The Real Estate Development Coordinator provides administrative and coordination support to the Development team throughout the industrial development process. This role focuses on organization, document management, meeting coordination, and tracking deliverables to help keep projects moving forward. It is well suited to a motivated early‑career professional looking to build a foundation in industrial real estate development through hands‑on exposure to consultants, municipalities, and internal stakeholders.
Key Responsibilities
- Provide day‑to‑day administrative support to the Development team across multiple active projects.
- Maintain organized digital project files (drawings, reports, correspondence, permits) using SharePoint or similar systems.
- Track key project milestones, submissions, and deadlines; update internal logs and schedules.
- Prepare meeting agendas, take minutes, and distribute action items following internal and external meetings.
- Assist with drafting routine correspondence and follow‑ups with consultants, municipalities, and utilities.
- Tracking policy updates at the varies levels of government (Municipal, Regional, Provincial & Federal).
- Assist with consultant onboarding, including drafting Request for Proposals (RFPs), comparing proposals, collecting insurance certificates, and tracking executed agreements.
- Support the circulation and receipt of consultant deliverables; flag missing items and follow up as required.
- Organize and track drawings, reports, and revisions to ensure teams are working from the latest information.
- Support basic quality control by confirming submissions meet formatting and completeness requirements.
- Assist with the preparation and submission of development, rezoning, subdivision, and building permit applications.
- Track municipal and agency comments and help compile responses and resubmissions.
- Maintain permit and approval trackers, including conditions lists and status updates.
- Coordinate application payments, fee tracking, and receipt management.
- Contract admin including, creating subcontracts, purchase orders, progress draw schedules.
- Track invoices against approved consultant budgets and assist with payment processing.
- Help compile budgets, cost summaries, and cash flow inputs for internal reporting.
- Prepare simple summaries and status reports for leadership and team meetings.
- Support site visit logistics, municipal meetings, and consultant workshops.
- Assist with presentation materials, briefing notes, and internal reports.
- Perform other administrative tasks as required to support smooth project delivery.
Administrative & Project Coordination
Consultant & Document Management
Permitting & Application Support
Financial & Contract Management
General Team Support
Desired Skills and Experience
- Diploma or degree in Construction Management, Real Estate, Planning, Business Administration, or a related field (or currently completing).
- 0–2 years of experience in a coordination, administrative, or support role (real estate, construction, consulting, or public sector experience is an asset).
- Strong organizational skills with a high attention to detail.
- Ability to manage multiple tasks, track follow‑ups, and meet deadlines.
- Clear written and verbal communication skills.
- Proficiency with Microsoft Office (Excel, Word, Outlook, PowerPoint).
- Comfort learning document management systems (SharePoint, Bluebeam, project management software).
- Basic familiarity with construction drawings, plans, or development processes is an asset but not required.
- Eager to learn and grow within real estate development.
- Reliable, organized, and responsive.
- Comfortable supporting senior staff and working as part of a collaborative team.
- Positive, solutions‑oriented attitude with a willingness to take direction and ask questions.
Required / Entry‑Level
Technical & Software Skills
Personal Attributes
Skills Required
- Diploma or degree in Construction Management, Real Estate, Planning, Business Administration, or related field (or currently completing)
- 0-2 years of experience in a coordination, administrative, or support role (real estate, construction, consulting, or public sector an asset)
- Strong organizational skills with high attention to detail
- Ability to manage multiple tasks, track follow-ups, and meet deadlines
- Clear written and verbal communication skills
- Proficiency with Microsoft Office (Excel, Word, Outlook, PowerPoint)
- Comfort learning document management systems (SharePoint, Bluebeam, project management software)
- Basic familiarity with construction drawings, plans, or development processes
What We Do
Founded in 1954, Beedie is an owner and developer of industrial, commercial and residential real estate. The company is the largest private industrial land owner, developer and property manager in Metro Vancouver, having completed 21 million ft² of new construction throughout Metro Vancouver and Alberta. For over 60 years, Beedie has maintained a steadfast commitment to quality and customer satisfaction. Their vertically integrated structure addresses all aspects of development, including land acquisition, design, construction, financing and property management. In 2011, the company launched Beedie Living to lead its large-scale residential and mixed-use projects, including several high profile developments currently underway in Metro Vancouver. The company prides itself on building quality projects and developing lasting relationships along the way.
