Degree Analyst (29668)

OUR UNIVERSITY

Ottawa University (established in 1865), one of the oldest private liberal arts universities in the United States, is a multi-campus system serving approximately 4000 students through its campuses in Kansas (Ottawa, Kansas- Residential Campus and Overland Park, Kansas- Adult Programs); Arizona (Surprise Residential Campus and OUAZ Adult Programs); Wisconsin (Brookfield Adult Programs); and our OU ONLINE PROGRAM based out of Overland Park, Kansas.

Ottawa University is a regionally accredited, church-related, private university that strives to integrate faith, learning, and life in the academic experiences of students.

JOB SUMMARY

Responsible for academic data maintenance, within the University academic records system, associated with the degree completion process.  This responsibility includes responsibility for the lifecycle of academic records, for all students in all programs, including new student transcription of transfer credits through to the issuance of the diploma. Must apply University policies/procedures (transfer credits, course completion, academic honors, probation and dismissal, and degree requirements) as a part of this responsibility.  Position is responsible and makes independent judgement regarding the application of degree credit.  This analytical role is significant to the department and University as a whole. 

ESSENTIAL FUNCTIONS OF THE JOB (provide list of items which are essential to effective outcomes in this role):

• Assures a thorough understanding of compliance requirements as well as University academic credit/record requirements and independently applies this knowledge in awarding credits to each student's academic transcript.
• Configures curriculum/program requirements into the University enterprise software system assuring accuracy, detail and required timelines.
• Coordinates with stakeholders related procedural matters regarding the day-to-day operations of degree audit encoding and monitor resources to guarantee on-time delivery.
• Provides prompt, reliable, and friendly service and information to students and advisors related to applying for graduation, the evaluation and certification process, and best practices of using the degree audit system.
• Evaluates degree audits and other student records and communicates accurate information about a student’s status related to degree attainment, including the evaluation of progress towards degree completion, academic honors, probation and dismissal, and the certification of degrees earned, and the distribution of diplomas.
• Maintains procedures for departmental operations that will assure an efficient and courteous service to students and a general direction for processes and systems at the campus.
• Conducts transcript evaluation, records documentation and archiving, graduation auditing, submission of conferral lists, and academic web auditing.
• Works in cooperation with the student service center, as well as academic departments, assuring that all departments work effectively as a team to best service student needs.
• Provides functional support and troubleshooting via email, phone, and in person inquiries from Registrar’s Office staff and campus partners
• Assists Registrar with training the campus community on using products including updating and distributing training materials, as needed. Participate in meetings to ensure communication about changes in university academic policies
• Other duties as assigned

STANDARD UNIVERSITY EXPECTATIONS:

• Model and encourage collaboration among University departments assuring effective communication and operations.
• Understand the University’s policies and, procedures, and exercise good judgment accordingly. Assure that University and student information is managed in a confidential and ethical manner in accordance with the University’s Code of Conduct and Ethics.
• Provide leadership through conduct, attitude, and professionalism. Represent the University to students, external groups, faculty, and staff in a way that reflects positively on the University.
• Be mindful and supportive of the overall Mission of Ottawa University.
• Exercise Inclusivity in your daily actions accruing alignment within expectations of the University’s Mission Statement and Statement of Inclusion, Openness, and Community.

NOTE

This job description in no way states or implies that these are the only duties to be performed by the employee(s) incumbent in this position. Employees will be required to follow any other job-related instructions and to perform any other job-related duties requested by any person authorized to give instructions or assignments. All duties and responsibilities are essential functions and requirements and are subject to possible modification to reasonably accommodate individuals with disabilities. To perform this job successfully, the incumbents will possess the skills, aptitudes, and abilities to perform each duty proficiently. Some requirements may exclude individuals who pose a direct threat or significant risk to the health or safety of themselves or others. The requirements listed in this document are the minimum levels of knowledge, skills, or abilities. This document does not create an employment contract, implied or otherwise, other than an “at will” relationship.

Ottawa University is committed to equal employment opportunity and does not unlawfully discriminate in recruitment or employment on the basis of race, age, sex, color, religion, disability, national origin, sexual orientation, genetic information, or any other characteristic protected by law.

REQUIRED EDUCATION: (education based on essential job duties and requirements consistent with business necessity): Bachelor’s Degree required

REQUIRED EXPERIENCE: (experience based on requirements in role and are consistent with business necessity) 3 to 5 years of professional experience including previous registrarial and student service experience.

ADDITIONAL ELIGIBILITY REQUIREMENTS: List required and/or preferred certification, industry specific requirements, required or preferred use of equipment, and all necessary job skills, abilities, and knowledge competencies) Provide a list of items below:

• Effective verbal and written communications skills.
• Ability to think critically and provide options for sound solutions.
• Ability to manage complex tasks and individuals.
• Strong knowledge of computers and appropriate software.

WORKING CONDITIONS (Physical attributes required to perform job duties with or without reasonable accommodation - examples: sitting, lifting #, bending, driving, environmental factors or elements, noise level, stairs in a building, or other factors that will affect working conditions). Provide a list of items below:

• Prolonged periods of sitting. Must be able to lift 5-15 pounds at a time. Office building requires daily use of stairs.  This position may require evening and weekend activities for certain events and meetings and periodic long hours depending upon business cycle and priorities.

TRAVEL REQUIREMENTS: 

• If YES, list type and approximate percentage: None
• Responsible for driving students and University vehicles as part of job duties (YES/NO): NO