If you enjoy supporting people, bringing clarity to complex workflows, and helping teams perform at their best, this role may be exactly what you’re looking for.
As our Department Coordinator, you’ll work alongside with the Vice President (VP), helping to maintain clear communication, organized processes, and well-informed decisions. This position is ideal for someone who values structure, enjoys being relied on, and finds satisfaction in making daily operations smoother for everyone involved.
- Provide the VP with timely information and support
- Coordinate the VP’s schedule: meetings, calls, internal reviews, and external briefings
- Perform various ad hoc tasks for the VP
- Manage operational workflows within the department to ensure smooth task execution
- Conduct research, gather data, and prepare analytical summaries and insights
- Coordinate communication between internal teams, external partners, and vendors
- Maintain control of the company’s tracking system
- Oversee process and report management
- Prepare reports, documentation, meeting notes, memos, and presentation materials
- Assist in organizing off-sites, online events, reviews, and strategy sessions
- At least 1 year of experience as a Coordinator, Business Assistant, or similar role
- Proficient in the use of Microsoft Office tools, especially Excel, PowerPoint, and Word
- Upper-Intermediate (or higher) level of spoken and written English
- Excellent organizational skills, with the ability to manage multiple priorities and meet deadlines efficiently
- Strong verbal and written communication skills, with the ability to work effectively with colleagues at all levels of the organization
- Strong analytical skills to support accurate data reporting and ensure data integrity
- High attention to detail, with a strong commitment to delivering precise and high-quality work
- Ability to switch between tasks quickly and work independently
WILL BE A PLUS
- Skills in creating structured presentations (PowerPoint, Canva, or Figma)
- Experience in the IT industry
Top Skills
What We Do
Sigma Software Group, an award-winning and trusted IT partner, has been serving customers for over 21 years, providing comprehensive IT solutions to various businesses, ranging from startups to established software product houses. As one of Europe's substantial IT consultancies, it brings together a dedicated workforce of over 2,100 professionals in 40 offices across 19 countries. With a diverse client base, including more than 300 enterprises, including Fortune 500 stalwarts, Sigma Software Group is a preferred choice for developing solutions that help businesses create cutting-edge products while meeting their unique needs.
Sigma Software Group operates as a dynamic ecosystem of tech companies, offering 25 ready-to-implement innovative products and 40+ value-added services. Furthermore, Sigma Software Group is committed to fostering innovation through initiatives such as the Sigma Software Labs business incubator, Sigma Software University, the SID Venture Partners VC Fund, UA Tech Network, Techosystem, the European Business Association, and other collaborative efforts.
Since 2015, Sigma Software Group has consistently earned recognition on the IAOP's prestigious World's Top 100 Outsourcing list. The company's accomplishments have also been acknowledged by prominent global media outlets such as Forbes, CNBC, The Times, and Reuters
