Director of Academic Systems and Accountability

Job Title: Director of Academic Systems and Accountability

Department: Texas Home Office – Academics

 
Reports To: Executive Director of Upper Schools

Location: San Antonio, TX or Irving, TX (Hybrid)

FLSA Status: Exempt, Full-Time 

Position Summary

The Director of Academic Systems & Accountability is responsible for ensuring that academic programs across the network are operationally sound, aligned to state accountability standards, and executed with fidelity. This role owns the systems, policies, and processes that drive consistency in grading, compliance, and academic program implementation across campuses.
This leader partners closely with academic leadership to translate academic priorities into clear expectations, strong systems, and measurable outcomes.

Core Responsibilities

Compliance & Reporting

• Ensure compliance with TEA, federal, and charter authorizer requirements related to academics
• Oversee processes supporting submissions tied to accountability, grants (e.g., CSP), and program reporting
• Develop SOPs and internal controls to ensure audit readiness
• Serve as point of contact for academic compliance-related audits and reviews
• Oversee Campus Improvement plans
• Oversee District Improvement Plans

Systems, Data & Continuous Improvement

• Oversee academic systems that support execution (SIS, gradebook, scheduling structures)
• Ensure systems are configured to align with academic policies and expectations (transcripts, etc)
• Identify academic operational gaps and drive continuous improvement across campuses
• Partner with data/assessment teams to ensure systems enable accurate and timely reporting
   

Grading Philosophy & Policy

• Lead development and refinement of network-wide grading philosophy and policies
• Ensure grading practices align with academic expectations and accountability goals
• Establish clear guidelines for grading consistency across campuses and grade levels
• Partner with academic leadership to align grading with instructional priorities
   

District-wide Gradebook Configuration

• Oversee configuration and management of the student information system.
• Ensure grading categories, weights, and policies are implemented consistently across campuses.
• Maintain system integrity and alignment with grading philosophy
• Coordinate system updates and changes with IT and campus teams
   

Training & Calibration

• Develop and deliver training for campus leaders and staff on grading policies, systems, and expectations
• Lead calibration efforts to ensure consistency in grading practices across schools
• Provide tools, exemplars, and guidance to support implementation
• Support onboarding of new leaders and teachers in academic operational systems
   

Monitoring & Accountability

• Monitor campus adherence to grading policies, academic systems, and compliance expectations
• Conduct audits of gradebooks, academic processes, and implementation of fidelity
• Identify inconsistencies and partner with campuses to resolve gaps
• Escalate systemic issues and recommend solutions
   

Leadership & Cross-Functional Collaboration

•  Serve as a key liaison between Academics, Operations, IT, and PEIMS
• Partner with Director of Assessment & Data Literacy to align systems with assessment needs
• Collaborate with campus leaders to ensure operational feasibility of academic expectations
• Lead cross-functional initiatives that improve academic execution at scale

Qualifications

• Bachelor’s degree required; Master’s preferred
• 5–8+ years of experience in education operations/academic operations
• Strong understanding of Texas K–12 accountability systems
• Experience managing academic platforms such as PowerSchool or Skyward
• Strong project management and cross-functional leadership skills
• Detail-oriented with strong compliance mindset

Additional Requirements 

• Ability to travel to Great Hearts Texas schools in San Antonio and DFW.
• Ability to obtain and maintain all required background checks and fingerprint clearances. 
• Commitment to the mission, philosophy, and educational model of Great Hearts Academies.

US Work Authorization is required.

Employment is contingent upon successful completion of a criminal history background check and fingerprint clearance in accordance with state requirements.

Travel required: May need to travel locally for training and professional development opportunities.

This description reflects management’s assignment of essential functions. It does not exclude or restrict the tasks that may be assigned. 

Great Hearts Academies is an Equal Opportunity Employer.