Docketing Specialist
(Irvine, Full-time, Hybrid)
Fisher Phillips, a premier international labor and employment law firm, is seeking a highly detail-oriented Docketing Specialist with advanced expertise in Milana to join our Irvine office. This role is responsible for managing all aspects of court and litigation docketing, ensuring critical deadlines are accurately calculated and tracked according to court rules and procedures. The ideal candidate will work effectively in a high-volume, fast-paced environment supporting attorneys and staff across multiple offices nationwide, while based in the Irvine office and following a hybrid schedule of two days in-office per week.
Key Responsibilities:
- Enter, maintain, and monitor all court and administrative deadlines using Milana.
- Analyze court documents (e.g., complaints, summons, motions, notices) to accurately calculate and calendar all applicable deadlines.
- Maintain court calendars and ensure attorneys and staff receive timely reminders and reports.
- Perform regular audits of docket entries to ensure accuracy and compliance with jurisdictional rules.
- Stay current on court rule changes at federal, state, and local levels; update rules databases in Milana as needed.
- Liaise with attorneys, legal assistants, and litigation teams to ensure appropriate docketing procedures are followed.
- Assist with subpoena and deposition tracking, hearing schedules, and other litigation-related events.
- Identify ambiguous, conflicting, or high-risk deadline issues and escalate promptly to attorneys, legal secretary, or appropriate case teams.
Qualifications:
- Minimum 5+ years of docketing experience in a law firm or corporate legal department.
- Expert-level knowledge of Aderant Milana required.
- Strong knowledge of federal and state civil litigation procedures, court rules, and deadline calculations.
- Strong organizational skills and attention to detail.
- Ability to prioritize tasks and meet deadlines in a remote, multi-office environment.
- Excellent communication skills, both written and verbal.
- Proficiency with Microsoft Office, including Outlook, Excel, and Word.
- Familiarity with electronic filing systems (e.g., CM/ECF, PACER) a plus.
- Sound judgment in interpreting procedural rules and escalating deadline questions when appropriate.
Education:
- Associate or bachelor’s degree or commensurate experience.
Qualified applications with arrest or conviction records will be considered for employment in accordance with both the Fair Chance Ordinance (FCO) and the California Fair Chance Act (FCA).
The hourly range for this position upon hire is $42.20 - $52.75. Actual pay within this range will depend on job-related factors, including location, relevant experience, skills, qualifications, internal equity, and other factors permitted by law.
Why Join Us
At Fisher Phillips, we recognize that exceptional talent is the foundation of our success, enabling us to deliver outstanding service to both our internal and external clients. Joining our team means collaborating in a professional yet dynamic environment that leverages cutting-edge technology. Our leadership is committed to fostering your professional growth and providing opportunities to challenge yourself in meaningful ways.
We believe in rewarding talent with more than just a competitive salary. Our comprehensive benefits package includes health, dental, and vision insurance, a 401(k) with profit sharing, 15 days of paid time off (which includes sick leave if applicable according to state law) and 10 paid holidays per benefit year.
Your well-being is our priority. We offer 24/7 telehealth services, a variety of wellness programs, and additional optional benefits designed to support your unique lifestyle. At Fisher Phillips, you’ll find a workplace that values your health, happiness, and continued professional development. To learn more about our firm, visit us at www.fisherphillips.com.
Equal Opportunity Employer
Fisher Phillips is committed to providing equal employment opportunities to all employees and applicants, regardless of race, ethnicity, religion, sex (including related medical conditions), gender, sexual orientation, national origin, citizenship status, veteran status, marital status, pregnancy, age, disability, or any other protected status, in compliance with all applicable laws.
The statements in this position description are not necessarily all-inclusive. Additional duties and responsibilities may be assigned, and requirements may vary from time to time.
Relocation costs are not covered. We are only accepting direct applicants; third-party recruiters or agencies will not be considered. No phone inquiries, please.
Skills Required
- 5+ years of docketing experience in a law firm or corporate legal department.
- Expert-level knowledge of Aderant Milana.
- Strong knowledge of federal and state civil litigation procedures, court rules, and deadline calculations.
- Strong organizational skills and attention to detail.
- Ability to prioritize tasks and meet deadlines in a remote, multi-office environment.
- Excellent written and verbal communication skills.
- Proficiency with Microsoft Office, including Outlook, Excel, and Word.
- Familiarity with electronic filing systems (e.g., CM/ECF, PACER).
- Sound judgment in interpreting procedural rules and escalating deadline questions when appropriate.
- Associate or bachelor's degree or commensurate experience.
What We Do
The attorneys at Fisher Phillips are committed to providing value to our clients. We do one thing - represent employers in labor and employment matters. Our clients know their legal problems will be treated as business problems and that we strive to help them avoid legal problems. We believe the lawsuit that’s never filed is a better win for a client than a costly defense verdict. Although skilled and tenacious advocates, our attorneys recognize that the most aggressive and expensive approach may not always be the best solution to a client's problem. We seek to identify the client's primary business objective, design a solution to fit the objective, and implement that solution in the most efficient manner possible. By performing compliance audits, providing the right policies, procedures and training, and offering thoughtful advice and counsel, we assist clients in preventing employee claims and lawsuits, government investigations, and union organizing activity. We’re in the client service business and know that many labor and employment problems arise without much warning and require an immediate response. We meet deadlines and provide plenty of advance time where client review of documents is needed. And we communicate with our clients in plain English. Founded in Atlanta, we're national with 37 offices and more than 500 attorneys. Our attorneys practice before state and federal courts and administrative agencies in virtually every state.
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