Data Entry Clerk

We are seeking a detail-oriented and organized Data Entry Clerk to accurately enter, update, maintain, and verify information in company databases, spreadsheets, records, and computer systems. The Data Entry Clerk will be responsible for maintaining accurate and up-to-date information while handling confidential documents and completing administrative tasks as needed.

The ideal candidate has strong attention to detail, excellent typing and computer skills, good organizational abilities, and the ability to work independently while meeting deadlines and accuracy standards.

Key Responsibilities

• Enter data accurately into databases, spreadsheets, computer systems, and company records.
• Review information for accuracy, completeness, and consistency before entering or updating records.
• Update existing records and correct inaccurate or incomplete information.
• Verify data by comparing information against source documents.
• Organize and maintain electronic and physical files and records.
• Process invoices, forms, reports, applications, orders, receipts, and other documents.
• Input customer, employee, product, financial, inventory, or other business information as assigned.
• Maintain accurate records and ensure information is properly categorized and organized.
• Scan, upload, rename, and electronically file documents.
• Perform routine data verification and quality-control checks.
• Identify missing, duplicate, or inconsistent information and report discrepancies to the appropriate department.
• Retrieve information from databases and files when requested.
• Prepare basic reports, spreadsheets, summaries, and data lists.
• Assist with document preparation, filing, copying, printing, and other administrative duties.
• Maintain confidentiality of company, customer, employee, and business information.
• Follow company procedures for data entry, document handling, record retention, and information security.
• Meet established productivity, accuracy, and completion deadlines.
• Communicate with other departments to obtain missing or corrected information.
• Assist with audits, record reviews, and data-cleanup projects.
• Perform other administrative and data-related duties as assigned.

Data Management Responsibilities

• Maintain accurate and current electronic databases.
• Check records for duplicate entries and inconsistencies.
• Standardize information according to company guidelines.
• Perform regular data-cleaning and updating activities.
• Maintain organized naming and filing conventions.
• Ensure documents are attached to the correct records.
• Protect sensitive information from unauthorized access.
• Follow appropriate backup and data-security procedures.

Administrative Responsibilities

Depending on the organization, the Data Entry Clerk may also:

• Answer phones and respond to basic emails.
• Sort and distribute incoming documents.
• Prepare correspondence and internal documents.
• Schedule appointments or meetings.
• Assist with filing and records management.
• Order office supplies.
• Assist other administrative staff with clerical projects.
• Provide basic customer or employee support.
• Prepare routine spreadsheets and reports.

Required Qualifications

• High school diploma or equivalent preferred.
• Previous data entry, clerical, administrative, or office experience preferred.
• Strong attention to detail and accuracy.
• Good typing and keyboarding skills.
• Basic knowledge of Microsoft Office or Google Workspace.
• Ability to work with spreadsheets and databases.
• Strong organizational and time-management skills.
• Ability to follow written and verbal instructions.
• Ability to handle confidential information professionally.
• Strong written and verbal communication skills.
• Ability to work independently and as part of a team.
• Ability to meet deadlines and productivity requirements.

Preferred Qualifications

• Previous experience with data entry or administrative support.
• Experience using Microsoft Excel, Google Sheets, or similar spreadsheet software.
• Experience using databases, CRM systems, ERP systems, or document-management software.
• Experience with scanning and electronic document management.
• Experience processing invoices, orders, forms, or financial records.
• Strong typing speed with a high level of accuracy.

Essential Skills

• Data entry
• Typing and keyboarding
• Microsoft Excel
• Google Sheets
• Computer literacy
• Attention to detail
• Accuracy
• Organization
• Time management
• Record keeping
• Document management
• Written communication
• Verbal communication
• Confidentiality
• Problem-solving
• Multitasking

Work Environment

The Data Entry Clerk typically works in an office, administrative, warehouse, healthcare, financial, customer-service, or remote environment. The position may require extended periods of sitting, computer use, typing, and reviewing documents.

The employee may work independently or as part of an administrative or operations team.

Performance Expectations

Performance may be measured based on:

• Data-entry accuracy
• Typing speed and productivity
• Timely completion of assigned work
• Quality of records and documentation
• Attention to detail
• Compliance with company procedures
• Confidentiality and information security
• Organization of files and records
• Ability to meet deadlines
• Attendance and reliability

Physical Requirements

Depending on the work environment, the position may require:

• Sitting and working at a computer for extended periods.
• Frequent typing and keyboard use.
• Reading information from computer screens and documents.
• Repetitive hand and wrist movements.
• Occasional lifting, carrying, filing, or organizing of documents and office materials.

Compensation and Benefits

Compensation will be based on experience, qualifications, location, and company pay structure. Eligible employees may receive benefits such as health insurance, dental and vision coverage, paid time off, retirement benefits, employee discounts, bonuses, and other company-provided benefits.

Equal Employment Opportunity

We are committed to providing equal employment opportunities to all qualified applicants and employees. Employment decisions are made based on qualifications, job requirements, and business needs in accordance with applicable laws and regulations.