programme delivery.

• Maintain and update the document register, request-for-information (RFI) register, action log, issue log, and other project control tools as required.

• Analyse, interpret, and summarise the status of project registers and logs to provide clear visibility of progress and outstanding items.

• Prepare and issue weekly status and overdue reports covering project documents, actions, issues, and other relevant project information.

• Ensure all documents are issued, received, and stored in accordance with the project’s document control procedures.

• Liaise with external document providers—such as consultants and contractors—to ensure their full compliance with the document control procedures established by the Contracting Entity.

• Maintain and enforce a robust and clearly structured project filing system.

• Proactively identify and recommend improvements to the document filing and management processes.

• Support the implementation of project Quality Assurance, Quality Control, and Health & Safety procedures by participating in internal and external audits.

Ready to push the limits of what’s possible? 

Here’s what we’re looking for: 

As the successful candidate, you will have experience working within our aviation markets along with having the following qualifications and experience:

Knowledge, Qualifications, Experience & Skills

• Experience in a similar role, ideally supporting multidisciplinary, large-scale projects.

• Fully proficient in Microsoft Word, Excel, PowerPoint, and experienced in managing databases.

We celebrate diversity, including neurodiversity, and believe it enriches our team. We welcome applications from all backgrounds and abilities. If you are an applicant with a disability that requires reasonable accommodation to complete the application process, please contact us at [email protected]

At AECOM, we value everyone's unique contributions and perspectives. If you meet some of the requirements above or have transferable skills you believe would benefit us, we would be delighted to hear from you!

About AECOM

AECOM is the world’s trusted infrastructure consulting firm, delivering professional services throughout the project lifecycle – from advisory, planning, design and engineering to program and construction management. On projects spanning transportation, buildings, water, new energy and the environment, our public- and private-sector clients trust us to solve their most complex challenges. Our teams are driven by a common purpose to deliver a better world through our unrivaled technical and digital expertise, a culture of equity, diversity and inclusion, and a commitment to environmental, social and governance priorities. AECOM is a Fortune 500 firm and its Professional Services business had revenue of $14.4 billion in fiscal year 2023. See how we are delivering sustainable legacies for generations to come at aecom.com and @AECOM.

Freedom to Grow in a World of Opportunity 

You will have the flexibility you need to do your best work with hybrid work options. Whether you’re working from an AECOM office, remote location or at a client site, you will be working in a dynamic environment where your integrity, entrepreneurial spirit and pioneering mindset are championed.

You will help us foster a safe and respectful workplace, where we invite everyone to bring their whole selves to work using their unique talents, backgrounds and expertise to create transformational outcomes for our clients.

AECOM provides a wide array of compensation, benefits and well-being programs to meet the diverse needs of our employees and their families. We’re the world’s trusted global infrastructure firm, and we’re in this together – your growth and success are ours too.

Join us, and you’ll get all the benefits of being a part of a global, publicly traded firm – access to industry-leading technology and thinking and transformational work with big impact and work flexibility. As an Equal Opportunity Employer, we believe in each person’s potential, and we’ll help you reach yours.

We are a Disability Confident Employer and will offer an interview to applicants who have a disability or long-term condition, who meet the minimum/essential criteria for the role. Please let us know using this email address [email protected]  if you would like to apply through the Disability Confident Interview Scheme.

All your information will be kept confidential according to EEO guidelines.