Job Description:
The Director of Proposal Management is responsible for leading, planning, scheduling, and overseeing the timely development and delivery of high-quality responses to federal business opportunities, from pre-RFP to post-submission activities, in a fast-paced environment. Additionally, the Senior Proposal Manager serves as a corporate subject matter expert on the Shipley proposal process. The ideal candidate is a thought leader, able to see the big picture without overlooking the details, fosters a positive and responsive team environment, and can quickly adjust to dynamic proposal development schedules and requirements.
Job Responsibilities:
- Manage the successful development of compliant, competitive, cogent, and compelling proposals through effective collaboration across teams that include internal staff, corporate partners, consultants, and supporting vendors.
- Apply experience and best practices in proposal team management to ensure the timely delivery of proposal submissions that are fully compliant with solicitation instructions.
- Support the VP of Proposal Operations in the development and delivery of training materials for Business Development and other staff to continuously improve our corporate proposal operations.
- Lead and analyze RFI, RFQ, RFPs and other bid documents for requirements.
- Develop the proposal schedule, outline, compliance matrix, and Proposal Development Plan.
- Establish and maintain the SharePoint collaboration site for each proposal.
- Work with the proposal team and Capture Manager to determine author assignments and integrate win strategy, themes, and discriminators into proposal.
- Provide insight, leadership, and work guidance to authors on all proposal content.
- Take ownership of the quality of the proposal for color reviews and final delivery by performing rigorous quality assurance checks on draft and final documents.
- Prepare and lead efficient Proposal Kickoff meetings and daily status calls, ensuring activities adhere to the Proposal Development Plan.
- Conduct activities required to successfully perform color reviews and debrief to authors.
- Manage the development of oral presentations, discussions, and proposal revisions.
- Ensure the high-quality content and appearance of final proposal deliverables.
- Conduct and document proposal lessons learned and implement actions to improve process efficiency.
- Coordinate and support the production, reproduction, binding, and packaging in finalizing the proposal submission and response processes.
Minimum Qualifications:
- Bachelor's degree in business or communications field, or equivalent professional experience.
- Understanding of managing and writing proposals using the Shipley processes and standards.
- Minimum 6 years proven successful experience managing proposal teams and leading them efficiently in a dynamic, fast-paced environment on moderate- to high-complexity federal opportunities.
- Ability to use standard English writing styles to write proposal sections; this includes information research and synthesis from multiple sources (subject matter experts, previous proposals) into a cohesive, easy-to-read, and persuasive final product.
- High proficiency in the MS Office Suite (Outlook, Word, Excel, PowerPoint, Project), Adobe Acrobat, and SharePoint.
Additional Qualifications:
- Ability to work on multiple concurrent projects.
- Ability to adapt to various people and working styles under tight deadlines.
- Ability to work beyond regular schedule hours.
- Possess excellent leadership, communication, prioritization, and organizational skills.
- Editing skills; excellent knowledge of grammar and punctuation.
- Experience interviewing subject matter experts to support the proposal writing process.
Desired Skills:
- A proven track record of managing and winning proposals within the federal market ranging from $25M to $100M-plus.
Clearance:
- Ability to acquire Secret/Top Secret clearance.
All your information will be kept confidential according to EEO guidelines.
Skills Required
- Bachelor's degree in business or communications or equivalent experience
- Understanding of managing and writing proposals using Shipley processes and standards
- Minimum 6 years managing proposal teams on moderate- to high-complexity federal opportunities
- Ability to write proposal sections using standard English, including research and synthesis from multiple sources
- High proficiency in MS Outlook, Word, Excel, PowerPoint, Project
- Proficiency with Adobe Acrobat
- Proficiency with SharePoint and establishing proposal collaboration sites
- Ability to acquire Secret/Top Secret security clearance
- Ability to work on multiple concurrent projects
- Ability to adapt to various people and working styles under tight deadlines
- Willingness to work beyond regular schedule hours
- Strong leadership, communication, prioritization, and organizational skills
- Editing skills with excellent knowledge of grammar and punctuation
- Experience interviewing subject matter experts to support proposal writing
- Proven track record managing and winning federal proposals ($25M to $100M+ preferred)
What We Do
Business Integra Technology Solutions, Inc. (“BI”), is an award-winning IT government contracting company headquartered in Bethesda, MD with offices worldwide. It ranks on the Inc. 500 list and was recognized by Washington Technology as one of the fastest-growing IT companies in the area. BI is a certified woman-owned business and a certified Minority Business Enterprise (MBE) ranked as CMMI Level 5 for Services and CMMI Level 5 for Development. Our portfolio of certifications also includes AS9100D for the development of aerospace hardware; ISO 9001:2015 (Quality Management Systems); ISO 20000:2011 (IT Service Management Systems); and ISO 27001:2013 (Information Security Management Systems). Expertise: Our core IT competency areas include program and project management, Agile software development, cybersecurity, ICAM, cloud computing, and IT operations and maintenance. We have a special scientific and aeronautic engineering division that supports NASA – including the Hubble Telescope and the International Space Station – and a special mission support division that services many clients including the Department of State and NATO. Our cybersecurity team is on the cutting edge of threat intelligence, tailored threat hunting, penetration testing, and perimeter protection. BI has full competency in integrated security (physical, logical, and cyber) and serves many American facilities OCONUS. Clients: We have supported numerous federal civilian agencies including the Department of State (DOS), the Federal Aviation Administration (FAA), the Department of Labor (DOL), and the Internal Revenue Service (IRS). Our military clients include the Army, the Navy, and the Marines. We also perform work for commercial clients, non-profits, and academic institutions such as M.I.T. We don’t just land contracts: we win re-competes because of the high quality of our work. We’re known by the company we keep.
