Data Entry Clerk

We are seeking a detail-oriented and reliable Data Entry Clerk to accurately enter, update, organize, and maintain company information and records. The Data Entry Clerk will be responsible for processing a variety of documents and data while ensuring accuracy, completeness, and confidentiality.

The ideal candidate has strong attention to detail, excellent organizational skills, basic computer proficiency, and the ability to work efficiently while maintaining a high level of accuracy.

Key Responsibilities

• Enter data accurately into company databases, spreadsheets, and computer systems.
• Review documents and information for accuracy, completeness, and consistency.
• Update existing records and correct inaccurate or outdated information.
• Verify data by comparing source documents with database entries.
• Organize and maintain electronic and physical records.
• Process invoices, forms, applications, reports, orders, and other documents as assigned.
• Scan, upload, rename, and organize digital documents.
• Perform regular quality checks to identify and correct data-entry errors.
• Research missing or inconsistent information and obtain corrections when necessary.
• Maintain confidentiality and security of company and customer information.
• Retrieve information from databases and prepare basic reports as requested.
• Respond to internal requests for information and documentation.
• Follow established data-entry procedures and company policies.
• Maintain productivity and accuracy standards.
• Assist with administrative and clerical duties as needed.
• Perform other duties as assigned by management.

Required Qualifications

• High school diploma or equivalent.
• Previous data entry, administrative, clerical, or office experience preferred.
• Strong attention to detail and accuracy.
• Basic computer and internet skills.
• Ability to type accurately and efficiently.
• Strong organizational and time-management skills.
• Ability to work independently and meet deadlines.
• Ability to handle confidential information appropriately.
• Good written and verbal communication skills.
• Ability to learn new software and computer systems quickly.

Preferred Qualifications

• Previous experience in a data entry or administrative position.
• Experience with Microsoft Excel, Word, or Google Sheets.
• Familiarity with databases, CRM systems, or document-management software.
• Experience handling large volumes of information.
• Strong typing and 10-key skills.
• Experience working with confidential customer, financial, medical, or business records, where applicable.

Technical Skills

The Data Entry Clerk may use:

• Microsoft Excel
• Microsoft Word
• Google Sheets and Google Docs
• Email and communication platforms
• Customer relationship management (CRM) systems
• Company databases
• Document-management systems
• Scanners and printers
• Data-entry and office-management software

Key Skills and Competencies

• Accuracy
• Attention to detail
• Organization
• Time management
• Computer literacy
• Typing proficiency
• Reliability
• Confidentiality
• Problem-solving
• Communication
• Ability to multitask
• Ability to meet deadlines

Performance Expectations

Performance may be evaluated based on:

• Data-entry accuracy
• Productivity and volume of work completed
• Ability to meet deadlines
• Quality-control results
• Attendance and reliability
• Compliance with company procedures
• Proper handling of confidential information
• Ability to work effectively with team members

Working Conditions

This position is typically performed in an office, remote, or hybrid environment. The Data Entry Clerk may spend extended periods working at a computer and reviewing documents or electronic records.

Depending on the employer, the position may be full-time, part-time, temporary, contract, or permanent.

Physical Requirements

• Ability to sit and work at a computer for extended periods.
• Ability to use a keyboard, mouse, telephone, scanner, and other office equipment.
• Ability to read and review information on computer screens and documents.
• Ability to occasionally lift or move files, boxes, or office supplies.
• Reasonable accommodations may be provided to qualified individuals with disabilities as required by applicable law.

Compensation and Benefits

Compensation will depend on experience, qualifications, location, and company policies.

Benefits may include:

• Medical, dental, and vision insurance
• Paid time off
• Paid holidays
• Retirement or 401(k) plan
• Flexible or remote work options
• Employee discounts
• Training and professional development opportunities