About PartsSource
PartsSource is the leading technology and software platform for managing mission-critical healthcare equipment. Trusted by over 5,000 US hospitals and 15,000 clinical sites, PartsSource empowers providers and service organizations to maximize clinical availability for patient care and automates the procurement of parts, services and training through a unique digital experience.
PartsSource team members are deeply committed to our mission of Ensuring Healthcare is Always On®, which is foundational to our success and growth. Our vibrant culture is built upon aligned values, shared ownership, mutual respect, and a passion for collaborating to solve complex customer problems.
Job Overview
We are looking for a highly organized and detail-oriented Data Entry Specialist to join our dynamic Accounts Payable team. In this role, you will be a foundational contributor to the accuracy and integrity of vendor invoice data and financial records. Reporting to the AP Manager, you will be responsible for entering, validating, and organizing large volumes of financial data, ensuring compliance and efficiency across AP processes.
You will collaborate closely with internal stakeholders and external vendors to uphold data quality standards and support streamlined financial operations.
What You’ll Do
- Accurately enter supplier and vendor invoice data into our finance and document management systems
- Validate invoice information against receiving documents and purchase orders for consistency
- Support the AP team in the timely processing of high-volume transactions
- Index and scan physical/digital documents into internal repositories
- Ensure data integrity by identifying and correcting discrepancies
- Coordinate with team members to gather missing or incomplete invoice details
- Monitor the invoice queue to prioritize urgent entries and flag duplicates
- Maintain proper documentation of all entries for auditing and record-keeping
- Uphold all company policies and confidentiality guidelines
Qualifications
- Prior experience in data entry, accounting support, or administrative finance roles
- Proficiency in Microsoft Excel and Outlook
- Familiarity with finance systems (Microsoft Great Plains experience is a plus)
- High level of accuracy, focus, and attention to detail
- Strong organizational skills and the ability to manage multiple tasks
- Ability to work both independently and collaboratively in a hybrid team environment
What You’ll Bring
- A Team Player attitude
- Willingness to take initiative
- Ability to exercise independent judgment
- Strong written and verbal communication
- Impeccable attention to detail
- Ability to work accurately and efficiently in a fast-paced environment
Who We Want to Meet
- You’re a self-starter, excited to take ownership of your work and support your team
- You approach challenges with curiosity and a solutions-oriented mindset
- You value accuracy and consistency in all that you do
- You thrive in fast-paced environments and can prioritize tasks under pressure
- You take pride in your work, hold yourself accountable, and are open to feedback
Benefits & Perks
- Competitive compensation package with salary, incentives, company ownership/equity, and comprehensive benefits (401k match, health, college debt reduction, and more!)
- Career and professional development through training, coaching and new experiences.
- Hybrid culture with new & beautiful workspaces that balance flexibility, collaboration, and productivity.
- Inclusive and diverse community of passionate professionals learning and growing together.
Interested?
We’d love to hear from you! Submit your resume and an optional cover letter explaining why you’d be a great fit.
About PartsSource
Since 2001, PartsSource has evolved into the leading technology and software platform for managing mission-critical equipment, serving over half of the U.S. hospital infrastructure. Our digital systems modernize and automate the procurement of parts, services, technical support, and training for HTM professionals to efficiently and effectively maintain their mission-critical equipment.
In 2021, Bain Capital invested in the platform, further accelerating our growth and long-term impact within the healthcare industry.
Read more about us here:
- PartsSource Named to Newsweek’s List of the Top 200 America’s Most Loved Workplaces for 2024
- PartsSource Named One of the Top 100 Healthcare Technology Companies of 2023
- WSJ: Bain Capital Private Equity Scoops Up PartsSource
- PartsSource President and CEO Philip Settimi Named to Top 50 Healthcare Technology CEO List
PartsSource values diversity and is committed to Equal Employment Opportunity, ensuring decisions are made regardless of race, gender, disability, or background. We welcome applicants from all walks of life and are dedicated to providing an accessible hiring process for everyone.
Legal authorization to work in the U.S. is required.
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What We Do
PartsSource is the leading evidence-based B2B vertical marketplace and supply chain software platform used by the healthcare provider and supplier ecosystem to improve essential clinical operations, staff productivity, costs, asset uptime and supply chain resiliency. Today we help more than 5,000 member hospitals and more than 15,000 clinical sites achieve sustainable savings and efficiencies.
As healthcare’s leading source of the knowledge, processes and components – we can transform your supply chain, the way you work and most importantly, ensure healthcare is always available. In addition to automating the highly complex workflow associated with procurement and vendor management, our team can work with you to identify new opportunities for efficiencies and improved availability, so that your healthcare is always on
