Application Instructions
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Number of Positions: 1Position Overview
We are looking for an energetic, articulate, self-directed, and organized Grants, Operations and Compliance Manager to support key operations of the Advancement Department at City Year Jacksonville. This position will assist in the annual procurement and administration of local, state, and federal grants and related compliance projects to support the mission and strategic plans of this rapidly growing City Year site. Through purposeful, meaningful projects and tasks, the Grants, Operations and Compliance Manager will gain essential professional skills and deepen his/her understanding of grants management functions in the non-profit sector.Job Description
We are looking for an energetic, articulate, self-directed, and organized Grants, Operations and Compliance Manager to support key operations of the Advancement Department at City Year Jacksonville. This position will assist in the annual procurement and administration of local, state, and federal grants and related compliance projects to support the mission and strategic plans of this rapidly growing City Year site. Through purposeful, meaningful projects and tasks, the Grants, Operations and Compliance Manager will gain essential professional skills and deepen his/her understanding of grants management functions in the non-profit sector.
Manage the end-to-end grant application process, including reviewing grant guidelines, preparing and submitting applications, and tracking progress and outcomes.
Coordinate with program staff to gather the necessary information for grant proposals, ensuring alignment with program goals and objectives.
Collaborate with finance and accounting teams to develop budgets and financial reports for grant applications and reporting requirements.
Maintain an organized and up-to-date grants calendar, tracking deadlines, reporting requirements, and deliverables.
Monitor grant funds and expenditures, ensuring compliance with funding guidelines and regulations.
Prepare and submit timely and accurate grant reports, including progress reports, financial reports, and final reports.
Serve as the primary point of contact for grant-related inquiries from funders, applicants, and internal staff.
Stay updated on grant funding opportunities, research potential funding sources, and identify new grant prospects to support programmatic initiatives.
Assist in the evaluation and improvement of grant processes, providing recommendations for increased efficiency and effectiveness.
Collaborate with cross-functional teams to align grant activities with organizational goals and strategies.
Conduct on-site compliance monitoring visits at partner schools
Support annual AmeriCorps state contract management as needed
Support site initiatives including major events and AmeriCorps member trainings
This position will be accountable to the Managing Director of Advancement and will have the opportunity to work with highly talented, motivated, and passionate staff members.
Qualifications:
Bachelor’s degree in Business Administration, Finance, Public Administration, or a related field
Certified Grants Management Specialist (CGMS) certification
Experience with grant management software and databases
Knowledge of federal, state, and local grant regulations
Strong analytical and problem-solving skills
Excellent written and verbal communication skills
Ability to work independently and manage multiple projects simultaneously
Proven track record of successfully managing large grants
Experience in nonprofit or public sector grant management
Detail-oriented with strong organizational skills
Bachelor's degree in a related field (e.g., nonprofit management, public administration, business administration).
Proven experience in grant administration, preferably in a nonprofit or public sector organization.
Strong knowledge of grant application processes, guidelines, and reporting requirements.
Exceptional organizational and project management skills, with the ability to manage multiple priorities and meet deadlines.
Excellent written and verbal communication skills, with the ability to create compelling grant narratives and reports.
High attention to detail, ensuring accuracy and compliance in all grant-related activities.
Proficient in using grant management systems and Microsoft Office Suite (Word, Excel, PowerPoint).
Ability to work independently and collaboratively in a team environment, fostering positive relationships with stakeholders.
Strong analytical skills, with the ability to analyze financial information and budgets.
Knowledge of fundraising principles and strategies is a plus.
Benefits
Full-time employees will be eligible for all benefits including vacation, sick days and organization holidays. You may participate in all benefit programs that City Year establishes and makes available to eligible employees, under (and subject to all provisions of) the plan documents that govern those programs. Currently, City Year offers medical, dental, vision, life, accidental death and dismemberment and disability coverage, Flexible Spending Accounts (FSA), and other benefits including 401(k) plan(s) pursuant to the terms and conditions of company policy and the 401(k) plan document. For more information, click here.
Employment at City Year is at-will.
City Year does not sponsor work authorization visas.
What We Do
City Year helps students and schools succeed, while preparing the next generation of civically engaged leaders who can work across lines of difference. Diverse teams of City Year AmeriCorps members provide support to students, classrooms and the whole school. Schools that partner with City Year are up to two to three times more likely to improve in English and math assessments, and the more time students spend with AmeriCorps members, the more they improve on social, emotional and academic skills— skills that help students thrive in school and contribute to their community. A proud member of the AmeriCorps national service network, City Year is supported by AmeriCorps, local school districts and private philanthropy. City Year partners with public schools in 29 communities across the U.S. and through international affiliates in the U.K. and South Africa.
