Director Finance and Administration

Position: Director Finance and Administration

Date Revised: June 30, 2026

Reports to: Pastor

Location: St. Philip the Apostle Catholic Church

5201 Cross Timbers Road

Flower Mound, TX 75022

www.fwdioc.org

The principal duty of all employees is to assist in the mission of the Church in the Diocese of Fort Worth. This job description is not designed to cover or contain a comprehensive listing of all activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice.

General Position Summary:

The Director Finance and Administration is accountable for the full range of parish administrative functions for the efficient and effective day-to-day operations management of the parish. Execute the vision the of Pastor and serves the needs of the parish through leadership styles and professional actions that comply with law and conform to Diocesan policies and procedures. 

Principal Accountabilities:

General Administration and Finance

• Prepare, manage, and implement the operating administrative budget according to Diocesan and Parish policies and timelines:
  • Responsible for creating and submitting annual budget submissions in accordance with promulgated deadlines.
  • Prepares and delivers monthly budget and variance reports to the Pastor and Finance Council.
  • Guides employees and ministries through the budget preparation process.
  • Presents new and/or updated budgets to the Pastor and Finance Council.
• Ensures budget compliance for all department heads.
• Directs the preparation and delivery of monthly departmental budget and variance reports to the Pastor.
• Annual asset inventory reviews; for the reporting of net assets.
• Demonstrates dynamic problem-solving skills through adaptable and flexible leadership. Clarifies supervisors’ and directives, supervises and manages logistics, and clearly communicates resulting needs and barriers to success in a timely, professional manner.
• Communicates and cooperates with other parish and diocesan organizations.
• Foster mutually responsive relationships with parish staff and the parish community at large.
• Mitigates conflicts quickly and works with the Pastor to implement viable solutions.
• Works both independently and on teams on special non-recurring and ongoing projects as assigned.
• Ensure that within all parish departments, vendor applications comply with diocesan vendor requirements 
• Train parish department leaders on the proper vetting, management, and documentation of vendors and contractors.
• Accountable for overseeing staff responsible for 
  • Accurate posting and reporting of donations at the parishioner and church level. 
  • Overseeing all collection activities
  • Management and maintenance of the parish database 
  • Management of e-giving platforms
• Learns from mistakes, demonstrates good judgement, and chooses effective leadership styles which foster camaraderie, respect, accountability, discipline, discipleship, healthy conflict management, and a can-do spirit in accordance with the Catholic faith. 
• Other duties as assigned.

Columbarium Governance

• Accountable for all columbarium rules and regulations
• Oversee the expansion of the columbarium and develop expansion proposals as needed
• Manage the sale of niches
• Oversee fund management
• Ensure proper record retention and maintenance

Development, Stewardship and Outreach Accountability 

• Supervisor of the Director of Development, Stewardship and Community Engagement

Facilities Management Accountability

• Supervisor of the Facilities Manager. 

Human Resources (HR) and Payroll

• Responsible for maintaining a thorough and accurate knowledge of the Employee Handbook.
• Responsible for maintaining personal familiarity and proficiency with all expected HR functions for this position (dictated by the diocese).
• Responsible for the proper storage and management (physical and electronic) of all personnel files.
• Oversee the performance evaluation process:
  • Conduct annual performance evaluations for all direct reports.
  • Ensures the satisfactory completion of annual performance evaluations for all employees.
  • Trains supervisors in the proper execution of performance evaluations.
  • Maintains a record of all performance evaluations in personnel files.
• Help directors and managers in creating, reviewing, and updating all job descriptions:
  • Ensure that every employee has a current, signed job description in their personnel file.
  • Ensure job descriptions are reviewed annually.
  • Coordinates with the diocesan HR department and hiring manager in crafting and posting job descriptions for all new positions the parish seeks to fill.
• Responsible for the timely and accurate completion of administrative deliverables to the diocese (new hire/onboarding forms, status change forms, termination forms, timecard approvals, etc.).
• Manages conflict and assists employees in finding HR-related resources.
• Coordinates the disciplinary process.
• Assists the Pastor in determining staffing needs.

Record Retention and Responsibilities:

• Oversee the proper storage and disposal of confidential information and personally identifiable information (PII) in accordance with policy and law.
• Securely maintains a current work process binder for each major area of responsibility.
• Secure and orderly storage of HR, volunteer, vendor, contractor, and contract records.
• Collection and presentation of applicable records in the event of an audit.
• Securely maintains an inventory of correspondence, especially if related to legal matters, requests, and policy or procedural changes.

Supervision Given and/or Received:

• Senior position: Following strategic alignment with the pastor, it is anticipated that the employee is largely self-sufficient and accountable for most decisions necessary. It is further expected employee will demonstrate the proper insight to share details and obtain approval from the pastor as necessary.
• Managerial accountability for direct and indirect employees

Internal Contacts:

• Diocese Pastors, Priests, Business Managers, and employees.

External Contacts:

• Financial Council
• All parishioners or potential parishioners
• High-value prospective donors
• Vendors
• Diocesan contacts (Human Resources, Accounting, Advancement Foundation Staff, CFO) 

Working Conditions and/or Physical Requirements:

This position works in a typical office environment but is subject to stress due to the evolving and quickly expanding needs of the Diocese, tight deadlines and moderate workloads.

• This role routinely uses standard office equipment, including calculators, computers, phones, photocopiers, filing cabinets and scanners.
• Ability to sit and perform computer work for lengthy periods of time.
• Able to access and maintain centralized departmental files. Involves extending arms and reaching files stored in multiple levels on shelves and climbing up a stepladder to access files.
• Ability to accept work interruptions while remaining focused on duties.
• Data entry via a computer keyboard which requires hand and wrist movements.
• Ability to lift up to 35 pounds without assistance and up to 60 pounds with assistance.
• Some night, weekend, and holiday hours are required.

Travel Requirements:

Infrequent travel, by car, may be required to Diocese Parishes and/or schools

Education and Experience:

• Practicing Catholic in Good Standing with the Catholic Church
• Active parishioner at St. Philip the Apostle Catholic Church, Flower Mound, TX
• Thorough knowledge of accounting and finance principles is typically acquired through an Accounting, Finance or Management degree and a minimum of 10 years of progressive management experience.
• Comprehensive scope of position, coupled with the extent of interaction with internal and external stakeholders, requires strategic thinking, effective prioritization, an appreciation of a day in the life of stakeholders, typically acquired through a minimum of 10 years of managerial experience, including executive management exposure.
• Successful completion of the Diocesan Safe Environment process.
• Knowledge of human resource practices to support ongoing personnel needs is typically acquired through a business degree with emphasis on human resources, or a minimum of 5 years of managerial experience with involvement in hiring, performance rating, disciplinary action, and benefits coaching.

Knowledge and Skills:

• Strategic Planning capability; ability to drive strategy
• Experienced in Organizational and Process Design
• Accounting & Finance knowledge and experience
• Ability to rapidly adapt to new software applications
• Demonstrated ability to listen empathetically, make peace, and de-escalate.
• Demonstrated history of good judgement.
• Demonstrated aptitude for adaptability and flexibility.
• Demonstrated professional written and verbal communication skills.
• Demonstrated analytical skills and the ability to multi-task.
• Ability to use various computer software programs; strong computer skills in Microsoft Office Suite.
• Ability to learn custom church software.
• Ability to meet deadlines and follow directives from the Pastor in a timely manner.
• Ability to receive, understand, retain, and complete verbal and written tasks.
• Ability to work independently as well as in teams.
• Ability to provide excellent customer service and work efficiently with staff, clergy, religious, and laity.
• Ability to honor and maintain confidentiality.
• Ability to work well with people from a diverse variety of audiences.
• Excellent organization, prioritization, and communication skills.
• Excellent time management skills.
• Willingness to learn and continue with personal and professional development.
• Bilingual (Spanish/ English) is a plus.
• Ability to present confidently to a large audience

FLSA Designation: Exempt, Full-time 40 hours/week. On Site.