The Data & Reporting Specialist role is in the Division of Facilities Planning & Management (FP&M), Department of Capital Planning & Design, in the operational area of Office of Space Management at the University of Wisconsin-Madison.
The Space Management Office collects and maintains university space and utilization information, and works with schools, colleges, and divisions to identify and plan for short- and long-term space needs. The Data & Reporting Specialist will collect and update space information through building walks, surveys, and project documentation. This work is critical to maintaining and improving space and facility data for campus reporting and planning.
An ideal candidate will have knowledge or experience with the following:
Space data collection and updates – Work with schools, colleges, divisions, and departments to collect and update organizational space assignments, use and subuse, functions, staff occupancy, and related information. This includes coordinating and executing building walk throughs, online surveys, and ad hoc updates reported to our office. Attention to detail, communication skills, and customer service are important for this work.
Space and facility data reporting – Contribute to ad hoc report requests from internal and external stakeholders. Contribute to and/or lead standard report development and reviews. Support role in creating ad hoc reports tailored to specific, dynamic business needs. The ability to quickly and efficiently gather, analyze, and present data on short notice. Experience with tools and methodologies that support flexible and responsive ad hoc reporting.
Work ethic and willingness to learn – We are looking for motivated individuals who will dig in and do high quality work on schedule. We expect staff to approach their work with a learning mindset and apply the job experience to their work.
Proven experience with supporting in the production and preparation of complex annual reports and data. Familiarity with creating reports that comply with industry standards and regulatory requirements.
Ongoing/Renewable,
Full-Time 100% FTE
Hours generally scheduled 7:45AM to 4:30PM Monday through Friday.
Additional Information
This position may require occasional travel outside of Madison, Dane County, or the State of Wisconsin to UW-Madison facilities and/or other institutions.
- Reviews, evaluates, approves, and provides recommendations for facility improvements, space assignments, and proposals utilizing best practices and established policies and procedures
- Schedules logistics and secures resources and information to identify, assign, and acquire space for institutional use
- Reviews space requests and models test fits and facility options for massing, scale, and impact to university facilities per the Campus Master Plan
- Analyzes, audits, and updates facility records
- Investigates options for potential future development based on unit facility master plans and the overall Campus Master Plan
- Lead for producing (creating, reviewing and distributing) standard and custom reports of facility and space data for UW-Madison, UW System, benchmarking studies, and others as requested
Division of Facilities Planning & Management (FP&M), Capital Planning & Design; Office of Space Management
The Division of Facilities Planning & Management (FP&M) is a full-spectrum service organization that builds, maintains, and operates the physical environment of UW-Madison in the university's education, research, and outreach activities.
Compensation:$57,000 annual minimum
The minimum rate for this position is $57,000, but is negotiable based on experience and qualifications.
This position offers a comprehensive benefits package, including generous paid time off, competitively priced health/dental/vision/life insurance, tax-advantaged savings accounts, and participation in the nationally recognized Wisconsin Retirement System (WRS) pension fund.
For a summary of benefits, please see below for more information: Academic staff Benefits summary
Driver’s license that is Required - Valid and Meets UW Risk Management Standards
Minimum 2 years' professional work experience
Working knowledge of Microsoft Excel
Excellent organizational skills and attention to detail
Ability to handle sensitive information
Bachelor's degree in data management, space planning, or related field
5 years’ professional work experience
Professional work experience in data management, analysis, space planning, or related field
Knowledge of the higher education Facilities Inventory Classification Manual (FICM)
Experience with data reporting and/or visualization tools (e.g., Crystal Reports, Tableau, BIRT)
Effective oral and written communication techniques
Ability to organize, evaluate, and present information effectively.
Knowledge of administrative structure and functional requirements of facilities in higher education
Skill and commitment to provide quality customer service.
Bachelor’s Degree, Required; focus in data management, space planning, or related field is preferred.
To begin the application process, click the "Apply" button.
Please note, there is only one attachment field. You must upload all of your documents in the attachment field, either as one combined document, or separate documents.
We are eager to learn more about how your experience may align with this position.
The following is required for your application to be considered complete:
A cover letter describing how your experience relates to the listed required and preferred job qualifications.
A resume detailing your educational and professional background.
The search committee will review all application materials after the posted deadline.
We will notify selected applicants to participate further in the selection process directly. References will be requested of final candidates. All applicants will be notified after the search is complete and a candidate has been selected.
This position has been identified as a position of trust with access to vulnerable populations. The selected candidate will be required to pass an initial caregiver check to be eligible for employment under the Wisconsin Caregiver Law and every four years.
Please note that successful applicants are responsible for ensuring their eligibility to work in the United States (i.e. a citizen or national of the United States, a lawful permanent resident, a foreign national authorized to work in the United States without need of employer sponsorship) on or before the effective date of appointments.
Passion Malotky, [email protected]; 608-890-1852
Relay Access (WTRS): 7-1-1. See RELAY_SERVICE for further information.
Institutional Statement on Diversity:Diversity is a source of strength, creativity, and innovation for UW-Madison. We value the contributions of each person and respect the profound ways their identity, culture, background, experience, status, abilities, and opinion enrich the university community. We commit ourselves to the pursuit of excellence in teaching, research, outreach, and diversity as inextricably linked goals.
The University of Wisconsin-Madison fulfills its public mission by creating a welcoming and inclusive community for people from every background - people who as students, faculty, and staff serve Wisconsin and the world.
The University of Wisconsin-Madison is an Equal Opportunity Employer.
Qualified applicants will receive consideration for employment without regard to, including but not limited to, race, color, religion, sex, sexual orientation, national origin, age, pregnancy, disability, or status as a protected veteran and other bases as defined by federal regulations and UW System policies. We promote excellence by acknowledging skills and expertise from all backgrounds and encourage all qualified individuals to apply. For more information regarding applicant and employee rights and to view federal and state required postings, visit the Human Resources Workplace Poster website.
To request a disability or pregnancy-related accommodation for any step in the hiring process (e.g., application, interview, pre-employment testing, etc.), please contact the Divisional Disability Representative (DDR) in the division you are applying to. Please make your request as soon as possible to help the university respond most effectively to you.
Employment may require a criminal background check. It may also require your references to answer questions regarding misconduct, including sexual violence and sexual harassment.
The University of Wisconsin System will not reveal the identities of applicants who request confidentiality in writing, except that the identity of the successful candidate will be released. See Wis. Stat. sec. 19.36(7).
The Annual Security and Fire Safety Report contains current campus safety and disciplinary policies, crime statistics for the previous 3 calendar years, and on-campus student housing fire safety policies and fire statistics for the previous 3 calendar years. UW-Madison will provide a paper copy upon request; please contact the University of Wisconsin Police Department.
Skills Required
- Valid driver's license meeting UW Risk Management Standards
- Minimum 2 years of professional work experience
- Working knowledge of Microsoft Excel
- Excellent organizational skills and attention to detail
- Ability to handle sensitive information
- Bachelor's degree, preferably in data management, space planning, or a related field
- Five years of professional work experience
- Professional experience in data management, analysis, space planning, or a related field
- Knowledge of the higher education Facilities Inventory Classification Manual (FICM)
- Experience with data reporting or visualization tools such as Crystal Reports, Tableau, or BIRT
- Effective oral and written communication skills
- Ability to organize, evaluate, and present information effectively
- Knowledge of administrative structures and facility functional requirements in higher education
- Commitment to providing quality customer service
What We Do
The University of Wisconsin–Madison is a public research university that offers a comprehensive range of academic programs, professional degrees, and research initiatives.
