Director - Budget and Fiscal Payroll

Special Instructions
Dear Applicant,

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Please make sure that you omit this information from your application prior to submission. We are advising you that the Office of Human Resources will be forwarding your application to the hiring department as per your submission.

Transcripts
Transcripts must be from an institution accredited by an accrediting agency recognized by the U.S. Department of Education or the Council for Higher Education Accreditation (CHEA).

Foreign transcripts
Applicants submitting employment applications with foreign transcripts must provide transcript equivalency documentation from an approved evaluation service. The evaluation service must be a member of the National Association of Credential Evaluation Services (NACES). The evaluation service links on the following site are provided by South Texas College for your convenience but are not affiliated with South Texas College: NACES Members

Job Description

Department: Business Office

General Statement of Job

The Director of Budget and Fiscal Payroll provide strategic and operational leadership over the College’s budgeting and forecasting, position control, payroll operations, and property tax revenue oversight. The Director ensures the integrity, accuracy, and compliance of payroll processing, financial planning, and property tax administration in accordance with GASB standards, the Texas Tax Code, and other applicable federal, state, and local regulations. This position plays a critical role in supporting institutional financial sustainability through effective fiscal management, compliance oversight, and data-driven decision support.

Specific Duties and Responsibilities

Essential Functions:

• Provide leadership and oversight of the daily operations of Payroll Services and Budget Office, including technical support, training, and supervise assigned staff.
• Complies with federal, state, and local legal requirements by analyzing existing and new legislation; enforcing adherence to requirements; advising management on needed actions.
• Develops, manages, supervises, and monitors the preparation of the College’s annual budget. Completes supplemental budgets, mid-year budget adjustments, special financial analysis, and manages and provides long-term financial plans, projections, and forecasts.
• Assists in budget, property taxes and payroll related portions of Board agendas, Board policies, and College procedures. Prepares Board resolutions related to the budget; coordinates and supports budget updates, budget communications, and budget presentations to a variety of audiences, and ensures timely delivery of the budget to the Board and College leadership.
• Provide training to District employees in the use of the District's financial budget system; develop and provide informational workshops on budget-related issues.
• Plans, manages, and oversees the daily functions, operations, and activities of the Payroll Department, for proper payment of wages and salaries by supervising the preparation of payroll, assuring that the payroll system is correctly processing salaries and reported hours worked, utilizing paid leave and holiday pay, and computing overtime.
• Assures the payroll system is working as expected and in compliance with federal, multi-state and local laws, rules, and regulations by establishing controls, monitoring results, and collaborating with Human Resources, and external service providers to modify and adapt programming, processing methods, and reporting in response to changes in regulations, withholding rates and reporting needs.
• Oversee and coordinate the administration, compliance, and reporting of the College’s property tax revenues in accordance with applicable state laws, including the Texas Tax Code. Ensure the accuracy of tax-related financial data and adherence to statutory requirements.
• Collaborate with the Comptroller, appraisal districts, tax assessor-collector, and external agencies to support tax rate calculations, truth-in-taxation requirements, and required public disclosures. Oversee the preparation of documentation and analysis for tax rate adoption and Board approval processes.
• Provide technical expertise, guidance, training, and resources to District administrators regarding payroll operations and develop/maintain payroll related policies and procedures.
• Ensure timely and accurate compliance with IRS, State, Social Security, ERS and TRS, and all applicable rules and regulations. Reconcile federal and state tax withholding, unemployment insurance, social security, Medicare, and retirement reporting to proper agencies.
• Oversee all financial reporting requirements related to GASB 68 (pension), GASB 75 (OPEB), and GASB 101 (Compensated Absences), including preparation of schedules and note disclosures.
• Develop competent, productive, and efficient staff by supervising, delegating and monitoring their tasks, and preparing employee performance evaluations.
• Demonstrate a thorough understanding of College policies and procedures that pertain to payroll and budgeting.
• Review monthly appropriate fiscal records and make necessary adjustments to maintain an accurate & current accounting of College funds. Play a proactive role in the fiscal year-end close process. Ensure that all accounts within areas of responsibility are reconciled.
• Provide additional support to the Business Office as needed. Recommend and participate in the development of College policies and procedures. Participates in special projects as assigned.
• Performs other duties as assigned.

Required Education and Experience

• Bachelor’s degree in Accounting required or related field.
• At least five (5) years of payroll, budget, or accounting experience required.
• At least three (3) years of supervisor experience required.
• Experience in a higher education institution or budget preparation is preferred.

Required Knowledge, Skills and Abilities

• Knowledge and experience with local, state, and federal laws related to student accounts and financial transactions.
• Knowledge of principles and practices of accounting and auditing.
• Demonstrated knowledge in handling and safeguarding cash/assets.
• Excellent oral, written, presentation, and interpersonal communication skills.
• Strong computer skills with knowledge of Microsoft Office (Word, Excel, PowerPoint, and Outlook) and internet research skills.
• Ability to prioritize and manage multiple projects that require demonstrated leadership ability.
• Ability to analyze situations quickly and objectively and to determine proper course of action.
• Team player with the ability to collaborate with all college departments, functions, and other support services.
• Ability to adapt to constant change and periods of fast-paced, high-intensity work situations.
• Ability to work evenings and/or weekends as needed; willing to travel throughout the college district using own means of reliable transportation.
• Demonstrated commitment to achieving the vision and mission of South Texas College.
• Ability to read, analyze, and interpret general business periodicals, professional journals, technical procedures, and governmental regulations.
• Ability to write reports, business correspondence, and procedure manuals.
• Ability to effectively present information and respond to inquiries from executive management, faculty, staff, students, public groups, regulatory agencies, and/or Boards of Trustees.
• Ability to define problems, collect data, establish facts, and draw valid conclusions.
• Ability to work with mathematical concepts such as probability and statistical inference.
• Ability to apply concepts such as fractions, percentages, ratios, and proportions to practical situations.
• Ability to interpret an extensive variety of technical instructions in mathematical or diagram form and deal with several abstract and concrete variables.
• Ability to solve practical problems and deal with a variety of concrete variables in situations where only limited standardization exists.
• Ability to interpret a variety of instructions furnished in written, oral, diagram, or schedule form.

Checks, Certificates, Licenses, and Registrations

• Security-sensitive position: all applicants are subject to a criminal background check under South Texas College policy.
• In addition, subject to a federal background check.
• Must have or qualify for a valid Texas driver’s license and proof of liability insurance.

• Fraud Examiner Certification, preferred.

Physical Requirements

• Exerting up to 20 pounds of force occasionally, and/or up to 10 pounds of force to move objects.
• Perceiving the nature of sounds at normal speaking levels with or without correction.
• Ability to receive detailed information through oral communication, and to make the discrimination in sound.
• Ability to make rational decisions through sound logic and deductive processes.
• Applying pressure to an object with the fingers and palm.
• Picking, pinching, typing, or otherwise working, primarily with fingers rather than with the whole hand as in handling.
• Expressing or exchanging ideas by means of the spoken word including the ability to convey detailed or important spoken instructions to other workers accurately and concisely.
• Sitting particularly for sustained periods of time.
• Close visual acuity to perform an activity such as: preparing and analyzing data and figures, transcribing, viewing a computer terminal, and/or extensive reading, including color, depth perception, and field vision.
• Mobility to accomplish tasks, particularly for long distances or moving from one work site to another. 

The above job description is not intended as, nor should it be construed as, exhaustive of all responsibilities, skills, efforts, or working conditions associated with this job. 

 Reasonable accommodations may be made to enable qualified individuals with disabilities to perform the essential functions of this job.

Minimum Compensation

Desired Start Date

Posting Close Date (No Close Date if Blank)