Docketing Supervisor

Department: Intellectual Property

About Us:

Ballard Spahr is a renowned national law firm with more than 750 lawyers and more than 750 business professionals and paralegals across 18 offices in the United States.  A career at Ballard Spahr offers a diverse group of mentors, colleagues, and friends, and strong leadership that provides support and encouragement for career growth.

This position provides support to fee earners in the IP and Litigation and other Departments who engage in trademark prosecution work.  The perfect candidate shall possess a mastery of technical and administrative skills, assume responsibility with minimal supervision, exercise initiative and judgment to make decisions within the scope of their assigned authority, work individually and as part of a team, and practice collaboration with firm employees in all offices. This position is a remote position. 

Why Join Us?

• Innovative Work Environment: Become part of a forward-thinking firm that enjoys substantial support and visibility from the firm’s executive leadership.

• Professional Development: Take advantage of continuous learning opportunities and avenues for career growth.

• Diversity, Equity, and Inclusion: Join a Business Resource Group and share cultural, experiential, or job-related interests, experiences, and/or backgrounds.

• Impactful Contributions: Play a pivotal role in developing industry-leading solutions that make a significant difference in legal practice and client service.

Your Role:

As a Docketing Supervisor, within our Intellectual Property department, your responsibilities include but are not limited to:

• Assists Docketing Manager in the oversight and project assignment for docketing team members.  Oversees implementation of changes or improvements in docketing policy and process

• Responds to inquiries from clients, attorneys, paralegals, and legal administrative assistants relating to docket and deadline issues in a timely fashion. Responsible for delegation and oversight of any resulting projects/assistance to be completed by the docketing team as a result of such inquiries.  When needed, prepares communication to the practice team to deliver results or outcomes.  Works with attorneys, paralegals and legal administrative assistants to ensure that trademark matters are addressed in a timely and efficient fashion.

• Maintains docketing databases for all domestic and foreign trademark prosecution and dispute matters including accurately entering, monitoring and clearing deadlines in a timely manner as well as scanning and attaching relevant trademark images and documents. Accurate Docketing in two systems is required.

• Consults with paralegals and attorneys with any questions if instructions or documents are unclear prior to data entry into the docketing database.

What We’re Looking For:

• Growth Mindset: Self-motivated with a passion for continuous learning and problem-solving.

• Communication: Strong verbal and written communication abilities.

• Detail-Oriented: Keen attention to detail with the ability to manage multiple priorities and deadlines independently.

• Client Service: Anticipates and actively responds to needs of internal and external clients.

• Professionalism: Supports firm mission, vision and values, and demonstrates a commitment to the firm and firm policies.

Required Experience:

High school diploma or equivalent, college or business school certificate a plus.  Five years of recent trademark docketing experience with a minimum of three years of supervisory experience working in a law firm or corporate legal department.  Working knowledge of Trademark docketing procedures.  Experience with U.S. and foreign trademark filings.  Regular and predicable attendance is a core requirement of this position and the ability to work beyond the standard scheduled hours, as needed.

Ballard Spahr offers an excellent benefits package that includes medical, fertility benefits, travel and lodging expenses, prescription drug, dental, and vision coverage; life insurance, short and long-term disability; 401(k) retirement savings plan with a firm contribution and match; and a generous paid time off program.  Additional benefits provided are health care and dependent care flexible spending accounts, and a health savings account; paid parental leave, firm subsidized emergency child and elder care services; family and medical leave; employee assistance program; and a pre-tax transportation program.  The salary range for this position is from $90,000 - $95,000 depending upon experience and location.

Ready to Grow with Us?

If you are ready to play a vital role in the Firm’s success, we encourage you to apply and be a part of our commitment to excellence.

At Ballard Spahr, we believe that our skills, perspectives, and backgrounds drive innovation and excellence, while our unique culture fosters collaboration and success. Our culture of thriving together forms the cornerstone of how we deliver exceptional service and position our firm for a strong future. We welcome and encourage applicants from all backgrounds to apply.

Ballard Spahr is an equal opportunity employer. We offer equal consideration to all qualified applicants, regardless of race, ethnicity, religion, age, national origin, handicap or disability, citizenship, sex, pregnancy, childbirth or related medical condition, sexual orientation, gender identity and expression, transgender status, sex stereotyping, genetic information, ancestry, veteran status or any other category protected by applicable law.

The firm is not accepting resumes from search firms for this position.