The Role
Manage and maintain document control systems for interior fit-out projects: register, track, distribute, and archive drawings, submittals, RFIs, approvals, O&M manuals and handover documents. Coordinate submissions with consultants, clients, subcontractors and suppliers, ensure latest approved documents are available, support audits and ensure compliance with ISO and company procedures.
Summary Generated by Built In
Job Summary:
RequirementsDiploma or Bachelor's Degree in Business Administration, Engineering, Construction Management, or related field.
Minimum 3–6 years of experience as a Document Controller in construction or interior fit-out projects.
UAE/GCC experience preferred.
Strong knowledge of construction and fit-out project documentation processes is mandatory.
Experience managing drawings, submittal, RFIs, approvals, and transmittals.
Proficiency in Microsoft Office (Excel, Word, Outlook).
Experience with document management systems such as Aconex, BIM 360, SharePoint, or EDMS platforms.
Benefits
The Document Controller – Interior Fit-Out is responsible for managing and maintaining all project-related documentation, ensuring accurate recording, distribution, tracking, and archiving of drawings, technical submissions, approvals, correspondence, and project records. The role ensures smooth document flow between project teams, consultants, clients, subcontractors, and suppliers while maintaining compliance with company and project procedures.
- Manage and maintain project document control systems for interior fit-out projects.
- Receive, register, distribute, and track all incoming and outgoing project documents.
- Maintain document registers, transmittals, drawing logs, and approval trackers.
- Control and issue drawings, shop drawings, material submittal, RFIs, method statements, and technical documents.
- Ensure the latest approved drawings and documents are available to project teams.
- Coordinate with consultants, clients, subcontractors, suppliers, and internal departments for document submissions and approvals.
- Monitor document status and follow up on pending approvals and comments.
- Maintain proper filing systems (digital and hard copy) for project records.
- Upload and manage documents through platforms such as Aconex, BIM 360, SharePoint, or similar systems.
- Prepare project reports related to document status, submissions, and approvals.
- Ensure compliance with document control procedures and ISO quality standards.
- Assist project teams during audits, inspections, and project handover by providing required documentation.
- Maintain records of as-built drawings, operation & maintenance (O&M) manuals, warranties, and handover documents.
- Ensure confidentiality and proper handling of project information.
Requirements
Benefits
As per industry norms
Skills Required
- Diploma or Bachelor's Degree in Business Administration, Engineering, Construction Management, or related field.
- Minimum 3-6 years of experience as a Document Controller in construction or interior fit-out projects.
- UAE/GCC experience preferred.
- Strong knowledge of construction and fit-out project documentation processes.
- Experience managing drawings, submittals, RFIs, approvals, and transmittals.
- Proficiency in Microsoft Office (Excel, Word, Outlook).
- Experience with document management systems such as Aconex, BIM 360, SharePoint, or EDMS platforms.
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The Company
What We Do
Juma Al Majid Holding Group is an Emirati business conglomerate headquartered in Dubai, UAE, operating across numerous business categories since 1950.
