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Position Summary:
Florida Atlantic University is seeking a Data Management Specialist, Advancement Services - Boca Raton, FL.
The Data Management Specialist, Advancement Services, plays a key role on the Advancement Services team, supporting the maintenance, enhancement, and strategic use of the donor database to advance the institution’s fundraising and engagement goals. This position ensures the accuracy and integrity of donor and alumni data to support identification, cultivation, solicitation, and stewardship efforts. This position collaborates closely with colleagues across the Foundation, Prospect Research, and Institutional Advancement teams and reports to the Associate Director of Advancement Services, Information and Strategic Analytics. By maintaining reliable data systems and supporting cross-functional initiatives, the Data Management Specialist helps drive informed decision-making and contributes to the overall effectiveness of the advancement operation.
Donor Record and Biographical Management:
- Create and maintain constituent records in Raiser's Edge.
- Execute biographical updates, as requested, through Team Dynamics or other intake methods.
- Assist with ensuring clean, accurate, and up-to-date constituent data for reporting and engagement purposes.
Foundational Data and Integrity Support:
- Assistant in regular data clean-up projects and audits under the direction of the Associate Director.
- Assistant in monitoring and verifying the accuracy of table configurations and field settings in Raiser’s Edge.
- Operating basic queries or exports to support data validation
Gift Processing:
- Process daily contributions received from various sources into Raiser’s Edge.
- Analyze all gifts for proper processing, payments, reconciling, and balancing gift batches.
- Create the biweekly EIB Payroll report for new payroll deductions and process biweekly contributions received from Florida Atlantic payroll deductions.
- Process contributions received from specialized sources, including but not limited to GiveCampus, Mobile Pay and HiveBrite.
- Process bi-monthly pledge and recurring gift credit card contributions.
Gift Receipting/Invoicing:
- Manage the process of generating and dispersing donation tax receipts in accordance with IRS guidelines.
- Complete duplicate tax receipt requests and cumulative tax receipt requests.
- Monitor, manage, and generate monthly pledge reminders for donors to ensure timely and accurate communication regarding outstanding commitments.
- Initiate and coordinate the pledge write-off process, collaborating with Advancement leadership to review and document unfulfilled pledges in accordance with organizational policies.
Cross-Functional Support:
- Serve as a resource for donor inquiries, providing professional and timely responses and escalating as needed.
- Support special projects, events, or campaigns coordinated by the Advancement Services or Development team.
- Work collaboratively with internal partners to maintain a positive donor experience through accurate and timely data services.
- Perform other job-related duties as required.
FAU Benefits and Perks
If Benefits & Perks are important to you, then FAU is the place to be! Working at FAU has its perks! In addition to helping drive change and having a positive impact by supporting our students, staff, and faculty, FAU offers:
- Excellent benefit packages including Medical (PPO/HMO $50 per month single & $180 per month family), Dental, Vision, Life Insurance, Flexible Spending plans, Employee Assistance Program (EAP) and much more.
- State retirement options including tax-deferred annuities and Roth 403(b) plans.
- State employees Public Service Loan Forgiveness (PSLF) program.
- Sick Leave Pool Program.
- Paid time off (eligible employees) including vacation and sick leave, 1 personal day, 9 paid holidays, and paid winter break (at President’s discretion).
- Paid Community Engagement Volunteer Service Day
- Employee Educational Scholarship Program (EESP) for eligible Staff/Faculty - Tuition assistance after 6 months of full-time employment. For in-unit faculty, the EESP program may be extended to spouses and dependent children (eligibility rules apply).
For details on FAU's amazing offers visit us at https://www.fau.edu/hr/benefits/index.php
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Minimum Qualifications:
Master's degree from an accredited institution in an appropriate area of specialization; or a bachelor's degree from an accredited institution in an appropriate area of specialization and two years of appropriate experience.Preferred Qualifications/Skills:
One to two years of related work experience.
Knowledge of Raiser's Edge.
Knowledge of Microsoft Office.
Salary:
$48,000 - $50,000 per year.College or Department:
IA: Technology ServicesLocation:
Boca RatonWork Days and Hours:
Monday - Friday, 8:00 a.m. - 5:00 p.m.Application Deadline:
2025-06-18Special Instructions to Applicant:
APPLICATION DOCUMENTS REQUIRED:Resume
OFFICIAL SEALED TRANSCRIPTS REQUIRED:
Final candidate will be required to have official, sealed transcripts and original NACES evaluation, if applicable, sent from their educational institution to Human Resources prior to the start of employment.
PRE-EMPLOYMENT SCREENINGS REQUIRED:
Selected candidates must successfully complete and pass all employment screenings prior to the start of employment. Employment screenings may include a criminal background check (level I and level II), motor vehicle check, credit check, reference checks, and alcohol and drug screening check.
REQUEST FOR ACCOMMODATIONS:
Individuals with disabilities requiring accommodations may contact the Office of Civil Rights and Title IX at 561-297-3004 or send an email to [email protected]. To contact Human Resources, please call 561-297-3057. For communication assistance, call 7-1-1.
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What We Do
Florida Atlantic University, founded in 1961, is currently serving more than 30,000 undergraduate and graduate students at sites throughout its six-county service region in southeast Florida. The University's student body, which ranks as the most ethnically and culturally diverse in Florida's State University System, includes many men and women of non-traditional age. Long known as an outstanding teaching institution, FAU is undergoing rapid development as a center of cutting-edge research, particularly in the biomedical arena. This process has been accelerated by the University's partnerships with four internationally known biomedical research organizations, the Scripps Research Institute, the Vaccine and Gene Therapy Institute, the Torrey Pines Institute for Molecular Studies and the Max Planck Society. Additionally, FAU's Charles E. Schmidt College of Medicine recently welcomed its inaugural class.
