Director, Meetings and Events (Remote)

Why join Nextech?

We are a leader in specialty healthcare technology solutions, headquartered in Tampa, FL.

We are an ever-growing team, guided by our iCREATE values of Integrity, Collaboration, Respect, Empowerment, Accountability, Trust, and Excellence. We hold these values in high regard and are driven to succeed in all we do.

We’re committed to hiring and retaining talent, which is why we invest in our employees through competitive pay, a generous bonus structure, great healthcare, a comprehensive wellness program, and many other benefits.

If you are a software engineer, finance or accounting professional, customer support specialist, or a business development expert with a passion for healthcare technology (just to name a few), we want to hear from you.

We are an equal opportunity employer with a commitment to diversity. All individuals, regardless of personal characteristics are encouraged to apply. If you are a candidate in need of assistance or an accommodation in the application process, please contact [email protected].

Job Summary:

The Director of Meetings and Events is responsible for managing and maintaining the systems and processes required to support Nextech’s event planning, execution, and reporting. This includes overseeing key events such as the annual EDGE users’ event, national sales meetings, the president’s club trip, and annual tradeshow schedule of over 100 events.

The Director of Meetings and Events will work directly with members of Nextech’s executive management team, marketing and sales organizations, as well as outside vendors to ensure Nextech’s strategic, marketing and sales objectives are supported through tradeshows and other events the company participates in or produces. They will also provide direct supervision and direction to the events manager in the management of the company’s annual tradeshow schedule and other events as required.

Essential Functions

• Lead Event Strategy & Execution: Act as the company’s meeting and events lead ensuring that Nextech’s event participation and execution are in alignment with the organization’s strategies and objectives.
• Event Planning and Contracting: Lead site selection, vendor contracting, and cross-functional planning for key events such as the EDGE users conference and national sales meetings.
• Tradeshow and Booth Management: Direct the management, maintenance and fulfillment of Nextech’s booth properties and tradeshow schedule with outside vendor partners to support the requirements, goals and objectives for all events.
• Lead and Promotion Management: Create consistent processes to effectively promote Nextech’s presence at tradeshows and events including lead collection and management, pre-promotional and follow-up activities.
• Budget Management: Develop and align event budgets with business goals, ensuring cost optimization and adherence to financial guidelines.
• Risk Management & Innovation: Implement contingency plans for events and continuously innovate event formats to enhance engagement.

Minimum Requirements

• Event Management: At least 5 years of proven experience in handling corporate meetings and tradeshows, demonstrating strong leadership in large-scale events.
• Multitasking & Team Collaboration: Exceptional ability to juggle multiple priorities in tight schedules, with a proactive team-oriented approach.
• Vendor Relations & RFP Expertise: Skilled in developing RFPs, negotiating contracts, and overseeing event vendors with efficiency.
• Innovative Mindset: A creative approach to enhancing Nextech’s event presence and strategies.
• Tech Proficiency: Solid knowledge of event registration systems and tradeshow technologies.
• Strong Communication: Effective oral, written, and interpersonal communication skills, capable of delivering actionable insights to stakeholders.

Preferred Qualifications

• Hands-on experience with event technology and integration with Salesforce and Hubspot
• Experience in negotiating, planning and directing software users conferences and tradeshows +1000 people
• Experience in managing tradeshow schedule and fulfillment center for +100 event tradeshow schedule

Working Environment/Physical Demands

• Working Environment:
• Remote
• Long-distance or air travel as needed. (Not to exceed 20%)
•  Physical Demands:
• Activities require a significant amount of work in front of a computer monitor.

Total Rewards

• Generous annual bonus opportunity
• 401(k) with Employer Match
• Flexible Time Off: take time off when you need it without worrying about available hours
• 10 paid holidays + 1 floating holiday
• Volunteer Time Off
• Insurance: Choice of Medical, Dental, and Vision plans
• Health Savings Account with employer match
• Flexible Spending Account
• 100% Company-Paid Parental leave
• 100% Company-Paid Life Insurance and Short/Long Term Disability Insurance
• iCREATE Employee Recognition Program
• Wellness Program including discounts on medical premiums
• Employee Assistance Program with free counseling sessions available
• Corporate Discounts on Retail, Travel, and Entertainment
• Pet Insurance options