Dealership Admin Assistant

Dealership Admin Assistant

The Dealership Admin performs a variety of administrative tasks for the purpose of supporting financial processing and control efforts.

This role reports to the Business Manager.

Logistics

• In-person at dealership
• Monday- Friday 8:30 am - 5pm
• Pay $17-$19/hr

Responsibilities

• Provide administrative support to the dealership office, managers, and accounting team
• Maintain organized filing systems (deal jackets, contracts, inventory records, etc.)
• Handle basic customer service issues and escalate when needed
• Checks in Titles – Receives (in Mail), documents receipt in internal data warehouse, distributes title documentation
• Review deal jackets for accuracy, ensuring all paperwork (contracts, financing, DMV docs) is complete
• Perform data entry for vehicle sales, service tickets, and customer information
• Assist with scheduling (meetings, interviews, service appointments)
• Assists with preparation of paperwork of sales transactions
• Routes invoices for processing
• Help with accounts payable/receivable tasks (invoicing, receipts, basic reconciliations)
• Other projects as assigned

Skills and Qualifications

• Sense of urgency
• Excellent communication
• Strong attention to detail (critical for deals and DMV work)
• Time Management
• Ability to prioritize work
• General familiarity with using office equipment
• General familiarity with using MS Office Suite
• General knowledge of using computers
• Prior office experience preferred, but not required

Competencies

• Does the right thing, takes action and adapts to change
• Self-motivates, believes in accountability, focuses on results, makes plans and follows through
• Believes in humility, shares best practices, desires to keep learning, measures performance and adapts to improve results
• Thrives on a team, stays positive, lives our values

We offer a comprehensive benefits package designed to support you and your family, including:   

• Pay range $14.40 - $21.65
• Medical, Dental and Vision Plans  
• Paid Holidays & PTO  
• Short and Long-Term Disability  
• Paid Life Insurance  
• 401(k) Retirement Plan  
• Employee Stock Purchase Plan  
• Lithia Learning Center  
• Vehicle Purchase Discounts  
• Wellness Programs  

Physical Demands

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of the job.*

• Up to 1/3 of time: standing, walking, lifting up to 25 pounds
• Up to 2/3 of time: sitting, kneeling, reaching, talking, hearing

*Reasonable accommodations may be made to enable individuals to perform the essential functions.

High School graduate or equivalent, 18 years or older required. We are a drug free workplace. We are committed to equal employment opportunity (regardless of race, color, ancestry, religion, sex, national origin, sexual orientation, age, citizenship, marital status, disability, gender identity or Veteran status). We also consider qualified applicants regardless of criminal histories, consistent with legal requirements. 

NOTE:  This is not necessarily an exhaustive list of responsibilities, skills, or working conditions associated with the job.  While this list is intended to be an accurate reflection of the current job, the company reserves the right to revise the functions and duties of the job or to require that additional or different tasks be performed.