Director of Budget Operations

Job Requisition:

JR101949 Director of Budget Operations (Open)

Job Posting Title:

Director of Budget Operations

Department:

CC00456 WM001 | WMUO | Budget & Financial Planning

Job Family:

Staff - Budget

Worker Sub-Type:

Regular (benefited)

Job Requisition Primary Location:

William & Mary

Primary Job Posting Location:

Posting Location - William & Mary

Job Description Summary:

Reporting directly to the Chief Budget Officer, the Director of Budget Operations directs the development of the University’s overall operating budget by directing the allocation, monitoring, and evaluation of the University’s internal budget to ensure adequate funds are available. Specific responsibilities include, but are not limited to:
• Overseeing the university’s operating budgets across all fund sources and related financial transactions totaling over $600,000,000 annually.
• Cooperatively drafting the William and Mary annual operating budget using advanced financial forecasting methodologies with the Chief Budget Officer.
• Work in conjunction with institutional leadership to evaluate and forecast potential tuition/fee and enrollment changes.
• Collaboratively draft the official William and Mary six-year plan with both the Chief Budget Officer and senior leadership throughout the institution.
• Brief the Chief Budget Officer and Provost on complex financial topics including proposed budget, financial forecasts, scenario analysis, and strategic planning.
• Monitor, track, and interpret state and federal executive/legislative actions to determine institutional fiscal impacts. Communicate these findings to executive leadership at William and Mary.
• Coordinate with data control on designing and maintaining the foundational data model/chart of account elements for William and Mary.
• Meet monthly with associate deans, CIO, directors, and Foundation CFOs to understand and quantify their resource needs each year for consideration in the annual budget, evaluate off-cycle budget requests, and complete financial reconciliations.
• Serving as a functional area leader and steering committee member for financial system transitions such as William & Mary’s Enterprise Resource Planning system upgrade to Workday.
• Monitor state appropriation and allotment and submit transfers and adjustments as needed.
• Writing and preparing resolutions for BOV action related to the Six-Year Plan, Operating Budget, tuition and fees, etc.
• Creating and compiling presentation materials for the Board of Visitors.
• Participate in institutional advisory committees on assorted strategic topics and provide detailed financial analysis as requested.
• Manage Master Service Agreements with 10 W&M Foundations and coordinate invoicing/payment.
• Developing state operating budget amendments for submission to the Governor and General Assembly consistent with the university’s six-year plan.
• Independently reviewing, revising, and approving, all operating transactions required to be entered into the Commonwealth’s Performance Budgeting System.
• Monitoring revenues and expenses for conformance to budget and developing recommendations for budget adjustments as appropriate.
• Coordinating detailed financial research and analysis as requested to support leadership.
• Maintaining data and creating reports from the university and state financial systems as needed.
• Providing fiscal assistance, guidance, and training to units as needs dictate, and in response to requests, prepare, submit, and approve budget
• Managing central budget office staff and division of workflow for 5 direct reports.

Job Description:

Required Qualifications:

• Master’s degree or an equivalent combination of education, experience, and training.
• Substantive professional experience and specialized expertise directly related to the position.
• Demonstrated experience developing and managing budgets for a large-scale organization including comprehensive knowledge of the principles and practices of program budget planning, formulation, evaluation, and budget execution.
• Strong analytical skills with the ability to analyze complex information and produce reports in a variety of formats.
• Ability to prepare comprehensive evaluations of budget requests and their justifications, and coordinate budget formulation with university priorities.
• Expertise in budgeting and advanced financial analysis.
• Proficiency using a variety of software applications, with demonstrated skills in using an automated financial system.
• Excellent interpersonal oral and written communication skills, with the ability to interface effectively with a variety of internal and external constituencies.
• Demonstrated business acumen, strong leadership and planning skills with the ability to manage a team and provide mentoring and skill development.

Conditions of Employment:

• This position may require working outside of normal business hours, including evenings, weekends, and holidays.
• Salary: Up to $150,000 commensurate with experience and internal alignment. 

Job Duties:

25% - Develop and Administer Budgets:

• Develop and administer the university’s annual operating budget both internally and externally as required by the Department of Planning and Budget.

• Collaboratively draft the official William and Mary six-year plan with both the AVP of Budget and Financial Planning and senior leadership throughout the institution.

• Calculate and determine annual fringe rate estimates for use in budget requests and financial forecasting.

• Evaluate legislative appropriations, along with any adjustments, and prepare the agency operating budget within legislated financial parameters.

• Calculate agency personal service costs consistent with BOV-approved salary increases as well as expected fringe benefit costs.

• Monitor the use of budgeted funds through analysis of variances between actual expenditures and the budget, along with continuing dialogue with operating managers regarding spending levels throughout the fiscal year.

• Work with DPB to coordinate the execution of W&M budget in accordance with state requirements.

• Initiate budget development and execution requests through the state’s performance budgeting system, and respond to ad hoc requests for information as needed.

• Review and approve budget transactions submitted from campus partners and budget office staff.

 

15% - Financial System Development and Leadership:

• Serving as a functional area leader and steering committee member for financial system transitions such as William & Mary’s Enterprise Resource Planning system upgrade to Workday.

• Designing and maintaining the foundational data model/chart of account elements for William and Mary.

• Create/modify/delete funds, organizations/cost centers, programs, accounts, activities, and indexes/designated data elements.

15% - Revenue and Expenditure Projections:

• Complete revenue and expenditure projections both internally, as directed by the AVP, and externally as directed by DPB and the State Council of Higher Education in Virginia (SCHEV).

• Manage year-end budget projections and monitor expenses to ensure that actual expenditures do not exceed the budget.

• Assist AVP with tuition and fee revenue projections and modeling current and future budget scenarios to support strategic planning needs.

• Serve coordinating role in developing state six-year operating budget plans.

 

10% - Consultative Advice and Training:

• Provide advice and guidance to Vice Presidents, Deans, their staff, and departmental budget managers in monitoring budgets.

• Provide fiscal assistance and approve budget submissions and requests.

• Complete regular financial reconciliations and allocations of revenue.

• Sit on institutional advisory committees on assorted topics such as expanding the summer semester, graduate student support, or college rankings and provide detailed financial analysis as requested.

• Deliver general guidance and training to departments as needed.

• Meet routinely with the AVP and chief budget officers from each of the major schools and business units.

10% - Reporting:

• Compile fiscal and statistical information; develop into periodic and special reports to the BOV, the AVP, and others.

• Conduct special studies and analysis as requested by the AVP.

10% - Strategic Financial Planning and Budget Management:

• Work with the AVP and EVP to provide data analysis and financial projections to support the university’s overall budget process.

• Work with campus partners and the AVP to refine processes and develop and implement tools to strengthen the university’s budgeting and analysis functions.

 

5% - State and Federal Analysis:

• Monitor, track, and interpret state and federal executive/legislative actions to determine institutional fiscal impacts.

• Communicate these findings to executive leadership at William and Mary.

• Work with state and federal staff to communicate expected legislative fiscal impacts.

 

5% - Presentations to Executive Leadership and Board of Visitors:

• Brief the Executive Vice President and Provost on complex financial topics including proposed budget, financial forecasts, scenario analysis, and strategic planning.

• Writing and preparing resolutions for BOV action related to the Six-Year Plan, Operating Budget, tuition and fees, etc.

• Creating and compiling presentation materials for the Board of Visitors.

 

5% - Performance Management:

• Ensures that expectations are clear, well communicated, and relate to the goals and objectives of the department or unit.

• Provides staff with frequent, constructive feedback, including interim evaluations as appropriate.

• Confirms that staff have the necessary knowledge, skills, and abilities to accomplish goals.

• Verifies that the requirements of the performance planning and evaluation system are met and completes evaluations by established deadlines with proper documentation.

• Addresses and documents performance issues as they occur.

• Reviews safety issues and communicates as appropriate to ensure a safe and healthy workplace.

Additional Job Description:

Job Profile:

JP0986 - Deputy Chief Budget Officer - Exempt - Salary - S18

Qualifications:

MA - Finance

Compensation Grade:

S18

Recruiting Start Date:

2026-07-22

Position Restrictions:

Continuing E&G funded position and not term-limited

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