Dealership Administrative Coordinator

Dealer Administrative Coordinator

Driven to be the Best 

People. Performance. Purpose. 

At Avis Budget Group, we’re driven to be the best vehicle rental company in the world, together. Our 25,000 employees raise the bar every day, bringing different perspectives, taking ownership, and leading with integrity. We’re defining the future of mobility with safe, sustainable solutions that move people, businesses, and communities forward. 

Avis Car Sales is searching for a Dealership Administrative Coordinator (DAC) to join our Retail Vehicle team. This position contributes to the success of this department by providing effective, accurate and timely administrative support to the retail sales team throughout North America. This associate will be responsible for performing multiple tasks designed to help achieve timely disposal of vehicle assets as they are offered for sale through Avis Car Sales. This associate will regularly conduct critical communications with other members of the Avis Car Sales team to ensure the accuracy of retail transactions, fundings, registration, and title transfers needed to successfully complete all vehicle retail sales.

What you’ll do:

• Coordinate sales completion, and title administrative tasks for a dedicated or multiple Avis Car Sales locations

• Receive and audit deal jackets, organize, validate, and process paperwork and funding documents; ensure completion and accuracy (Verify ID, signatures, VIN, titles for trades, odometer reading, customer down payments, receipts, and more) of required documents as per a specific deal checklist

• Process title and registration applications and ensure that all vehicle registration paperwork is properly and accurately processed and submitted. Coordinate with customers and tag agencies any issues that may arise in title/registration processing

• Manage customers’ inquiries on all issues relating to titles and registration

• Monitor the delivery of titles and plates to the dealership, customers and/or finance companies

• Ensure all monies received for car deals are accurate, accounted for, and reconciled

• Ensure every trade title transfer is properly executed and accounted for

• Verify/match fundings for every vehicle sold or trade-in

• Ensure every lien is executed and perfected in a timely manner according to lending partner requirements

• Ensure compliance with state and local laws in title/registration processing

• Ensure compliance and accuracy with sales and sales tax reporting as required by state DMV

• Periodically meet with the VAB office/WHQ team members, and third-party vending partners to review and discuss pending matters and needs

• Other duties as needed

Perks You’ll Get: 

• Access to Medical, Dental, Vision, Life and Disability insurance

• Eligible to elect other voluntary benefits including: Group Auto Insurance, Group Home Insurance, Pet Insurance, Legal Assistance, Identity Theft Protection, FSA, Accident Insurance, Critical Illness Insurance, and additional life insurance coverages

• 401(k) Retirement Plan with company matched contribution

• Full training to learn the business and enhance professional skill

• Employee discounts, including discounted prices on the purchase of Avis/Budget cars

• Access to an Employee Assistance Program for services including counseling, financial and legal consultation, referrals for care service and more

What we’re looking for:

• High School Diploma

• Minimum 2 years of administrative assistance experience

• Minimum 2 years of automotive retail title clerk experience

• Ability to manage multiple duties and simultaneously Extra points for:

• Retail car sales experience

• Experience with DealerTrack DMS and F&I/Unify

• Experience with the following title and registration solution platforms: CVR, VITU, AVRS,   Webdealer Skills and abilities you should have:

• Advanced PC skills including knowledge of Excel, word and Microsoft works

• Detail orientated, excellent communication and organization skills

• Self-starter possessing the abilities to meet deadlines, set priorities, multi-task

• A willingness to learn and adapt to change

The annual starting salary for this position is between $24.00 – $25.00 per hour. Factors that may affect starting pay within this range include geography/market, skills, education, experience, and other qualifications of the successful candidate.   

Who We Are: 

Here at Avis Budget Group, you will be joining a team of 25,000 driven people, performing with purpose. Together, we’re moving the future of transportation forward with our innovative, customer-focused solutions. 

Our culture is performance driven, where we encourage and support each other to be at our best through leadership, training, tools, and rewards. 

We are proud to make a positive difference to the lives of our colleagues, customers, and communities where we operate. 

Avis Budget Group is an Equal Opportunity Employer – Qualified applicants will receive consideration for employment without regard to their race, color, religion, sex, sexual orientation, gender identity, national origin, disability, status as a protected veteran or any other category protected by applicable law. 

This advertisement does not constitute a promise or guarantee of employment. This advertisement describes the general nature and level of this position only. Essential functions and responsibilities may change as business needs require. The compensation and benefits information is accurate as of the date of this posting. The Company reserves the right to modify this information at any time, with or without notice, subject to applicable law. This position may be with any affiliate of Avis Budget Group.