Director, Proposal Manager

Department: Commercial Operations

Reports To: VP of Commercial Operations

Job type: Full Time, Exempt

Who We Are

Impiricus is the first and only AI-powered HCP Engagement Engine. Founded by a practicing physician and a senior pharmaceutical executive, Impiricus was created to cut through the noise and put physician care delivery at the forefront. With our unique frontline access to HCPs, their insights, and clinical expertise, we are committed to providing life science companies with innovative channels and AI technology needed to deliver clear, reliable, and evidence-based resources into the hands of HCPs. Guided by a board of trusted physician advisors, we ensure every message leads to better patient care. Welcome to the future of ethical physician and pharma collaboration!

Job Summary

The primary responsibility of the Director, Proposal Manager is the management of competitive proposals for prospective clients. This position requires a commanding knowledge of the healthcare/pharma  industry and exceptional writing skills combined with the ability to multi-task on multiple pursuits. Furthermore, the candidate should have exceptional project management skills, a keen attention to detail, a commitment to producing high quality deliverables, and the ability to handle multiple projects independently.

Duties/ Responsibilities: 

• Lead kick-off meetings with sales teams to establish understanding of RFP requirements, contents and proposal schedule.
• Meet proposal deadlines by establishing priorities and target dates for information gathering, writing, review, and approval.
• Coordinate requirements and response with key contributors and subject matter experts, setting up meetings where appropriate and assigning accountability and ownership.
• Maintain quality results by using templates; following proposal-writing standards including readability, consistency, and tone; maintaining proposal support databases.
• Improve proposal-writing results by evaluating and re-designing processes, approach, coordination, and updating boilerplate with latest solutions and responses.
• Respond to, manage, and format security and technical questionnaires, ensuring accuracy, consistency, and alignment with company standards
• Turn complex information into easy-to-understand, persuasive, and on-brand responses
• Manage Statements of Work (SOWs) from initial creation in collaboration with Sales, through internal review and approval processes, to final submission and secure storage of the executed contract.

Experience:

• Minimum of a Bachelor's degree programs in technical communication, journalism, communications, English or a related field are desired. A background in computer pharma IT / healthcare IT is highly desirable.
• 10+ years of experience in proposal management, preferably in healthcare or pharma.
• Expertise in Microsoft Office Suite, Google Platform, Adobe Acrobat Professional, and RFP/RFI portals.
• Demonstrates expert-level PowerPoint skills, with the ability to create and edit slides for RFPs and executive presentations
• Strong project management skills, with a track record of delivering high-impact proposals on tight deadlines.
• Self-starter with a proven track record of flawless project management.

Benefits:

Impiricus focuses on taking care of our teammates’ professional and personal growth and well-being.

• Full support and career-development opportunities to expand your skills, enhance your expertise, and maximize your potential along your career journey;
• A diverse and inclusive community of belonging, where teammates are empowered to bring ideas to the table and act;
• Generous Total Rewards Plan including comprehensive healthcare (health, dental, vision), life insurance, unlimited PTO, and 401K matching.

Impiricus provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.