Development Assistant

• Accurately process and record contributions received online or by check, wire transfer, stock, or in-kind donation.
• Maintain the donor database, including updating contact information, correcting coding errors, merging duplicate records, and documenting donor interactions.
• Prepare personalized acknowledgment letters and tax receipts for distribution within 48 hours of receiving a gift.
• Conduct prospect research and prepare concise donor profiles for leadership.
• Generate routine fundraising, gift history, campaign, and donor activity reports.
• Schedule donor meetings and site tours; prepare presentation materials, pledge forms, printed collateral, and gift history reports.
• Communicate professionally with donors by telephone and email and support timely follow-up.
• Maintain donor recognition records and coordinate updates to recognition materials.
• Track deliverables and maintain communication with contractors within the position’s reporting line.

• Develop and maintain event timelines from initial concept through completion.
• Support vendor selection by obtaining bids, coordinating communications, and assisting with contract review.
• Coordinate technology, entertainment, catering, rental, and other logistical needs.
• Track event budgets, invoices, and expenses.
• Organize site visits and assist with venue layout and event setup planning.
• Support on-site execution, rental returns, debrief documentation, and impact reporting.
• Conduct post-event donor follow-up and enter attendee and engagement data into the appropriate system.

• Proofread and design internal documents, presentations, and organizational collateral.
• Complete routine website updates and help maintain accurate, timely content.
• Document resident stories through photographs, video, and written narratives with appropriate authorization.
• Draft and schedule social media content consistent with organizational messaging.
• Develop digital and printed collateral for fundraising, events, and outreach.
• Support campaign content creation, audience segmentation, basic analytics, and multichannel outreach.
• Provide follow-up and coordination support for regional business and government relations activities.

• Associate or bachelor’s degree in communications, marketing, nonprofit management, business administration, or a related field preferred.
• Relevant experience in fundraising, donor relations, event coordination, communications, marketing, or administrative support.
• Demonstrated skill in database maintenance, spreadsheets, reporting, and dashboard development.
• Proficiency with Microsoft Office; experience with Canva, WordPress, donor management systems, email marketing platforms, or similar tools preferred.
• Strong written, verbal, and interpersonal communication skills, including the ability to prepare professional correspondence and handwritten notes.
• Excellent organization, accuracy, time management, and attention to detail.
• Ability to manage multiple priorities, work independently, exercise sound judgment, and meet deadlines.

• Donor service and relationship support
• Data accuracy and confidentiality
• Planning and coordination
• Professional communication
• Initiative and responsiveness
• Collaboration and adaptability
• Problem-solving and follow-through

Benefits 

Compensation & Benefits   

What’s in It for You — Employee Benefits

- Medical, dental, & vision insurance to keep you healthy🩺

- Flexible spending accounts & health savings accounts💰

- Legal plan & Employee Assistance Program to get support when you need it most🆘

- Company-paid life insurance to make sure your loved ones are taken care of💖

- Voluntary retirement scheme to support your long-term financial goals💸

- 10 paid holidays to recharge & celebrate🎉

- Accrue up to 240 PTO hours per year to use for vacation, sick days, or personal time🌴

- Possibility to cash out accrued PTO hours once per year💵

- Discounts to save money on everything from gym memberships to movie nights🍿

- Free meals during your shift to stay fueled & energized🥗

- Critical illness leave to help you focus on your recovery💊

- Pet insurance to make sure your companion will receive the best possible care🐾

- Benefits call center to assist you with any questions or concerns you may have!💬

Interested? Send us your application! We will contact you shortly.

Building a diverse team & an inclusive environment

The concepts of acceptance and respect for all are important to us. We actively cultivate a culture where all individuals are appreciated, celebrated, and treated with respect, no matter their background or beliefs. This involves convening a Diversity, Equity, and Inclusion committee that organizes monthly events that promote diversity and inclusivity and ensuring that our residents are also involved in these initiatives.

For a view into our world, please visit our website at www.birminghamgreen.org  

How to Apply  

If you have been thinking about making a change and want to make the right change in 2026, then this opportunity is for you.      

Come be a part of an extraordinary community and an exceptional team.      

Birmingham Green      

8605 Centreville Rd.      

Manassas, VA 20110      

Attention: Alice Decker, HR Director

703-257-6210- Phone     

703-257-0811 - Fax      

We sincerely thank all applicants for their interest in Birmingham Green.  

Come be a part of an extraordinary community and an exceptional team.  

Birmingham Green is an Equal Opportunity Employer Veterans/Disabled EOE/AA/M/F/D/V