Position Summary:
This position is responsible for compiling, reviewing, and submitting data into electronic health records and other reporting systems to support high quality client care and access to treatment within assigned behavioral health programs. The Data Submission Specialist provides administrative support for our clinical teams by ensuring information is relayed efficiently to staff and that all client records are completed timely for submission to payors.
Responsibilities:
- Reviews client enrollment data and clinical documentation to ensure compliance with legal and funding source requirements.
- Gathers data, prepares reports for posting accurate data
- Compiles and sorts documents, verifies accuracy of data, and identifies and interprets data to be entered into medical records or other reporting systems.
- Contacts originators of source documents to resolve questions, inconsistencies, or missing data.
- Reviews error reports and corrects information as appropriate, or contacts clinical staff to make corrections
- Scan client records and documentation to electronic health records and routes source documents to appropriate location after entry into the EHR.
- Complete discharges from episode
- Runs service history, demographic and failed activities reports.
- Posts all services in a timely fashion to meet funder and agency requirements
- Continuously improves knowledge of program activities and required documentation.
- Provides backup for other data staff as needed
- Participates in meetings for data updates and submissions as assigned
- Run and upload eligibility for all clients and submit registration as needed.
- Ensures strict confidentiality of all protected health information and complies with all policies and regulations regarding client privacy
- Performs other duties as assigned
Job Requirements:
The following requirements are those that are normally required for performance of this position. Any disabled applicant or incumbent who does not meet one or more of the requirement, but who can perform the essential function of the job (with or without reasonable accommodations) shall be deemed to meet these requirements.
Physical Requirements:
This position normally requires the psychical demands of standing, walking, bending, lifting or performing other work requiring low physical exertions, talking and hearing and adequate vision on a regular basis to preform job requirements. These physical demands are required up to 90% of the time.
Non-Physical Requirement:
Education
- High School Diploma, Required
Experience
- 2 years’ experience with electronic medical records systems (EHR or EMR)
- Knowledge of data requirements related to community mental health
Special Skills
- Pleasant, welcoming and friendly demeanor with staff and clients
- Detailed oriented and able to multi-task
- Experienced use of standard office equipment, including computer, copier, fax, phone, calculator, TTY, or other equipment
- Maintain positive, team-oriented service attitude toward clients and staff.
- The ability to work independently with strong problem-solving skills.
Employment is conditional upon:
Being cleared by criminal background check and fingerprinting when required
Work Schedule: Monday-Friday, 8:00am - 5:00pm
Wage Range: $19.08-$21.20 per hour, depending on education & experience
Benefits:
- 13 paid holidays, 12 days of vacation, 12 days of sick leave per year
- Health insurance including medical & prescription coverage, with optional dental and vision insurance plans. Majority of premiums paid by Catholic Charities
- Retirement 403(b) Plan: employee contributions commence upon employment; Catholic Charities contributes 2% of monthly income and matches up to 4% of employee contributions following 6 months of employment
- Basic Life Insurance paid 100% by Catholic Charities
- Flexible Spending Account eligibility following 6 months of employment
- Education Assistance Program reimbursing up to $5,250 per year for approved continuing education after 6 months of employment
- Additional voluntary insurances including supplemental life, accidental death & dismemberment (AD&D), critical illness, long term disability, accident, and ID theft
- Employee Assistance Program includes 3 counseling sessions per year, legal consultations, financial coaching, and other wellbeing tools
- Annual longevity awards begin at 5 years of employment
It is the practice of Catholic Charities to ensure equal employment opportunity without discrimination or harassment on the basis of race, color, national origin, sex, age, disability, citizenship status, marital status, creed, genetic predisposition or carrier status, sexual orientation, gender expression, or any other characteristic protected by applicable law. Applicants from underrepresented backgrounds are encouraged to apply. We gladly offer reasonable accommodations to individuals with disabilities to support participation in the hiring process and employment.
Skills Required
- High School Diploma
- 2 years experience with electronic medical records systems (EHR or EMR)
- Knowledge of data requirements related to community mental health
- Experience scanning, uploading, and posting client records and services to EHRs; running service history and error reports
- Ability to review and verify data accuracy, resolve inconsistencies, and contact originators for corrections
- Maintain strict confidentiality of protected health information and comply with privacy regulations (e.g., HIPAA)
- Pleasant, welcoming demeanor; detail-oriented; able to multitask and work independently with strong problem-solving skills
- Experience using standard office equipment and computers
- Ability to pass criminal background check and fingerprinting when required
What We Do
Catholic Charities Serving Central Washington provides help and creates hope for thousands of people annually, offering services such as social support, housing, counseling, and behavioral health, regardless of religious, social, or economic backgrounds.
