Filevine is a top-rated cloud-based case management solution for small and midsize legal firms and legal professionals.
The Role
Filevine is a Legal AI company delivering Legal Operating Intelligence for the future of legal work. Grounded in a singular system of truth, Filevine brings together data, documents, workflows, and teams into one unified platform—where modern legal work happens with clarity and consistency.
Powered by LOIS, the Legal Operating Intelligence System, Filevine connects context across every matter to transform legal operations from reactive to proactive. LOIS reads, understands, and reasons across your data to surface insight, automate complexity, and give professionals the clarity and confidence to see more, know more, and do more. Fueled by a team of exceptional collaborators and innovators, Filevine’s rapid growth has earned AI awards and recognition from Deloitte and Inc. as one of the most innovative and fastest-growing technology companies in the country.
About the Role
As a Deposition Events Operations Associate, you’ll play a critical role in ensuring the seamless execution of live Digital legal proceedings. You’ll manage time-sensitive logistics, troubleshoot in real time, and oversee critical operational details across the event lifecycle. This role is ideal for someone who thrives in fast-paced, high-pressure environments, enjoys complex logistical challenges, and has a sharp eye for detail.
This role will be covering our Hawaii/Alaska/Pacific Time hours of operation. Working hours would be from 12 noon - 9pm PT
What You'll Own
- Event Logistics: Coordinate with interpreters and reporters to ensure full coverage of upcoming and last-minute events.
- Event Operations: Create and maintain processes and documentation, and work cross-functionally to improve the products and policy that impact live event quality.
- Live Event Monitoring: Monitor high-risk proceedings in real time, support Digital Reporters during live issues, and escalate or debrief as needed.
- Post-Event Quality Assurance: Review event recordings and data for accuracy, compliance, and performance. Handle trimming, redactions, and speaker corrections to ensure high-quality transcripts.
- Vendor Payments: Verify and process event vendor invoices to ensure timely and accurate payment.
Who You Are
- 2+ years in client or technical support in a fast-paced environment
- Detail-oriented and highly organized, with strong time management skills
- Comfortable multitasking and prioritizing in a fast-paced, high-volume environment
- Excellent communicator with a calm, professional demeanor—even under pressure, legal tech, live-event coordination, and back-office operations experience is a plus
- Front, OpenPhone, and Zoom experience is a plus
Compensation Information: $70,000-80,000
The base salary range represents the low and high end of the salary range for this position. The total compensation package for this position will be determined by each individual’s location, qualifications, education, work experience, skills and performance. We believe in the importance of pay equity - the range listed is just one component of Filevine’s total compensation package for employees. This position is also eligible for a paid time off policy, as well as a comprehensive benefits package.
Cool Company Benefits:
- A dynamic, rapidly growing company, focused on helping organizations thrive
- Medical, Dental, & Vision Insurance (for full-time employees)
- Competitive & Fair Pay
- Maternity & paternity leave (for full-time employees)
- Short & long-term disability
- Opportunity to learn from a dedicated leadership team
- Top-of-the-line company swag
Privacy Policy Notice
Filevine will handle your personal information according to what’s outlined in our Privacy Policy.
Communication about this opportunity, or any open role at Filevine, will only come from representatives with email addresses using "filevine.com". Other addresses reaching out are not affiliated with Filevine and should not be responded to.
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The Company
What We Do
Filevine is case management software built for and inspired by real attorneys. As a fully-featured suite of tools, it comes ready to manage every part of a moving case. Assign tasks, upload files or images, monitor staff productivity, and communicate with your client directly from within their case file. Our software is built on the truth that every law firm functions differently. That’s why Filevine is so customizable. Build new case-type templates, design automatic workflows, and receive customized reports on a schedule that fits your needs. Accessing your information is never a problem, because Filevine is hosted on The Cloud. To ensure security, your law firm’s data is protected through state-of-the-art encryption on redundant servers. All you need to get started is an internet connection and your favorite web browser. Learn more at filevine.com.
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