Description
Department: Development
Position: Development Operations Coordinator
Reports to: Annual Fund Manager
Work Schedule: Monday – Friday, 9am – 5:30pm, occasional evenings and weekends required
Classification: Annual full-time, non-exempt
Compensation: $27.50 per hour; benefits eligible after 90 days
Posting Date: September 2026
Position Summary
Berkeley Repertory Theatre (Berkeley Rep) has grown from a storefront stage to an international leader in innovative theatre. Known for its ambition, relevance, and excellence, as well as its adventurous audience, the nonprofit has provided a welcoming home for emerging and established artists since 1968. Over 6 million people have enjoyed more than 500 shows at Berkeley Rep, including 91 world premieres. Berkeley Rep shows have gone on to win 8 Tony Awards, 9 Obie Awards, 14 Drama Desk Awards, 1 Grammy Award, 1 Pulitzer Prize, and many other honors. In recognition of its place on the national stage, Berkeley Rep received the Tony Award for Outstanding Regional Theatre in 1997. Through its annual seven-play season, together with up to four special event presentations, Berkeley Rep invites audiences to enjoy an eclectic range of theatrical experiences featuring diverse artistic voices, themes, and perspectives.
Berkeley Rep is looking for a motivated, highly detail-oriented and organized Development Operations Coordinator to support the operations of a busy fund development department. The ideal candidate is a creative problem solver and project manager who loves systems, data, stewarding donor relationships, and supporting the arts.
Essential Duties and Responsibilities
Gift Processing and Acknowledgments:
- Track donations, including gifts from DAFs, IRAs, stock, and in-kind partners, and patron data using Tessitura customer relationship management (CRM) software with efficiency and accuracy.
- Create and promptly deliver (within 48 hours of gift receipt) written donor acknowledgements and communications.
- Track and produce monthly pledge reminder letters and charge ongoing pledge and recurring payments.
- Assist with special events-related data entry and acknowledgements.
Reporting and Analysis:
- Provide ongoing financial reporting and analysis.
- Regularly partner with Finance to perform financial reconciliations.
- Support the Development department’s reporting and analysis needs: generate reports, pull lists for events and mailings, and build reporting dashboards in Tessitura Analytics.
- Ensure accurate tracking of fundraising appeal results and lead in-depth reporting and analysis for annual fund campaigns.
- Provide through analysis of past results, identify and pull data for target lead groups for email and direct mail appeals.
Data Management:
- Ensure efficient fundraising operations using Tessitura CRM software and other tools, including streamlined and accurate gift processing, gift acknowledgment, and donor/funder recognition.
- Evaluate development data management processes and recommend improvements as needed to streamline efficiency and ensure accuracy.
- Maintain donor and gift data integrity, including regular data management, duplicate donor record merging, and record clean-up according to Berkeley Rep data standards.
Training and Documentation:
- Serve as a Tessitura super user, participating in Berkeley Rep’s Tessitura User Group, and serve as a Tessitura resource for the Development department; lead Tessitura upgrades testing and training for the Development department.
- Manage the team’s Tessitura “wish list” and coordinate with Operations staff and third-party contractors to ensure those needs are met.
- Train Development staff on most current operational systems, processes, and protocols, particularly in efficient gift processing, reporting, and analytics.
- Update and maintain development operations documentation.
General Administrative and Event Support:
- Engage with patrons and donors in person and by email and phone, in a prompt, courteous, and friendly manner.
- Handle department filing and office supply ordering.
- Assist with donor research and benefits fulfillment, as needed.
- Assist with supporting and staffing Berkeley Rep’s annual fundraising gala and donor events.
- Actively participate in workshops and trainings, including company meetings, harassment prevention, bystander intervention, and all other antiracism, equity, diversity, inclusion, and access initiatives.
- Demonstrate a high degree of coachability and ability to integrate feedback into daily workflows and processes.
- All other projects and duties, as assigned.
Requirements
Qualifications and Skills:
- Two years of professional experience or combination of academic and professional experience in customer or donor relationship management, data entry, or administrative support.
- Proficiency with MS Office, including Excel.
- CRM/database experience (proficiency with Tessitura a plus).
- Exceptional attention to detail and organizational skills.
- Ability to work with efficiency and a high level of accuracy.
- Proven ability to prioritize and manage competing projects and deadlines effectively.
- Resourcefulness and strong problem-solving skills.
- Ability to take initiative and drive work with minimal supervision and guidance.
- Aptitude and interest in data analysis.
- Sensitivity to confidential information.
- Clear written and verbal communication skills.
- Flexible, adaptable, and entrepreneurial team player.
- Ability to collaborate with multiple departments fluidly.
- Must be comfortable working in a fast-paced and diverse office environment.
- Demonstrate interest in and commitment to antiracism, equity, diversity, inclusion, and access.
- Demonstrate a high degree of emotional intelligence and cultural competency.
- An appreciation for the performing arts.
Application Procedure
Berkeley Rep is an equal opportunity employer and offers a full range of employee benefits including 85% employer-paid health and dental insurance, optional vision insurance, FSA, and 403(b) plans, professional development support, paid vacation, sick leave, and holidays.
Position available immediately. Online submissions only. Please include a cover letter and résumé when you submit your application. Persons from diverse backgrounds are highly encouraged to apply.
Berkeley Rep will contact candidates of interest. Please, no calls. Only complete submissions will be considered.
Skills Required
- Two years of professional experience or equivalent combination of academic and professional experience in customer or donor relationship management, data entry, or administrative support
- Proficiency with Microsoft Office, including Excel
- CRM or database experience
- Exceptional attention to detail and organizational skills
- Ability to work efficiently with a high level of accuracy
- Ability to prioritize and manage competing projects and deadlines
- Resourcefulness and strong problem-solving skills
- Ability to take initiative and work with minimal supervision
- Aptitude and interest in data analysis
- Ability to handle confidential information sensitively
- Clear written and verbal communication skills
- Flexibility, adaptability, and ability to work as a team
- Ability to collaborate effectively across multiple departments
- Comfort working in a fast-paced and diverse office environment
- Commitment to antiracism, equity, diversity, inclusion, and access
- Emotional intelligence and cultural competency
- Appreciation for the performing arts
- Proficiency with Tessitura
What We Do
Berkeley Repertory Theatre is an international leader in innovative theatre, known for its ambition and excellence. It provides a welcoming home for artists and creates ambitious productions that entertain, challenge, and inspire audiences.
